Campaign Manager

Beginning: September 16, 2024

St. Peter’s School (SPS) seeks a Campaign Manager to join its Development team. Their primary responsibility will be to manage the pipeline of donors and record donor information. This individual must be a proactive self-starter, a creative problem-solver, a strategic thinker, and an extremely organized, detail-oriented multi-tasker. This is an 80 percent time position for the duration of the campaign, estimated to be around three years.

Job Responsibilities

• Manage pipeline of prospective campaign donors and record donor information, including prospect stage, request amount, meeting details, solicitor assignments, and next steps into an organized pipeline

• Act as the primary support to the Director of Advancement regarding all major gifts activity, including scheduling donor cultivation, solicitation meetings and stewardship correspondence

• Management of campaign activity for the Director of Advancement, Head of School and trustee volunteers,  including preparation of all meeting materials

• Support the Director of Advancement in identification of top prospective donors for the campaign and creation of engagement strategies for each prospective donor

• Draft donor correspondence for the Director of Advancement and the Head of School

• Prepare and distribute monthly campaign progress reports

• Oversee process for preparing and s accurate pledge reminder letters twice a year

• Conduct comprehensive research on prospective donors and prepare research profiles in advance of campaign pipeline meetings and major donor meetings

• Prepare agendas and materials for weekly campaign pipeline meetings and follow-up action items

• Enter notes into Veracross database after meetings and support with follow up as needed

• Plan and execute on campus and off campus campaign cultivation events

• Prepare individualized campaign proposals, table of gifts, and all other meeting materials

• Join donor cultivation events and solicitation meetings and share the school’s case for support with prospective donors

• Draft correspondence (emails, letters, fundraising appeals), as requested

• Work closely with the Director of Advancement, as requested, on the Annual Fund leadership gifts

• Manage all capital campaign expenses and reconcile with Finance Office

General Administrative Support

• Support the Advancement Committee meetings, including minutes and follow up items

• Staff special events including some evenings and weekends as needed.

Professional Requirements

• Bachelor’s Degree

• Campaign support experience, preferably for an independent school

• Experience managing six- and seven-figure solicitations from identification to stewardship

• Database experience (Veracross, Raiser’s Edge, SalesForce or other CRM) experience required

• Ability to work with Google suite products and manage a shared Google drive

• This position requires a flexible schedule and attitude in order to meet sometimes competing priorities and deadlines

• Demonstrated ability to thrive in a diverse workplace committed to equity and inclusion

• Ability to communicate professionally and tactfully with internal and external constituents

• High level of customer service and organization skills with an attention to detail 

• Commitment to meeting deadlines, managing work-flow, and anticipating office needs

• Ability to think logically and proactively

• Must be able to handle confidential information with discretion and integrity

About St. Peter's School

St. Peter’s School is a non-sectarian, independent, and coeducational Preschool through Eighth Grade school, educating approximately 170 students in the center of Philadelphia for over 185 years. The School's Mission is to honor the richness of childhood, foster mastery of academic principles, and educate students to be generous and committed citizens of their communities and the world. St. Peter’s School is committed to engaging and preparing students for meaningful participation in a diverse society.

Connections working at St. Peter's School