Part time position Monday through Friday

Schedule will be 12 pm-5:45 pm, with a 30 minute meal break

POSITION SCOPE:  The Receptionist/Administrative Associate provides administrative support to Echo Horizon School and our administration, faculty, and staff and is responsible for providing safe, efficient and supportive service and setting a positive environment to all who enter the school.  The Receptionist/Administrative Associate must provide a high level of customer service and demonstrate outstanding professionalism. The individual must be willing and able to work collaboratively with the entire front office team to take initiative in supporting constituents, and to work on a wide variety of assigned projects. 

The ideal candidate will:

• Have exceptional organizational skills and follow through
• Have a warm, welcoming demeanor and the ability to welcome and connect with others
• Understand that there is nothing more important than exceptional customer service
• Have demonstrated strength in project management and the ability to complete projects on time, effectively, and within budget
• Have exceptional social emotional intelligence and interpersonal skills and the ability to connect with empathy
• Have exceptional written and oral communication skills
• Have experience, willingness, and success in working in collaborative teams
• Be an independent problem-solver who is also not afraid to ask for help or guidance
• Take initiative and possess the ability to create, innovate, and implement action
• Be a reflective practitioner and a good listener.
• Be an exemplary professional and role model to students, families, and faculty.
• Have a good balance of creative ideas and practical solutions
• Be an exceptional, caring individual who is excited about education, enrollment management, and child development

ESSENTIAL DUTIES:

Receptionist:

• Serve as the first point of contact for those entering and calling the school and thus set a professional and welcoming tone.
• Prioritize the safety and security of our community by following all procedures and protocols with regards to buzzing people into the building and the sign in and sign out procedures for visitors and vendors.
• As receptionist, support the Culver City police and the Culver City Fire Department as needed during emergencies
• Serve as an important welcoming contact and communication for our prospective families as they engage in the Admissions search process
• Maintain a professional atmosphere and organized front office area
• Provide exceptional customer service and handle telephone calls warmly and efficiently
• Greet and interact with all constituencies, including, parents, students, trustees, faculty and staff, in pleasant and helpful manner
• Support students who seek assistance and who may need support with minor illness, sadness, need to call home, etc. and notify faculty, Director, and/or parents as appropriate
• Sorts and prepares incoming and outgoing mail and packages

Administrative Associate

• Support the Executive Assistant with the management of school records in Veracross
• As a member of the Front Office team, support record keeping and transcripts for all students and families
• Provide admissions administrative support as needed for major events and activities
• Support the Director of Echo Center with scheduling and administrative and district tasks
• Support the maintenance of the master school calendar in Veracross
• Collaborate closely with our school nurse in the oversight of the Magnus Health database and maintain student medical records in accordance with privacy and confidentiality procedures, including a list of students receiving medications, dispensing medications as authorized by the children’s parents, and completing reports required by public health agencies
• In the absence of the School Nurse, serve as a point person to students who come to the front office and need basic first aid for minor injuries and illnesses as needed
• Support the management of field trip logistics for classroom, Athletics, and grade level trips.
• Perform general office functions, such as data entry, correspondence, filing, making copies, faxing, email, and other tasks as directed by key administrators
• Manage ordering, inventory, and budgets for classroom and office supplies
• Manage postage and delivery vendors
• Manage copier vendors
• Assist with carpool, lunch, and recess duties

 KNOWLEDGE, SKILLS, AND EDUCATION:

• Bachelor’s degree preferred
• Minimum of 3 years as a receptionist/administrative assistant
• Comfortable working with and around children
• Strong technology skills including proficiency with MS Office, and aptitude for learning new systems
• Ability to work and communicate effectively and cohesively with faculty, staff, students, and parents
• Ability to problem-solve and defuse conflicts in a professional manner.
• Excellent written and verbal English communication skills

This job description is not intended to be all-inclusive and the employee may also be asked to perform other reasonably related job duties as assigned by their immediate supervisor and other school administration as required.  All employees may be required to perform duties outside of their normal responsibilities from time to time as needed.  Echo Horizon School reserves the right to revise or change duties as the need arises.  This job description does not constitute a written or implied contract of employment.

Echo Horizon School is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other characteristics protected by state or federal law or local ordinance.

***Please send resumes and cover letters to careers@echohorizon.org***

PHYSICAL AND MENTAL REQUIREMENTS:

• Standing and sitting for extended periods of time
• Ability to use standard office equipment
• Correctable vision and hearing.
• Clear, easy to understand telephone voice

About Echo Horizon School

Echo Horizon School and its Echo Center is to educate children in a collaborative environment that is academically challenging and developmentally appropriate. We actively promote mutual respect, individual responsibility, and ethical action. Located in the arts district of Culver City, Echo Horizon is a Pre-K-6 elementary school that: Gives children the time to be children, in a safe, inclusive community that is down-to-earth and free of unhealthy pressure. Educates students with a unique curriculum that combines the “best of both worlds”: the strongest traditional practices with research-based and evidence-tested innovation. Here at Echo Horizon School, we not only talk about the value of diversity and inclusion, but it is embodied daily.

Connections working at Echo Horizon School