Tampa, Florida
Posted: 23-May-25
Location: Beverly, Massachusetts
Type: Part Time
Salary: $28 to $30 hour
Categories:
Salary Details:
Preferred Education:
Start date: July 1, 2025
Status: Part Time, 25-28 hours/week, On-campus
Reports to: Chief Advancement Officer
To Apply:
Using PDF format, please send a resumé and a cover letter describing how you meet the below criteria to opportunities@shoreschool.org.
Job Summary:
Reporting to the Chief Advancement Officer, the Advancement Services and Events Coordinator is a non-exempt position that has responsibility for gift processing (working closely with the Director of Advancement Services), event planning and support, administrative support, and data entry. This is an opportunity to support a collaborative Advancement office while joining a vibrant school community at Shore.
In living out our Equity and Inclusion Commitment, we encourage candidates of all backgrounds, abilities, and lived experiences to apply, including candidates of color, members of the LGBTQ+ community, neurodivergent candidates, and multilingual candidates.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Gift Processing
* Process all gifts, pledges, stock transactions, matching gifts, and payroll deductions as well as update personal information included with gifts
* Conduct accurate and timely gift batches into Raiser’s Edge in consultation with the Director of Advancement Services to ensure precise processing of gifts
* Generate timely and donor-centric receipts, gift acknowledgments, pledge reminders, invoices, and other correspondence
* Manage online giving transactions and generate statistical reports
* Maintain and safeguard gift and payment information in accordance with applicable privacy and data security laws
* Work closely with the Business Office on monthly reconciliations and in preparation for the annual audit; implement accounting best practices
Event Support
* Provide support for advancement events and school-wide events as needed; write detailed event memos and execute logistics planning including invitations, vendor communications, tracking RSVPs, producing name tags, post-event follow-up, and more
* Coordinate with colleagues across campus as appropriate in planning process
* Maintain detailed event records and budgets; track expenses carefully
* Assist with event set up and staffing; work occasional nights and weekends as needed
Administrative Support
* Aid Chief Advancement Officer with administrative tasks, including mailings, scanning, filing, gift inventory, expense reports, invoices; and tracking advancement expenses
* Maintain organization and supplies in office supply room; oversee office files
* Other duties as assigned
Administrative Support
* Aid Chief Advancement Officer with administrative tasks, including mailings, scanning, filing, gift inventory, expense reports, invoices; and tracking advancement expenses
* Maintain organization and supplies in office supply room; oversee office files
* Other duties as assigned
Data Entry
*Make timely and accurate constituent updates in Raiser’s Edge to biographical and other relevant data received through internal and external sources including NCOA, online forms, surveys, events, prospect meetings, and research
* Support fundraiser colleagues with prospect pipeline and moves management systems including entering notes and actions and filing contact reports
Salary Range: $28 - $30 per hour - This salary represents the expected salary range for this position. Ultimately, your education level, experience, and other job-related factors will be considered to determine compensation.
Workplace:
Shore Country Day School (Boston Metropolitan area) is a Pre-K - Grade 8 independent day school serving students seeking a strong academic experience supported by caring and talented teachers. All employees are supported through mentoring, significant professional development opportunities, and a culture of intentionality for individual belonging and innovation.
Equal Opportunity Employer Statement:
Shore Country Day School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, pregnancy or pregnancy-related condition, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by
federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
QUALIFICATION REQUIREMENTS:
We seek a creative and energetic professional with a customer service mentality who will thrive in a collaborative environment as part of the Advancement team and the Shore Country Day School community. Must have demonstrated success with excellent organizational skills, time management, attention to detail, and ability to work independently and collaborate as part of an effective team. Must have proven ability to craft and edit correspondence, internal and external communications; provide timely response to requests, information, and service.
A successful candidate will be able to problem-solve, manage multiple projects in a fast-paced environment, and present information and respond to questions from parents, school employees, volunteers, and the public. Must maintain confidentiality and exercise discretion at all times.
PREFERRED EDUCATION AND/OR EXPERIENCE:
Bachelor’s degree and two to three years experience in an office setting (school environment preferred) with a specific focus on gift processing, data, fundraising, special events, or related field. Must be skilled with Microsoft Office, Google Drive, Blackbaud Raiser’s Edge or equivalent CRM database. Proficiency with Mac programs will be considered a plus.