Dana Hall School seeks candidates for the position of College Counseling Office Administrative Assistant.  The individual in this position will be accountable for:

• managing the day-to-day College Counseling Office needs and processes in order to maintain an efficient office environment
• supporting the work of the Director, Senior Associate Director, and Associate Director of College Counseling
• providing in-person reception by greeting and helping students, faculty, parents, and others, and answering calls on the main College Counseling Office phone line
• coordinating the visits, as well as meeting and greeting approximately 100+ college representatives who visit Dana Hall
• assisting students with the college application process, including sending school documents to colleges and universities, managing Scoir and/or an alternate office platform, and communicating with students, families, colleges, and various members of the Dana Hall community
• providing general College Counseling Office support including: managing office calendar, as well as calendars for the counselors, printing and posting materials, maintaining lists, monitoring and purchasing office supplies, placing and fielding phone calls, sending and drafting emails, sending regular mailings, scheduling meetings with students, and submitting special function and work orders
• working with the Director to organize, implement, and manage the AP Testing Program
• supporting special parent programs, including but not limited to College Admissions Information Workshops, Junior College Day, Application Help Nights, Dean’s Chat, Financial Aid Night, and Introduction to Standardized Testing
• other duties as assigned and necessary

Candidates must have: a minimum of three years of administrative experience; technology skills including Microsoft Office and Apple platforms, as well as Google Apps; a college degree is preferred. Experience with Scoir or a similar platform (Naviance, Maia Learning) and knowledge of the college admissions landscape are desirable. 

Successful candidates will possess: excellent problem-solving, technology, and customer service skills; superior time-management skills with an ability to manage many tasks and projects simultaneously, while adhering to very strict and sensitive deadlines and maintaining quality work products; excellent organizational skills with a strong attention to detail; a commitment to community, equity, and inclusion initiatives, an ability to maintain confidentiality and effective communication skills, both orally and in writing; a sense of humor and, importantly, joy in supporting and welcoming young people as a part of a warm empathetic office and an inclusive boarding school community. 

Training will be provided for, and proficiency will be expected in: Blackbaud, database, and report generation programs.  Candidates must be able to remain seated for extended periods of time.

This is a 10-month, full-time, hourly, non-exempt position reporting to the Director of College Counseling.  Hours are 8:00 a.m. - 4:00 p.m. during the academic year, depending on the needs of the office. 

Dana Hall seeks candidates who have demonstrated experience and commitment to community building, nurturing a culture of belonging, equitable and inclusive practices, and collaborative solutions to complex challenges.

About Dana Hall School

Audacious since 1881, Dana Hall School has always been dedicated to providing the vigorous education that every girl deserves—one that’s academically ambitious, rich with opportunity, and fiercely empowering. Our students form authentic connections with adults who serve as mentors, guides, and teachers; together, students and staff comprise a diverse, inclusive and vibrant community. Located in Wellesley, Mass., Dana Hall is a boarding and day school for girls in grades 5-12.

Connections working at Dana Hall School