Natick, Massachusetts
Posted: 27-Aug-24
Location: Columbus, Ohio
Type: Full Time
Categories:
Middle School Administrative Assistant - Effective Fall 2024
Columbus School for Girls (CSG) is an independent day school in Columbus, Ohio, founded in 1898, serving diverse students in grades pre-k through grade 12. CSG empowers girls to discover their distinct potential as learners and leaders. As a leader in the education of girls and young women, it is a vibrant community of more than 500 students, 120 faculty and staff, and 2,500 active alumnae. To learn more about our distinguished academic program, please review our school overview here. CSG’s bucolic 8-acre academic campus in the beautiful Bexley neighborhood is a ten-minute drive from downtown Columbus, a city bustling with the artistic, civic, and shopping experiences that belie the ease of lifestyle that the city affords its residents. CSG offers an exceptional, student-centered academic experience with strong offerings in the arts, an impressive athletic program, and a health and wellness curriculum that is unique in Central Ohio. This combination of academics and skills ensures that CSG students will be well-prepared for life beyond CSG.
Columbus School for Girls seeks to hire a full-time Middle School Administrative Assistant immediately for the current 2024-2025 academic year. This position is a 10-month position following the faculty calendar. It will require 13 additional days; 5 at the start of the school year, 5 at the end of the school year and 3 throughout the summer.
Major Functions and Responsibilities:
- Maintains daily student attendance records, runs reports, and reviews information with teachers to ensure legitimate absences. Contacts parents if a student cannot be accounted for.
- Manages the Middle School Office; answers phones, signs students in/out for appointments, orders supplies for the office, takes messages for the Director, enters in maintenance requests as needed
- Produces the yearly planner for faculty and students
- Gathers information about the required student supplemental materials needed for the year and communicates information to families
- Manages the daily calendar for the Director and assists with clerical duties
- Reconciles the credit card statements and assists with budget tracking
- Assists with Middle School grade reporting and record keeping. Secures substitute teachers through the ESC and provides the weekly report to the Business Office to ensure payment
- Updates the Middle School page on the website
- Sends regular communications to parents at the direction of the Director
- Assists with planning all special student events, IT requests, setup requests, and catering requests
- Maintains the Middle School calendar and attends the Operation Committee meetings
- Covers for the Front Desk receptionist (breaks, lunch), as needed
Qualifications:
- High School Diploma (or equivalent) and 2-3 years of related work experience
- Must have outstanding interpersonal skills and an enthusiasm for helping others
- Relationship-oriented, community-minded, nimble, and organized
- Strong written communication and proofreading skills
- Attention to detail
- Strong candidates will have facility with Google Apps for Education (Google Drive, Calendar, Docs, Sheets, etc.), Microsoft Office (Word, PowerPoint, Excel, etc.), as well as familiarity with database management
- A strong belief in the benefits of an all-girl education and an appreciation for a closely knit, mission and values-based community of academic excellence are also necessary
Position Hours and Other Information:
- This staff position is a 10-month, full-time, hourly, benefits-eligible position.
- An additional 13 days are required: 5 at the start of the school year, 5 at the end of the school year, and 3 throughout the summer
- Normal hours of work are 7:30 a.m. to 4:00 p.m.
- Some evening and/or weekend work may be required
Physical Demands:
The physical demands include being able to sit, talk, hear, stand, use hands to fingers, handle or feel, and reach hands and arms. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required for this job include close and distance vision.
This position description is not all-inclusive, and other tasks or responsibilities may be assigned.
Commitment to Diversity:
Columbus School for Girls strives to cultivate a culture of belonging through its curriculum, pedagogy, school programs, extracurricular activities, and overall student experience. We value the diversity of our student population with 37% of students self-identifying as people of color. CSG students come from all 5 major religions, 51 zip codes, and a range of family structures and socioeconomic backgrounds.
You may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Columbus School for Girls, we encourage you to apply!
Interested candidates should apply on the Career page of our website at: https://www.columbusschoolforgirls.org/about/careers and submit a cover letter outlining their interest in and qualifications for this specific position including a resume.
Columbus School for Girls is an Equal Opportunity Employer and as such does not discriminate on the basis of race, color, sex, age, religion, national origin, ancestry, sexual orientation, disability, veteran status, marital status, or any other status protected by law.