Vandermont, a co-educational K through 10th-grade small private Christian school, seeks a full-time, 12-month School Coordinator to support various operational initiatives involving data entry, record keeping, attendance, admissions assistance, assisting Head of School, and student/family communications. The successful candidate is warm, welcoming, efficient, detail-oriented, confidential, and well-organized. Technologically capable, the candidate will be proficient in Google Suite, and experience with FACTS is preferred.
Are you ready for a leadership opportunity as a key player in a vibrant 21st-century educational environment? Join us as a School Coordinator at Vandermont, where you'll help shape an exceptional learning experience within our growing private school. This role is perfect for a dynamic, detail-oriented leader who thrives in a supportive and engaging setting.
If you’re eager to make a difference in a dynamic educational setting and have the skills to support a thriving school community, we’d love to meet you. Apply now to join Vandermont and help us provide an exceptional, personalized learning experience for our school community!
How You Will Make an Impact
The School Coordinator (SEC) is responsible for overseeing, organizing, and coordinating programs, ensuring the efficient and effective delivery of school services, and supporting students, staff, and parents. This role involves managing administrative processes, coordinating with various departments, and implementing policies and procedures to enhance the educational experience for students and staff. This position acts as a liaison between school staff and school administration, ensuring that educational goals are met while addressing any logistical or operational concerns. This role may involve both administrative and academic responsibilities, depending on the school's needs. This position reports to the Head of the School.
RESPONSIBILITIES/DUTIES: This job description is intended to accurately reflect the duties, responsibilities, and requirements of the position. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with this classification.
Support the Head of Schools, Faculty, and Staff: Assist in organizing and facilitating the day-to-day operations, ensuring a smooth and effective educational environment for both staff and students as the daily in-person school administrator on-site.
Coordinate Meetings and Schedules: Manage and coordinate schedules and school calendars, optimize time management, and ensure all key stakeholders are aligned and informed.
Streamline Administrative Tasks: Oversee the flow of work with Cognia, S.E.V.I.S., College Board, NWEA, ISEE, etc., by handling deadlines, requirements, and ensuring efficient set up, communication and organization.
Manage Attendance Reporting: Accurately input and maintain attendance records, ensuring data integrity and timely reporting.
Promote Enrollment: Clearly communicate the unique benefits of our school to potential families, effectively converting leads generated through calls or walk-ins to enrolled students.
Maintain Compliance with State Laws: Verify and manage immunization records for new enrollments, ensuring compliance with state regulations and maintaining up-to-date records.
Ensure Resource Availability: Monitor and ensure the availability of necessary supplies for smooth daily operations, facilitating an uninterrupted learning experience for students and staff.
Assist with Admissions: Support the collection and organization of admissions materials, ensuring all necessary documentation is gathered and processed quickly and accurately regarding inquiries into school, setting up tours, and communications with candidates.
Facilitate Events: Assist with organizing and executing events such as tours, Open Houses, and student field trips, providing a welcoming and inspiring experience for current and prospective students and their families.
Enter and manage calendar events and input lunch items.
Assist and support faculty and parents with requests and questions.
Maintain student files, records, and data in FACTS
Coordinate substitutes as needed.
Assist with carpool in mornings and afternoons with staff members
Family communications and notifications
Manage teacher certification renewals like CPR, SEVIS, COGNIA renewals, etc.
Monitoring the front door and greeting and supporting arriving guests with a positive, pleasant demeanor.
Work collaboratively with office staff and colleagues.
Assume other duties as assigned, contributing to the overall success of the school’s operations and the school community’s experience.
JOBS, KNOWLEDGE, SKILLS, ABILITIES:
Knowledge and understanding of laws, regulations, policies, and procedures relevant to the area of private schools.
Knowledge and understanding of the Organization’s culture, business units, services, and products.
Ability to interpret and apply laws, regulations, policies, and procedures.
Ability to prioritize work, excellent organizational skills, and initiative to improve processes.
Ability to handle multiple assignments and deadlines while being flexible and adaptable.
Ability to work in team environments and with multiple levels of personnel.
Self-sufficient, resourceful, and committed to providing excellent customer service.
A team player with strong interpersonal skills to effectively and professionally communicate with outside vendors and the entire school community, including staff, faculty and parents
Must have excellent Google Suite skills;
Must be adept at problem-solving, including being able to identify issues and resolve problems in a timely manner
Must be able to switch between unrelated tasks seamlessly and quickly in order to keep up with daily required tasks
Must be organized, accurate, thorough, and able to monitor work for quality
Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback
Ability to work both independently and with supervision
Ability to use basic office equipment
MINIMUM QUALIFICATIONS:
High School Diploma or General Education Diploma Degree is required.
Experience in project coordination, organizing, and prioritizing is a plus.
Strong organizational, communication, and leadership skills.
Proficiency in educational software and administrative systems and Google Suite (Google Docs, Sheets, Forms etc.).
Knowledge of school policies, regulations, and curriculum standards.
Ability to perform job duties with minimal supervision, dependability, high quality, and quantity required.
Excellent written and oral communication skills
Personable with both adults and children
Willingness to learn and navigate FACTS
Strong organizational skills
Demonstrate attention to details
Creative with creating digital announcements is a plus (Canva)
Consistent professionalism with the capacity to partner and support a wide variety of constituents.
Strong appreciation for the mission
Empathetic, supportive, good sense of humor, and a warm, positive disposition.
PHYSICAL REQUIREMENTS:
Vision: Ability to read small print and view a computer screen for prolonged periods, prepare, or inspect documents and operate office equipment.
Hearing: Ability to hear average or typical conversations and receive ordinary information.
Speech: Ability to be understood in face-to-face communication, in person or remote, to speak with a level of proficiency and volume to be understood over a telephone or computer.
Mental Demands: Ability to read, write, understand, interpret, and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgment and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Frequent multi-tasking, changing of task priorities, repetitious exacting work. Understand how to manage stress. High workflow management, high project coordination, and high people engagement.
Strength: Ability to lift, carry, push, and pull objects weighing up to 10 pounds.
Environmental Requirements: Ability to encounter work interruptions; work cooperatively with others; work independently; work collaboratively as well. Prolonged period sitting at a desk and working on a computer. Work in a low to moderate-noise environment.
Vandermont is a K-12 innovative project-based Christian School accredited by Cognia. We believe and strive to reimagine education to serve our students better. Our dedicated team of passionate educators is at the forefront of a movement to revolutionize how we teach and learn. We are committed to providing personalized, innovative, and faith-based education that empowers our students to excel academically while preparing them to lead purposeful lives.