OPEARTIONS MANAGER

Chicago Waldorf School is seeking an Operations Manager to join our team beginning in August. The position is part-time, 30 hours per week in-person. The Facility Manager is a key member of the administrative team, reporting to the Administrative Director (co-Head of School). Their primary role is to manage the day to day operations of the school building.

Specific responsibilities include:

• Event Logistical Support
  • Coordinate set-up and clean-up
  • Catering and other vendor coordination
  • Other logistical activities as needed
  • Assume lead on smaller events
• Auditorium Sound, Lighting, and AV Technician
  • Coordinate and/or run tech for internal and external events
  • Coordinate training for additional technicians
• Reception Support
  • Manage needs of reception by working closely with daytime receptionist
  • Act as reception sub as needed and as schedule allows
  • Work with receptionist to oversee building supply inventory and ordering process; first aid processes, supplies, and accident reports
• Lunch Program Support

• Coordinate with Advancement Director to ensure alignment with fundraising goals, volunteer cultivation, and community aligned lunch offerings

• Coordinate with lunch vendors
• Set-up lunch order forms
• Maintain lunch packaging supplies
• Provide lunch support 3-5 days per week
• Lead lunch packaging and distribution as needed
• Become certified as food manager

• General Facility
  • Support Building Engineer with projects
  • Work with Finance Office to help manage facilities budget
  • Review vendor contracts annually
  • Maintain health department, and other building department, records including ensuring proper certification
  • Maintain environmental records
  • Cleaning company liaison
    • Arrange additional cleanings as needed, and reduce cleaning as needed
    • Establish summer cleaning schedule
    • Coordinate cleaning at auxiliary gym building
  • Create Building Room Schedule
  • Liaison to auxiliary gym building
• Rental/ Community Event Leader
  • Identify potential rental opportunities
  • Work with Marketing Director to create rental webpage with rates
  • Act as liaison to renters
  • Onsite as needed for rental or community events
• Support Major Building and Capital Projects as needed
• Other duties as assigned by the Administrative Director

The ideal candidate will have:

• A relevant degree
• Facilities / operations experience in a school or non-profit
• Superb organizational skills and an ability to juggle multiple projects
• High-level collaboration skills to work together with fellow admin, faculty, board members, and parents
• Strong problem-solving and analytical skills, with an ability to proactively see and solve issues
• Strong communication skills, both written and verbal
• An ability to both think big picture and be highly detail oriented
• A customer service oriented mindset
• The ability to take ownership of a project and run with it while also collaborating
• A commitment to becoming a part of the CWS community
• A willingness to pick up a piece of trash dropped on the floor, regardless of position or title

Salary/benefits:

• Salary range begins at $34,000 annually and is commensurate with experience.
• This position is benefits eligible and receives a full menu of benefits including medical, dental, and vision.
• Admin staff received paid time off for school holidays/vacations, and a reduced summer schedule.

Chicago Waldorf School’s mission is to provide a diverse Pre-K-12th grade education that supports the development of self-directed young adults dedicated to the pursuit of ongoing learning and eager to contribute positively to the global society of the 21st century. This education is rooted in the pedagogical methods of Rudolf Steiner (1861-1925), and the idea that: “Our highest endeavor must be to develop free human beings, who are able of themselves to impart purpose and direction to their lives.”

Founded in 1974, CWS is one of the most established Waldorf Schools in the United States, offering an Early Childhood program and a full curriculum in grades 1 through 12. From its inception, the school has committed to remaining in the City of Chicago’s vibrant urban setting. Our school has been in its permanent home since 2018, the landmark Lyman Trumbull building in the Andersonville neighborhood, which includes 49 classrooms and offices, a gym and an auditorium. Our faculty members come from around the world and all stages of life. Our families are also international and reflect diversity in all its aspects, and are united in their desire for a developmental curriculum that recognizes the whole child and celebrates difference.

The Chicago Waldorf School not only does not discriminate in its hiring practices, but beyond that has a deep commitment to respect and celebrate the differences in students and staff from widely diverse social, economic, cultural, linguistic, intellectual, racial, educational, and religious backgrounds. There is a sustained effort and clear recognition that our educational excellence and fulfillment of our school’s mission is dependent on embracing diversity in our school community. We seek to fully include and affirm faculty, staff, and students in all of their identities. In everything we do we work toward freedom, responsibility, and excellence. The Chicago Waldorf School provides its teachers, staff, and families ongoing opportunities to study and discuss aspects of diversity, equity, inclusion, and justice.

To apply:

Please send your resume and letter of interest to Administrative Director Fraser Coffeen at fcoffeen@chicagowaldorf.org.

About Chicago Waldorf School

Connections working at Chicago Waldorf School