Hartford, Connecticut
New York, New York
New York, New York
Posted: 10-Mar-25
Location: Las Vegas, Nevada
Type: Part Time
Categories:
Job Title: Athletic Coordinator
Reports To: Dean of Athletics
FLSA Status: Part-time/Stipend
Schedule: 11 Months (July 1-May 31)
Division: Athletics
Alexander Dawson School Overview
Located in the Summerlin community of Las Vegas, Nevada, The Alexander Dawson School at Rainbow Mountain is a top-ranked independent school serving approximately 580 students from Early Childhood through grade eight. As the state's first Stanford University Challenge Success partner school, Dawson embraces a modern learning philosophy and student-centered educational program emphasizing academics, creativity, student safety and wellbeing, and a healthy school-life balance. Our graduates are prepared to achieve their individual potential, savor life, and meet the challenges of the world.
Shared Values & Competencies of Dawson Employees
Alexander Dawson educators are academic leaders committed to modern learning. Our faculty are engaged and innovative collaborators. Those who tend to see opportunities before problems, who lead with questions, assume positive intentions, are professional and respectful in their relationships, and who work effectively with colleagues of varied backgrounds find success in this working environment.
- Commits to shaping a just, inclusive community and understands how centering equity impacts all aspects of the job
- Adapts a nimble mindset when dealing with frequent change, delays, or unexpected events
- Acts with intentionality, transparency, humility, and honesty
- Develops solutions when faced with problems, challenges, or dysfunctions and makes decisions with resolve and empathy
- Communicates with empathy and clarity with multiple stakeholder groups
- Builds trusting relationships, and demonstrates teamwork through attentive listening and a commitment to collaboration
- Believes they can learn from others and leads with questions to gain perspectives
- Acts ethically, morally, and legally to maintain compliance with organizational policies
Position Summary
The Athletics Coordinator is responsible for assisting in the overall execution of the middle school athletics program, fostering student engagement and participation. This role involves organizing and executing athletics events, while addressing the unique needs of coaches and athletes. The Athletics Coordinator will also collaborate closely with coaches to ensure effective coordination and logistics. This position requires evening and weekend availability to support athletics events.
Essential Functions:
Athletics
- Disseminate uniforms and equipment for practices and games/matches.
- Assist the Dean of Athletics in the coordination of facility set-up for home games, matches, and meets.
- Assist and support the Dean of Athletics with student-athlete sign-ups, team rosters, and National Sports ID registration.
- Schedule practices and upload schedules to the student information system.
- Serve as a scorekeeper or event manager as needed.
- Manage the setup of VEO for livestreaming to engage community members.
- Attend sporting events to serve as site director and liaison for Dawson, supporting student-athletes, coaches, and families.
- Serve as the main point of contact for officials, opposing teams, and scorekeepers on game days.
- Keep an inventory of equipment and apparel.
- Collect requirements for student-athletes, including but not limited to sports physicals, concussion policies, and National Sports ID registration when applicable.
- Assist with the onboarding of coaches.
- Track and manage athletics purchase orders to ensure timely fulfillment and budget adherence.
- Promote community engagement initiatives to enhance the visibility and success of the School's athletics programs.
- Assist with the recruitment, registration, and eligibility processes for student-athletes.
- Enter game day information into ScoreVision for accurate event display.
- Collaborate with the business office and families to resolve outstanding uniforms post-season.
- Assist the Dean of Athletics in managing the athletics email inbox, ensuring timely responses and efficient communication with coaches, athletes, and families.
- Learn and manage the ScoreVision platform to efficiently handle live scoring, stats tracking, and game presentation for athletics events, ensuring smooth operations and a high-quality experience for athletes, coaches, and spectators.
- Serve as a liaison for the Dawson Athletics Department at sporting events, managing logistics, coordinating with staff, and ensuring seamless communication between athletes, coaches, and families for a smooth event experience.
Marketing and Communications
- Collaborate with the Director of Admissions and Communications and Director of Marketing on athletic-related announcements and family communication, while strategizing to create a plan that builds excitement for Dawson athletics and develops timelines for rolling out content for specific teams.
- Gather game/match recaps and highlights from coaches for promotional purposes within 24 hours.
- Collaborate with the Marketing team and coaching staff to plan and execute media days for each sport.
- Collect and curate high-quality content for highlight videos and social media campaigns.
- Coordinate end-of-the-season celebrations with coaches.
- Attend weekly meetings with the Marketing and Communications teams to ensure timely and accurate athletics information is shared with the Dawson community through the Bears’ Bulletin, Dawson's weekly newsletter.
School Program
- Execute and coordinate athletic events such as "Bear Nights" to promote team spirit and community involvement.
- Attend Bears’ Briefings, Teacher Academy, Advancement events, whole-school events
- Plan and coordinate, alongside the Dean of Athletics, 8th-grade nights where families can attend, faculty, and our 8th-grade athletes can be honored with a special ceremony.
Qualifications
- Proven experience in marketing or communications with emphasis on digital media, promotion of a program, and cultivation of brand awareness
- Deep commitment to Dawson’s educational and athletics philosophies, Mission, Vision, Core Values, and Diversity Statement
- Ability and willingness to work evenings and weekends as required
- Proven ability to effectively manage multiple tasks with minimal supervision and work in an environment subject to frequent interruptions
- Outstanding organizational skills, attention to detail, time management skills, and the ability to prioritize tasks
- Ability to multitask and read/edit content for accuracy and details
- Embraces cultural competency and commits to ongoing growth in the areas of diversity, equity, and inclusion
- Maintains an effective system for collaborating with different departments and faculty/staff
- Maintains positive and caring relationships with families, communicates regularly, and is responsive to concerns
Education & Experience
- Bachelor’s or Associate's degree
- Preferred two to three years of experience in a school, athletics department, playing, coaching or camp setting
- Excellent written and verbal communication skills
- Technology skills related to Google Suite applications
Work Environment
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- The noise level in the work environment is usually moderate.
Physical Demands
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- While performing the duties of this job, the employee is regularly required to stand and walk; use hands to handle or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds.