Position Description

Performing a key role supporting the CFO, the Controller ensures the smooth, efficient operation of the accounting function in the Business Office. This individual acts as a liaison and administrative partner, handling a variety of administrative and finance tasks with discretion, professionalism, and warmth. This role involves implementing best practices for Business Office functions and school-wide procedures, utilizing established internal controls and recommending new procedures as needed. Responsibilities include timely completion of general accounting, audits, tax, contracts, enrollment agreements, cash management, A/R, A/P, bank and investment account reconciliations, P-Card system, Amazon account, semi-monthly payroll, and 403(b) contributions. Prepares financial reports, forecasts, and budgets for the Board of Trustees. The ideal candidate can lead special projects and is proactive and detail-oriented in a fast-paced, mission-driven environment.

Experience and Essential Job Functions

General Accounting

• Prepare and analyze monthly financial statements ensuring accuracy and compliance with GAAP

• Complete audits for 6/30 fiscal year, 403(b) calendar year, and lead prep of Form 990

• Oversee and perform the school’s daily accounting functions

• Assist and support the CFO with preparation of Preliminary and Final Budgets

Student Contracts and Billing

• Oversee preparation of student enrollment agreements each year

• Ensure A/R is monitored for accuracy and follow ups occur regularly when necessary

• Prepare reports to guide decisions for new enrollments, financial aid, and operational budgets

• Generate revenue recognition and accrual schedules for tuition, salaries, benefits, insurance, etc.

Cash Management

• Support the CFO in monitoring cash flow (checking, cash management, and investments)

• Assure daily financial account activity is accurate, screen for fraud, and follow up on transactions

• Complete daily review of credits and debits in all cash accounts

• Ensure Accounting Manager records payments for student tuition accounts and miscellaneous receipts and completes remote desktop deposits timely

• Record donations and receipts in Blackbaud FE-NXT and coordinate in RE-NXT with Advancement

Payroll

• Support the preparation of semi-monthly payroll (Paychex Flex) for all employees

• Maintain individual payroll files for deductions such as 403(b), deferred compensation, medical and dental insurance, and all other employee benefits

• Confirm accuracy of 403(b) contributions for each payroll; provide requested information to auditors.

• Record payroll journal from Paychex, prepare reconciliation and update appropriate expense and liability accounts and accruals in the general ledger

Accounts Payable

• Work with the team to ensure accuracy of vendor invoices and employee/volunteer reimbursements

• Double check appropriate budget manager approves payments

• Support the weekly issuance of checks, reimbursements, and EFT payments

• Supervise the preparation and monthly distribution of budget reports to budget managers

• Review monthly financial statements, including but not limited to Budget to Actual Report

• Supervise and complete with the annual preparation of audit work papers with external auditors

Other Responsibilities

• Complete reports, general journal entries, etc. necessary for annual fiscal year audit

• Assist CFO with special projects; provide reports to the Executive Team and budget managers

• Attend Senior Administration, Finance Committee, and Audit Committee meetings

• Maintain the highest confidentiality and discretion relative to all Business Office matters

• Facilitate the smooth daily functioning of the Business Office

• Maintain open and helpful communication with employees, students, parents, and vendors

• Perform other duties as assigned

To apply for this position, submit the following three PDFs to chip.doshi@tatum-us.com

1. Cover letter introducing yourself to the Mirman School Search Committee

2. Resume or CV

3. A response to the following prompt:

What are the three most vital internal controls necessary to protect the school’s assets and what steps have you taken in the past to ensure the accounting team effectively detects and prevents fraudulent transactions?

Please do not submit inquiries about this search to Mirman School personnel via email or phone.

Qualifications

BA degree required; CPA and/or MA degree in accounting, finance, or business preferred

Minimum 5-7 years of prior experience in non-profit accounting, ideally in an educational setting

Looking to make a long-term commitment to this school community and business office team

Proven success working collaboratively and efficiently on a creative and goal-oriented team

Ability to make quick decisions, take initiative, and prioritize tasks

Exceptional organizational and time management skills; consistently prioritize multiple tasks effectively and quickly; excellent written and verbal communication skills

High emotional intelligence and interpersonal skills; able to interact with a diverse range of individuals with warmth and professionalism; good sense of humor

Tech-savvy and proficient in Google Workspace (Docs, Sheets, Calendar), Microsoft Office Suite, and familiarity with school systems (e.g., Blackbaud, Paychex Flex, RAMP) a plus

Culturally competent with a desire to be an engaged community learner

Growth mindset, detail oriented with solid analytical and management skills

Ability to work occasional evenings and weekends, depending on school events and meetings

First Aid and CPR training required (training provided if not currently certified)

Valid CA driver license and clear criminal background investigation

About Mirman School

Mirman School opened its doors to educate gifted children in 1962. Motivated by a deep love and concern for these children, Dr. and Mrs. Norman J. Mirman began the school with nine pioneering students in their West Los Angeles home. Today, with a newly expanded campus serving all dimensions of childhood, Mirman School is a thriving and diverse community home to 430 students. Mirman continues to distinguish itself as one of the few schools in the country devoted to the education of highly gifted children, particularly serving all dimensions of childhood — academic, artistic, kinesthetic, and more. Mirman’s Mission We cultivate the boundless potential of highly gifted children, nurture their passions and talents, and develop a diverse community of creative and constructive lifelong learners. Our 7 acre campus is home to both Lower and Upper Schools, beautiful outdoor community spaces including regulation-size athletic fields and basketball courts, Ga-Ga courts, innovative play yards, and office and classroom spaces including a new 16,000 square foot Learning Center that opened in August 2023. Our faculty lounge creates a warm convivial space for gathering, collaborating, a...nd all the coffee one could want. Recycling initiatives and fast-fill water stations throughout campus, in addition to energy efficient office spaces, combine to create a greener community. Our Community Mirman is made up of students and their families, a dedicated and passionate Parent Service League, and a Board of Trustees made up of community leaders. In the Lower School, lead teachers are supported by Associate Teachers in every homeroom, while Upper School teachers specialize in disciplines such as English, science, Latin, Mandarin, History, etc. Dynamic specialists in science, STEM, technology, math, art, music, choir, theatre and more round out the fabric of our faculty. Mirman is also home to a collegial and collaborative group of administrators who work to facilitate the ideal teaching and learning environment.

Show more

Show less

Connections working at Mirman School