Position Purpose  

The Accounts Receivable Manager is responsible for all aspects of tuition billing and collection and reports to the Chief Financial Officer. This individual will be an ethical and collaborative professional with a team approach to problem-solving and will have the proven communication and planning skills necessary to collaborate productively with the community. The Accounts Receivable Manager also coordinates the deposit of other cash and checks with the Controller.  

Essential Functions:

• Works with Controller on all accounting functions relating to accounts receivable activities including journal entries, reconciliation of general ledger accounts, and preparation of accounting schedules as required for external audits.
• Liaisons with FACTS, which currently handles payment plans (or other tuition collection platforms).  Enters all charges and credits and reconciles FACTS database to the school’s database system and G/L.  
• Enters incidental charges into FACTS.
• Provides analysis and reconciliation of accounts receivable, tuition revenue, financial aid, and tuition remission.
• Reconciles, in conjunction with the Admissions and Enrollment office, all contracts for admissions and financial aid.
• Communicates with families about payments, missed payments, and payment schedules.  Works on collecting past due accounts.  Works with the school’s collection agency.
• Updates Enrollment Contract content.
• Works with the Development Department with the awarding of EITC and OSTC funds.
• Works with the Children’s Scholarship Fund and records scholarship awards.
• Coordinates employee payroll deductions for tuition and communicates that information to the Human Resources Department. 
• Records miscellaneous non-tuition payments in the G/L system.
• Keeps the cafeteria database up-to-date. Works with Dining Hall to manage the online payment system. Answers parent questions about account set-up.  Contacts parents for replenishments.  Reconcile cafeteria system with G/L.
• Coordinates with the Director of Financial Aid for net revenue reporting.
• Other duties as assigned by the Chief Financial Officer.

Qualifications:

• Bachelor’s Degree in accounting or related field, from an accredited college or university.
• Three to five years of experience in an educational or financial work environment.
• Demonstrated ability in programs and systems for the collection of fees, preferably in the Pre-K to 12 school environment.
• Strong organizational and data management skills. 
• Well-developed interpersonal, written, and verbal communication skills, including communicating effectively with all constituents in a school community including parents, students and co-workers.
• Advanced facility with computer technology and software, including Google Suite and Microsoft Excel.
• Adaptability, honesty, self-reliance, teamwork, dependability, flexibility, willingness to listen and learn, work ethic, determination, persistence, problem-solving, and loyalty are essential; ability to manage a fast-paced, dynamic work environment.
• Demonstrated sensitivity, knowledge, and understanding of the diverse backgrounds of community members with a continuous focus on healthy relationship building.
• Demonstrated deep understanding of cultural competency skills and enthusiasm for issues of diversity, inclusivity, and multiculturalism.

Physical Requirements and Work Environment

• Work in an environment dealing with a wide variety of deadlines and a varied and diverse array of contacts.
• May work at a desk and computer for extended periods of time.
• Be able to occasionally lift up to 30 lbs.
• Work primarily in a traditional climate-controlled office environment.

About Springside Chestnut Hill Academy

Springside Chestnut Hill Academy’s Pre-K–12 program is informed by what today’s students need to thrive in college and beyond and is supported by nearly 300 combined years of academic leadership in boys’ and girls’ education. Through a rigorous college-preparatory curriculum grounded in project- and passion-based learning, SCH students build resilience and a sense of agency while gaining an unparalleled intellectual foundation for lifelong learning and growth. Students who attend SCH experience a robust, state-of-the-art academic program intently focused on preparing them for their future. The SCH experience is designed for those who are willing to be challenged, work hard, cultivate an independent mind, and exercise their creativity and curiosity will find the curriculum engaging and rewarding. At the same time, they will discover a nurturing and stimulating learning environment led by a dedicated, passionate, and highly educated faculty. At SCH, the community created by students and faculty is authentic and strong. It is a community in which each student’s unique gifts and capabilities are respected and valued and given just the right combination of challenge and support to... ensure that each student thrives. SCH’s educational model is distinguished by single-sex education for the lower grades (Pre-K through 8) followed by a coed Upper School. This unique structure expresses SCH’s belief in the benefits of single-sex academic instruction in the lower and middle grades and recognition of the value of coeducation in a student’s final preparation for college and beyond. Through this unique structure, SCH is able to offer age-appropriate learning environments for every stage of a child’s social and intellectual development. Faculty in the Lower and Middle Schools are experts in the different ways that boys and girls learn and have designed their curriculum to support these different learning styles. Beginning with the merging of gender cultures in Upper School, students are exposed to an ever-widening array of perspectives and opinions as part of their final preparation for becoming citizens of a global community.

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Connections working at Springside Chestnut Hill Academy