Hopkins School, a 364 year-old independent school for 715 students in grades 7-12
located in New Haven, CT is seeking an Executive Assistant to the Head of School to
begin at the start of the second semester (Jan. 22, 2025) or as soon as possible
thereafter. A full-time, 12-month, exempt position reporting to the Head of School, the
Executive Assistant plays a critical role within the school community, including daily
interactions with the administrative team, trustees, faculty, staff, and parents. The
position requires a high level of professionalism, diplomacy, patience, and
confidentiality as well as the ability to handle multiple tasks at once with flexibility and
agility. Occasional evening commitments and weekend hours required.

Key responsibilities include:
*Providing extensive support to the Head of School, including:
*Coordinating the Head’s daily schedule and yearly calendar -- advising on priorities, resolving conflicts, and ensuring optimal use of time.
*Managing day-to-day business correspondence and providing input on important communications from the Head.
*Providing strategic and logistical support and management of special projects, events, and institutional priorities identified by the Head of School.
*Maintaining effective organization and archiving of digital and hard copy files, drawing on them to provide necessary background information for meetings and events.
*Coordinating the logistics of Hopkins’ annual participatory budget process, facilitating authorization of expenditures that need the Head’s approval, and maintaining oversight of spending from the Head’s budgets, including timely submission of receipts from the Head’s business activities.
*Serving as a receptionist for the office -- greeting guests, answering phones, and responding to questions; ensuring responsiveness, efficiency, and warmth.
*Providing administrative support to the Committee of Trustees, including correspondence, scheduling, coordinating meeting logistics (dissemination of supporting materials, minute taking, archiving), and ensuring compliance with governance practices articulated in the Committee’s bylaws.
*Providing coordination and support for the Administrative team – scheduling and planning meetings, facilitating projects, and coordinating workflows as needed.
*Partnering with Business Office personnel to maintain school memberships, regulatory compliance, and filings, including with the CT State Department of Education, the New England Association of Schools and Colleges, and the National Association of Independent Schools.

Qualifications:
*Commitment to the ideals of Hopkins’ mission.
*Successful track record in office administration (experience as an Executive Assistant in a school preferred).
*Superior organization, project management, and logistical skills, characterized by high attention to detail.
*Well-developed interpersonal, written, and verbal communication skills.
*Proficiency in managing multiple priorities strategically and under tight deadlines.
*Self-reliance, dependability, flexibility, teamwork, integrity, and a commitment to confidentiality and to handling sensitive matters with diplomacy and professionalism.
*Respect for the dignity and worth of each member of the community, and an ability to foster positive relationships with others.
*Excellent research skills, coupled with an advanced understanding and ability to use computers and technology, including Google Workspace for Education and Microsoft Office applications Word, Excel, and PowerPoint.
*Bachelor’s degree required.

Compensation:
$78,000-$95,000 (between the median and 75th percentile benchmarks for this
position), depending on experience. Benefits include 100% tuition remission, health
and life insurance, and contribution to 403(b) retirement savings.

How to Apply:
Interested candidates should send a cover letter and a resume to employment@hopkins.edu with "Executive Assistant to the Head of School” in the subject line. A meaningful cover letter should detail how one’s skills and experience align with the job requirements, specific examples of accomplishments that demonstrate those skills, and related highlights that reveal readiness for the position. Hopkins School believes that all persons are entitled to equal opportunity for
employment and strictly prohibits discrimination on the basis of race, color, creed, sex, religion, national origin, age, gender, gender identity, physical or mental disability, veteran status, marital or civil union status, sexual orientation and/or other protected classes. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

About Hopkins School

Hopkins is a traditional, independent, gender-inclusive day school of 710 students in grades 7–12. Located on a 108-acre campus overlooking New Haven, the School takes pride in its distinguished faculty and a dedicated staff. We define ourselves as a community of civility and learning, one that educates students from diverse backgrounds to a full measure of their talents and humanity.

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