Position Summary The Admissions Coordinator is responsible for providing administrative support for the K-12 Admissions Office. This position reports to the Directors of Admissions and assists K-12 applicant families through all stages of the admissions process from inquiry to enrollment. This is a part time position (20 hours per week), with some evening and weekend events as needed.
The schedule is flexible and will be determined with the successful candidate. This is a forward facing role which gives families a first glimpse into our school. Integrity, discretion, the ability to maintain all information strictly confidential and a commitment to Chapin’s mission are paramount to this position.
Admissions Responsibilities
Respond to Admissions general inquiries via email and phone
Help prepare and organize admission materials for applicant families
Assist with admissions events and prepare all relevant materials beforehand as needed
Support the admissions process by managing the online scheduling system and updating Google calendar with admissions appointments
Facilitate student assessments and student visits for applicants under the guidance of Directors
Conduct K-12 parent and student interviews
Manage and update admissions databases under the guidance of the Directors and Associate Directors
Track monthly office expenses and correspondence with the Business Office
Assist with maintaining and ensuring completion of all applicant files
Help with new students and families onboarding process
Support annual spring student matriculation process
Support Chapin’s commitment to fostering a community of belonging by communicating Chapin’s mission effectively to applicant families
Qualifications
Bachelor's Degree
1-3 years of experience in school office administration, preferably in admissions
Proficiency with various software platforms
Ability to handle multiple projects with attention to detail and deadlines
Self-directed and enjoys taking initiative
Some experience with creating marketing for events and/or websites (preferred)
Prioritizes transparent and timely communication
Values collaboration with a variety of community members, including professional community members, students, and parents
This role requires strong organizational skills, adaptability, and the ability to manage multiple workflows and communication channels.
OUR MISSION
The Chapin School is dedicated to empowering a diverse, ambitious and resolute community of young women to thrive and lead in their world. Guided by our motto, Fortiter et Recte, Chapin considers bravery, compassion, service and respect for self and others to be fundamental values. We believe that equity, inclusion and collaboration are critical to personal growth. By advancing and deepening each student’s agency, confidence and resilience within an affirming and joyful learning environment, Chapin strives to ensure that each student is emboldened to pursue distinction as a leader and contributing citizen.
ABOUT US
The Chapin School, founded in 1901, is an independent, all-girls day school in New York City currently serving 802 students K–12.
Chapin’s signature Focus Forward strategic plan, which guided our work for more than a decade, intensified Chapin’s historic commitment to offering the most challenging academic curriculum while also teaching the social, emotional and other skills that will set the stage for its students’ success in this century. Chapin’s institutional priorities continue to be imbued with the spirit of Focus Forward. We have fine-tuned our... articulation of the School’s purpose as we approach the third decade of the 21st century. A forward-focused learning community whose symbol is a wheel will never cease to strive toward achieving its vision of cultivating in girls the skills and attributes that will allow them to be brave for themselves and for others.
UNDER ONE ROOF
Chapin’s single building provides a unified learning environment under one roof for all students, the 128 faculty members who teach them and the 85 staff members who support all other aspects of school life. An ambitious construction project to be completed in 2020 will feature an entire floor dedicated to the arts and a gymnasium with suspended running track—all with spectacular views of our urban location. The Hayot Center for Innovation, to open in 2020, will provide our entire learning community the opportunity to extend our commitment to interdisciplinary inquiry-based investigations and explorations, deepening students’ interests through experimentation, invention and the development of out-of-the-box solutions to complex issues.
Our vibrant, inspiring and welcoming new spaces will further our commitment to a forward- focused learning environment that enables all students to embrace the challenges and opportunities of the 21st century to the best of their abilities. With these exciting new spaces as a canvas, we renew our pledge to develop curriculum and pedagogy that reflect current research and best practices, always placing each student at the center of her own learning.
