Saint Paul, Minnesota
Posted: 14-Nov-24
Location: Washington, D.C.
Type: Full Time
Categories:
Required Education:
Internal Number: 1056
LOCATION: 4200 Davenport Street, NW, Washington, DC
DEPARTMENT: Human Resources
REPORTS TO: Director of Human Resources
START DATE: December 2024
JOB STATUS: Full-time, 12-months
FLSA: Exempt
SALARY: $80,000 - 90,000 annually
Note: Applications will be reviewed on a rolling basis.
The Human Resources Specialist uses their general human resources knowledge to ensure the smooth onboarding and offboarding of employees, to serve as an initial point of contact for employee questions and concerns, and to issue employment and stipend agreements. They will interpret, implement, and maintain policies and procedures relating to ADP system processes. The Specialist is customer-service oriented with a strong attention to detail who works to foster a positive experience for all employees.
Essential Functions
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Prepare and issue employment and stipend agreements for full-time, part-time, seasonal and temporary hires as well as current employees with secondary responsibilities. Tracks agreement for completion and initiates onboarding for new/rehires or coordinates with payroll for employees taking on secondary responsibilities. Prepares and issues other relevant hiring forms, documents and ensures compliance with local regulations.
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Execute full-cycle onboarding, including GDS-specific requirements for background check for employees, vendors, tutors and others deemed necessary as requiring background check clearance for presence on campus, I9 processes, new hire accounts in HRIS systems, timely completion of other new hire paperwork including necessary state and federal tax documentation, training including Safeschools, communicating with the new hires regarding the onboarding process, orientation and/or coordinating orientation with supervisors, informing relevant partners in order for credentials to be issued, and other relevant new hire procedures, as appropriate.
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Record as necessary job specific certifications and ensure continued compliance. Ensure compliance with annual required trainings including SafeSchools.
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Create new annual template for employment agreements and issue annual employment agreements and manage the agreement return process. Transfer contracts from the contract system into ADP. Coordinate annual salary increases with payroll.
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Support offboarding efforts, including updating appropriate HRIS systems, and notifying appropriate partners of the employee’s departure. Coordinate final payment with payroll and benefits managers.
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Manages the general HR email account, answers correspondence when able and forwards messages to colleagues for their input and resolution, as appropriate. Ensures that appropriate follow up takes place and matters are “closed”. Manages and distributes physical mail delivered to the office and, as necessary, distributes physical paychecks.
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Maintain an approachable presence and establish positive and effective working relationships with colleagues.
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Keep current on general issues and trends in human resources, as well as legislation affecting human resources policies and practices
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Performs employment verifications.
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Provides support during annual Open Enrollment, annual new hire orientation, end of school year proceedings and other human resources team-related activities.
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Other duties as assigned.
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. This position requires on-campus presence at least three days a week.
Position Qualifications
Skills and Abilities:
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Current knowledge and understanding of regulations, industry trends, current practices, new developments, and applicable laws regarding human resources.
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Knowledge and understanding of state, city, and federal employment laws.
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Proficiency in human resources-related computer applications, preferably ADP, DocuSign and/or other contract management system(s), etc.
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Keen attention to detail.
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Ability to manage multiple projects at the same time.
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Must be self-directed and motivated. Work with minimal supervision, exercising common sense and strong independent judgment to resolve issues.
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Ability to remain tactful, calm, and persuasive in controversial and/or confrontational situations
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Highly proficient in Excel
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Bachelor’s degree in Human Resources, Business, Public Administration, or related field required or equivalent combination of education, training, and experience.
- At least three years of professional experience in human resources, school experience preferred.
Americans with Disability Specifications
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands and arms. The employee is occasionally required to sit; climb or balance; and stoop, bend, kneel or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift up to 30 pounds.
Work Environment
This job operates in a professional environment. This role routinely uses standard equipment such as computers, phones, cabinets, scanners, copiers, and fax machines.
Noise in the environment is moderate.