Striving to be a leading Independent Catholic school, Malvern Preparatory School is a school for boys grades 6-12, committed to the Augustinian values of Veritas, Unitas, and Caritas, meaning Truth, Unity, and Love. We foster a radically student-centered approach to learning, and we seek individuals who are innovative, creative, and compassionate self-starters who can work collaboratively.

October 31, 2024

Position: Compliance Coordinator

Reports to: Associate Head of School

Status: Part-Time, 12-month role

Job Summary: 

We are seeking a Compliance Coordinator who will play a critical role in ensuring that the School adheres to regulatory and state requirements and internal policies, especially as they pertain to overnight school trips. This position involves monitoring compliance activities, conducting and providing support to departments in understanding and implementing compliance standards. In addition, the Compliance Coordinator will embrace Malvern’s mission and core values in all facets of performing the role. 

Qualifications: 

• High School diploma or GED required. Associate or Bachelor's degree preferred.
• At least 3+ years of administrative and customer service experience 
• Technical proficiency required, especially with database applications, Google Workspace (Docs, Calendar, Sheets, etc.), and Microsoft Office. 

Essential Duties:

• Performs day-to-day administrative tasks such as maintaining information files and processing paperwork.
• Regularly reviews with Human Resources any organizational practices to ensure compliance with applicable laws, regulations, and internal policies
• Safeguards confidential information and records
• Serves as a point of contact for compliance inquiries from internal and external constituents, i.e. faculty/staff, parents, Rustic Pathway, Romero Center
• Sets up and maintains paper and electronic filing systems for records, correspondence, and other material
• Collaborates with various departments to develop and create permission and travel consent forms
• Works with the Business Office to coordinate pricing for various trips
• Responsible for reserving housing and travel accommodations, including both domestic and global trips
• Will be the point person for any crisis management issues that may arise for any trips,  working closely with the AHOS,  HOS, and/or the St. Ambrose Team handling any issues that may arise. This responsibility might include coordinating communication, managing logistics, and ensuring the safety and well-being of travelers
• Supports and participates in pre-departure meetings held with parents
• Makes the most of all opportunities to continue developing as a professional; acts to keep self professionally competent.
• Actively participates in various meetings, such as department, administration, school meetings, etc.
• Builds and maintains a professional rapport with a broad audience: alumni, prospective students, parents, and all other staff.
• Displays the highest ethical and professional behavior standards.
• Other duties as assigned

To Apply:

Please send the following documents in a single attachment and be sure to include the position title in the subject line. All materials should be emailed to employment@malvernprep.org: 

- Cover letter

- Resumes

- At least three professional references

Please visit http://www.malvernprep.org for additional information about our school. 

Click here to learn more about employment with Malvern Prep.

Malvern Preparatory School is an Equal Employment Opportunity Employer. Diversity and inclusion have been and will continue to be an integral component of Malvern Prep's mission.

Competencies Required: 

• Committed to Upholding the School’s Mission: Deeply invested in aligning with and promoting the core values and mission of the School.
• Embraces a Growth Mindset: Continuously seeks opportunities for learning and self-improvement.
• Proven Innovator and Problem-Solver: Demonstrates a strong track record of developing creative solutions and driving positive change.
• Meticulous Attention to Detail: Highly organized and precise, ensuring accuracy and quality in all work.
• Exceptional Interpersonal and Communication Skills: Communicates clearly and effectively with diverse audiences, building solid relationships and facilitating collaboration.
• Exemplary Professionalism and Discretion: Maintains the highest standards of professionalism and is adept at handling sensitive information with confidentiality.
• Strong Independent and Collaborative Work Ethic: Capable of working autonomously while also contributing effectively as part of a team.
• Adaptability and Flexibility: Thrives in dynamic environments and can pivot quickly to meet changing demands.
• Leadership and Initiative: Takes the lead in projects and tasks, motivating others and driving results.
• Time Management and Prioritization: Effectively manages multiple tasks and deadlines, prioritizing work to meet the School’s objectives.
• Cultural Competence and Inclusivity: Demonstrates an understanding of and commitment to inclusion in all aspects of work.

About Malvern Preparatory School

Malvern Preparatory School is an Independent, Catholic school committed to the Augustinian values of Veritas, Unitas and Caritas, meaning Truth, Unity and Love. Since 1842, the School's tradition has been to prepare young men for college, for leadership, and for life. Malvern educates its students in a caring, student-centered, environment focused on academics while maintaining balance among spirituality, arts, athletics, and activities. Students learn today so that they can lead with integrity tomorrow.

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