NEWTON, Massachusetts
Orlando, Florida
Bellevue, Washington
Posted: 25-Jun-25
Location: Seattle, Washington
Type: Full Time
Salary: $28-$33 Per hour
Categories:
WHO WE ARE
The mission of Hamlin Robinson School (HRS) is to ignite the academic and creative potential of students with dyslexia and other language-based learning differences. Since its founding in 1983, HRS stands as the only school in the state of Washington exclusively serving the unique academic and social/emotional needs of students with dyslexia. It is our vision for students who struggle in traditional settings to experience the classroom as a welcoming and safe place for learning.
OUR STORY
Hamlin Robinson School has been at the forefront of serving students with dyslexia and other language-based learning differences for 40 years. Our purpose is to fill an unaddressed gap in the K-12 education system failing to adequately address the learning needs of up to 20% of the student population; those with dyslexia and unexplained reading challenges.
Our program is in high demand because of our reputation and record of success with students who learn differently, and our specially trained faculty who teach students accordingly. HRS utilizes the most effective known method of whole-class literacy instruction, which is a comprehensive, multi-sensory approach adaptive to the full curriculum of the school. Most importantly, students learn in the way suiting their needs. For many, HRS is the first place they experience success, confidence, pride, and a sense of belonging in school. And for parents, it is often the first time they witness their student enjoying school.
Hamlin Robinson School values diversity and welcomes the unique contributions of people from all backgrounds, gender identities, learning styles, physical abilities, and sexual orientations.
WHO YOU ARE
- You are collaborative, flexible, and possess a sense of humor.
- You are highly organized and attentive to detail.
- You recognize the importance of and enjoy keeping accurate data and up-to-date reports.
- You are able to adapt to an evolving school environment and thrive in a deadline-oriented workplace.
- You have professional communication skills.
- You enjoy building and maintaining relationships across a diverse range of constituencies.
- You are self-motivated and capable of working independently.
- You maintain confidentiality and work with tact and diplomacy.
- You have the ability to prioritize, organize and manage multiple projects efficiently.
- You have proficiency in the use of Microsoft Office word processing, database management, spreadsheet, graphics and presentation software.
- You are committed to the Mission and Core Values of the School
THE JOB
Position: Front Desk/Registrar
Department: Administration
Reports to: Front Office Manager
Job Classification: Full time, 12-month non-exempt position
The Front Desk/Registrar is often the first person to greet members of the Hamlin Robinson School community and visitors to our campus when they enter the school. This position is responsible for greeting our community, in person and on the telephone, and ensuring that they are directed to the appropriate person. The position requires independent judgment, initiative, discernment and discretion regarding highly sensitive institutional matters. Timelines and responsiveness are central to carrying out position responsibilities.
General Responsibilities:
- Maintain an efficient, professional, and welcoming office and serve as office manager
- Serve as the school receptionist and screen and direct all phone calls
- Develop, coordinate, and maintain the school’s master calendar and schedule all subsidiary calendars and schedules
- Sort and distribute mail and deliveries
- Maintain office “Standard Operating Procedures”
- Act as primary contact of office and mail equipment
- Support the school and its leadership
Student Records and Scheduling:
- Keep accurate, permanent records of student attendance
- Maintain the School’s student information system database (Blackbaud)
- Modify, update, and maintain school records, including current parent data and troubleshooting
- Oversee compliance with record retention policy – including electronic and paper files
- Produce, update, and distribute trimester report cards
- Oversee transcript distribution for transferring and graduating students
- Process withdrawing students; prepare and process related documents
- Process and review add/drop classes
- Prepare the school roster and parent directory
- Maintain health records and permission forms
- Maintain the school calendar throughout the year
- Input and maintain student schedules in collaboration with the Head of Middle School
Health & Safety:
- Act as the school health aide for students
- Administer medication and maintain student medication logs
- Maintain fire/safety (earthquake and lockdown) drill schedule and reports
- Organize and maintain (including inventory) all First Aid Health/Emergency Supplies
- Act as primary contact for the access into the school building
- Arrange First Aid/CPR, Blood Borne Pathogens classes, and annual vaccine shots for staff and faculty
COMPENSATION & BENEFITS
Salary: $28-$33 per hour
Position Classification: Full-time, 12-month, non-exempt hourly employee
Benefits: Medical, Dental, Vision, 403b (up to 7% employer match), Life Insurance, Pet Insurance, and Long-Term Disability.
HOW TO APPLY
Please submit a resume, cover letter and respond to the prompt below:
“As a Front Desk/Registrar, you may be the first point of contact for families, staff, and students. How would you approach building relationships with a diverse community while ensuring confidentiality and professionalism in your interactions?”
Please submit your materials to:
Hamlin Robinson School
LaChrista Wilson, Front Office Manager
Email: jobs@hamlinrobinson.org with “Front Desk/Registrar” in the subject line.