Durham Academy, a PK-12 independent day school in Durham, NC, is seeking a passionate, hard working and eager individual to join the athletics department as an administrative assistant.  This is a full-time 12-month position with benefits with a start date of July 1, 2025.   Typical hours will  be Monday - Friday from 9:30 a.m. to 5:30 p.m. with occasional weeknight and weekend event coverage required.  

In keeping with the mission of the school — to prepare each student to live a moral, happy and productive life - this position will support the experience and development of student-athletes. This position reports to the Director of Athletics and will work closely with three assistant athletic directors, two athletics interns, coaches and student-athletes. 

Job Responsibilities

• Provide administrative support to the Director of Athletics and coaching staff

  • Serve as the first point of contact from the athletic department for coaches, parents, and peer schools

  • Confirm games and contests with opposing schools and officials

  • Handle new coach and staff onboarding and paperwork

  • Coordinate sport sign-ups, roster management, and handle all student-athlete paperwork

  • Assist the Sports Information Director with website updates, photo management, and livestream production

  • Help with volunteer recruitment and coordination with our Parents Athletic Committee

  • Act as the liaison between the athletics department and the business office; work with the AD on budgeting and paying invoices, officials,  and employee reimbursements

  • Coordinate, order, and organize  team and coaches gear

  • Build and maintain a database of historical rosters, records, and awards

  • Manage outside athletics facility rentals

  • Other duties as assigned by the AD or Asst AD

• Act as the School-wide transportation coordinator

  • Schedule all athletics travel to include assigning busses and drivers

  • Work with Division Administrative Assistants to schedule and coordinate academic and extracurricular bus needs

  • Maintain database of both CDL and mini bus drivers and help secure drivers for school trips

Experience and Qualifications

• A Bachelor’s degree and at least three years of experience in an administrative support position.  An athletics background is preferred.

• Proficiency with Microsoft Outlook, Office and Google Drive

• Strong communication and interpersonal skills

• An eagerness to dive into all facets of our independent school athletics program

• An ability  to maintain positive, collaborative working relationships with all members of the athletics program (student-athletes, families, alumni, teachers, staff, administrators,  coaches and spectators)

About Durham Academy

Durham Academy was founded in 1933 as the Calvert Method School. The founders, George Watts Hill and his wife Ann McCulloch Hill, established the school as a private, independent school to educate their children and others in Durham. The school’s initial teaching philosophy (and its name) was based on the Calvert School in Baltimore, Maryland, which Ann McCulloch Hill attended as a child. In 1959, the school ended its affiliation with the Calvert School, changed its name to Durham Academy, and began an expansion that led to the first high school graduating class in 1975. The school has continued to grow over the years, evolving into one of the top independent schools in the state and nation. In preparing students exceptionally well for college and life beyond, DA focuses on the acquisition of knowledge paired with the development of skills, critical judgment, and intellectual curiosity. Small classes, excellent and inspiring teachers, top-notch facilities, and a vigorous and engaging academic program support the mission of preparing students for moral, happy, and productive lives. In all, the goal is to help students develop habits that lead to academic success, moral behavior, ...responsible action, and the growth of character. Durham Academy also believes that enhancing the spirit of community among faculty, students, and families is essential to the achievement of its goals. The faculty and staff approach each student as an individual. To that end, the school encourages close personal relationships fostered in an atmosphere of trust, respect for individual differences, and appreciation for the racial, cultural, and religious diversity in our society. The school is organized into four divisions — Preschool, Lower School, Middle School, and Upper School — each with its own director. Hill Learning Center, which was founded at Durham Academy and remains a close neighbor and partner, serves a range of public and private school students, teachers, schools, and school districts in four distinct program areas: School, Summer, Tutoring, and Educator Professional Development Programs. Durham Academy is accredited by the Southern Association of Colleges and Schools. It is also a member of or affiliated with the North Carolina Association of Independent Schools, the Southern Association of Independent Schools, the National Association of Independent Schools, the National Association for College Admission Counseling (NACAC), and the Southern Association for College Admission Counseling (SACAC).

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Connections working at Durham Academy