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Dexter Southfield is an independent day school where boys and girls in Pre-K through Class 12 develop their individual talents and build an ethical foundation for life. Students learn to lead and serve with character, confidence, and compassion. Our 36-acre campus is located just minutes from Boston’s best museums, libraries, hospitals, performing arts venues, colleges, and universities—all of which serve as an extension of our classrooms. At Dexter Southfield, we approach everything we do with enthusiasm and commitment, living by our School’s motto: “Our Best Today, Better Tomorrow.”
Essential Job Functions:
Serve as the primary administrative support for the Head of Lower School, Assistant Head of Lower School, and their designees
Ensure the smooth and efficient operations of a lower school main office, managing various administrative tasks to ensure operational efficiency, including data entry, record keeping, and tracking division-specific projects
Serve as the initial point of contact to welcome visitors, students, parents, and faculty, ensuring a welcoming and professional office environment
Provide clerical support that includes answering phones, filing, mail, copying, and calendar management
Coordinate meetings by scheduling, sending invitations, tracking attendance, and preparing meeting materials
Maintain inventory of office supplies, ordering and replenishing as needed
Support student needs by delivering items to classrooms, assisting with campus transitions, and coordinating with teachers as required
Usher students to various points on campus
Assist with the planning and execution of lower school events and activities
Uphold the School’s commitment to confidentiality, professionalism, and inclusivity in all interactions
Provide backup classroom coverage, as required
Perform other duties, as assigned by the Head of Lower School or Assistant Head of Lower School
Skills and Qualifications:
High school diploma required; Bachelor’s degree highly desired
Strong proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, etc.) and general computer literacy
Exceptional organizational and time
Verifiable history of exercising discretion when managing highly sensitive and confidential matters
Exemplary interpersonal, organizational, time management, and customer service skills
Demonstrated ability to prioritize tasks to meet deadlines with maximum precision and minimal supervision
Ability to communicate effectively (orally, written, non-verbal) and build trust among diverse constituencies
Commitment to actively promote and contribute to an engaging and inclusive workplace for all
A collaborative and flexible mindset and the ability to effectively manage stress and adapt to changing work priorities
Experience working in a school setting or a similar environment is a plus
Willingness to work as a team player and an individual contributor
Strong organizational skills with the ability to multitask and meet deadlines with maximum precision and minimal supervision
Excellent communication skills (oral, written, non-verbal) to build trust among constituencies
Commitment to actively promote and contribute to an engaging and inclusive workplace
Ability to be flexible, effectively manage stress, and adapt to changing work priorities in a fast-paced work environment
At Dexter Southfield, we promote a culture of excellence that extends beyond academics, athletics, and the arts. We value a diverse and inclusive community in which different identities and perspectives are accepted and respected to create a sense of belonging for all.
Full-time employees are eligible for a generous benefits package that includes medical, dental, vision, disability, and life insurance, plus retirement benefits, free breakfast and lunch, and other rewards and discounts. Interested?candidates are encouraged to apply for this position through the Careers page of our website at www.dextersouthfield.org/careers.
Requirements: This job requires one to lift, carry, push, and/or pull materials and equipment weighing up to 20 pounds, as well as the ability to stand, sit, walk, and effectively use extremities to reach, hold, touch, push, pull, lift, and carry. Incumbent must also effectively communicate (oral, written, non-verbal) with others. This job typically requires 35% sitting, 35% walking, and 30% standing and is performed under minimal temperature variations in a generally hazard-free environment. Depending on the classroom assignment, this role may require one to relocate classrooms throughout the day and require ascending and descending stairs. Incumbents will occasionally be required to work extended hours, including after school, during evenings, and on weekends.
Dexter Southfield’s 36-acre campus is composed of several buildings, playing fields, and outdoor learning spaces, which are accessible via internal and external walkways, stairs, nature paths, hills, and uneven terrain. This position requires one to transfer between these areas in all weather conditions.
All employees of Dexter Southfield are required to verify employment eligibility and successfully complete CORI, SORI, and fingerprint-based background checks as a condition of employment.