Executive Assistant to the Head of School 

(anticipated Spring 2025 start date)

Position Description

Mission

Nashoba Brooks School educates children for a life of continuous learning, accomplishment, and leadership in a diverse and changing world. The School nurtures students’ growth and character, while fostering the development of each child’s personal excellence in academics, athletics, and the arts.

Summary

Nashoba Brooks School seeks candidates for the position of executive assistant to the head of school. This is a full-time, 8:00 a.m. to 4:00 p.m. 12-month position with occasional evening commitments and weekend hours. The executive assistant reports to the head of school and performs administrative and operational tasks to support the head of school, manage day-to-day operations, and maintain an effective and well-organized office.  

Responsibilities

Administrative Support

• Provides multi-faceted administrative support and assistance to the head of school, such as writing and editing communication.
• Supports the head of school in overseeing strategic planning, daily operations of the School, short and long-term goals, special events, and institutional projects.
• Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects and information.
• Manages the head of school’s calendar and travel, including making appointments and prioritizing the most sensitive matters.
• Assists with various aspects of employee recruitment.

Problem Solving & Project Management

• Demonstrates efficient, effective, and ethical problem solving and project management skills.
• Conducts research and information gathering on behalf of the head of school and prepares summaries and reports.
• Sets professional boundaries using discretion, judgement, respect, sensitivity, while managing confidential and sensitive information.
• Maintains high standards of performance and demonstrates a commitment to lifelong learning and continuous improvement.

Supervision & Community Building

• Provides oversight of administrative office staff.
• Takes an active role in the full life of the school to maintain and enhance a positive, mission-driven and student-centered school culture.
• Develops positive and strategic relationships at all levels of the School and promotes the standards and policies of the School.
• Sets and maintains a calm, accessible, approachable, and welcoming tone in a fast-paced environment.
• Embodies and communicates the School’s mission and core values, and mirrors the head’s principles of good practice to foster a positive environment for students’ academic and social-emotional learning.

Qualifications

• A minimum of five years of experience in office administration (experience as an executive assistant preferred).
• Excellent administrative, organizational, and time management skills.
• Excellent interpersonal, communication and proofreading skills.
• Experience with Google G Suite for Education.
• Ability to work independently as well as with a team.

As an employee of Nashoba Brooks School, the executive assistant to the head of school will model integrity, professionalism, curiosity, responsibility, creativity, humility, and respect for all persons, as well as a demonstrated commitment to advancing the School’s core values.

Application: Interested candidates should submit a letter of interest and résumé to Head of School Danielle Heard at ea@nashobbrooks.org.

About Nashoba Brooks School

Nashoba Brooks School is an independent school for all genders, age 3-Grade 3; Girls, Grades 4-8. The school is committed to personal excellence in academics, athletics and the arts within its mission of preparing students for “…a life of continuous learning, accomplishment, and leadership in a diverse and changing world.” Nashoba Brooks believes that diversity enriches and strengthens community and challenges individuals to become agents of change in creating a more fair and equitable world. Campus highlights include two gyms; two science centers; a dining-meeting commons; and a dedicated arts building with music labs, visual arts studios, and an auditorium with a performance stage. Over 90 percent of the Middle School girls participate in interscholastic athletics. Service learning is embedded in the curriculum at every level, and students are actively engaged in making connections to the community. Situated on nearly 30 acres of woodlands and former farm fields, Nashoba Brooks is two miles from the center of Concord, Massachusetts.

Connections working at Nashoba Brooks School