The Admission Coordinator will work collaboratively with the Director and Assistant Director of Admissions to represent Galloway in the community. The Admissions Coordinator must be a skilled storyteller who can make known the value of a Galloway education for families in the greater Atlanta community. The Admissions Coordinator should possess a confident and outgoing personality and the ability to work well with many types of people in many types of environments.

PRINCIPAL RESPONSIBILITIES:

• Serve as the first point of contact for prospective families
• Field communications and provide admissions and school information to prospective families
• Manage enrollment process of early childhood through grade 12 applicants
• Maintain online admissions school calendar
• Coordinate applicant visits and screenings, and administer testing
• Coordinate and supervise student volunteers and parent ambassadors on visit days
• Organize admission office bulk mailing
• Oversee the admissions database and admissions applicant portal
• Provide administrative support to the Director of Admissions & Assistant Director of Admissions
• Create monthly applicant, tuition assistance, and inquiry dashboard
• Attend weekly Admissions team meetings and all community-related meetings
• Oversee the Admissions Ambassador program for parents
• Organize and support the event set-up plans and vendor agreements
• Maintain spreadsheets for Admissions Decision Committees

Competencies:

• Be highly organized, detail-oriented, and capable of managing a range of responsibilities while maintaining a friendly, positive attitude
• Guide and support prospective students and families throughout the admission process
• Excellent communication skills with a strong attention to detail and follow through to deliver outstanding customer service
• Develop and maintain strong relationships with team members; staff and faculty; parents, students, and volunteers
• Respond promptly to all calls and emails from prospective and current Galloway families providing extraordinary customer service
• Possess a warm and welcoming manner, a friendly and upbeat personality, and genuine interest in working with children and families
• Have genuine belief in the Galloway mission and the ability to work well within a collaborative environment

Specialized Skills and Knowledge:

• 3-5 years of experience in Admissions or Administrative experience
• Experience with Blackbaud and Ravenna software programs is strongly preferred
• Ability to communicate clearly and enthusiastically to all staff and prospective families with superb verbal and written communication skills
• Ability to exhibit sensitivity, discretion, and a sense of humor
• Process confidential/sensitive information with discretion and in accordance with established guidelines or legal standards
• A sensitivity and awareness of economic, cultural, and other considerations present in the enrollment of a diverse student body

About The Galloway School

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