Tampa, Florida
New York, New York
Westport, Connecticut
Posted: 14-May-25
Location: Las Vegas, Nevada
Type: Part Time
Salary: see our website
Categories:
Salary Details:
Preferred Education:
Job Title: Events Coordinator (Part-Time 60%)
Reports To: Director of Development
FLSA Status: Non-Exempt, 10 months, Flex schedule and hours based on event timelines and needs
Summary: The Events Coordinator plays a key role in event planning for the Advancement Team and Dawson Family Association. Reporting to the Director of Development, the role involves planning and executing school events, alumni gatherings, and community engagement initiatives. Ideal candidates possess strong organizational, communication, and relationship-building skills, as well as experience in event coordination. This person will support the Director of Development and the school's strategic priorities related to Advancement.
Events & Community Engagement
- Lead the creative vision and manage all aspects of planning and executing events (ranging in size, scope, and format), including alum events, and community events.
- Manages and serves as the primary contact for the Dawson Family Association, providing clear communication, supporting the events and initiatives throughout the school year (including Gingerbread Event, used uniform sales, pop-up shops, employee appreciation and Family Dance)
- Partners with division program coordinators on DFA’s grade-level parties and celebrations
- Create agendas for and lead DFA connections meetings.
- In partnership with the Middle School Program Coordinator, support the planning and execution of 8th-grade graduation events.
- Plan and execute community gratitude gifts and messages, including promotional items, to show appreciation.
- Develop a strategy for volunteerism, including offering a variety of opportunities, training, managing, and maintaining a pool of volunteers.
Development
- Supply all donors with a timely tax letter.
- Coordinate donor and volunteer recognition events, communications, and gatherings.
- Steward gratitude outreach by generating thank you cards and letters for all incoming gifts within a week of receipt.
Marketing Support
- Partner with Marketing and Communications to ensure events are marketed to appropriate constituents
- Support content production through recording school productions/events, conducting editing, and processing the product for family distribution as assigned (this includes evening events)
Shared Values & Competencies of Dawson Employees
Alexander Dawson employees are engaged and innovative independent school leaders committed to modern learning. Those who tend to see opportunities before problems, lead with questions, assume positive intentions, are professional and respectful in their relationships, and collaborate effectively with colleagues of varied backgrounds find success in this working environment. Additionally, this position seeks individuals who:
- Commit to shaping a just, inclusive community and understand how centering equity impacts all aspects of the job.
- Adapt a nimble mindset when dealing with frequent changes, delays, or unexpected events.
- Act with intentionality, transparency, humility, and honesty
- Develop solutions when faced with problems, challenges, or dysfunctions, and make decisions with resolve and empathy
- Communicate with care and clarity with multiple stakeholder groups
- Build trusting relationships and demonstrate teamwork through attentive listening and a commitment to collaboration
- Believe they can learn from others and lead with questions to gain perspective
- Act ethically, morally, and legally to maintain compliance with organizational policies
- Lead cross-functional coordination with Security, families, faculty, and staff to ensure events are safe, well-executed, and mission-aligned.
Qualifications:
- Bachelor’s degree required
- Experience and skill working with technology: Google Suite, databases, websites, and social media
- Deep commitment to Dawson’s educational philosophy, Mission, Core Beliefs, Diversity Statement, and values
- Outstanding organizational skills, attention to detail, time-management skills, and the ability to prioritize tasks
- Proven track record of managing budgets, timelines, and logistics for complex events
- Ability to multitask and read/edit content for accuracy and details
- Excellent written communication skills, in organizing and executing a detailed communications plan, a passion for storytelling, and writing preferred
- Excellent interpersonal skills and verbal skills
- Strong project management skills and ability to coordinate a variety of tasks simultaneously, and consistently follow up on details
- Must be able to function independently and in close cooperation with others
Work Environment:
- The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The noise level in the work environment is usually moderate.
Physical Demands:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is regularly required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.