Crownsville, Maryland
Palm Beach Gardens, Florida
Southborough, Massachusetts
Austin, Texas
Posted: 29-Oct-25
Location: Lutherville, Maryland
Type: Full Time
Salary: $70,000 - $85,000
Categories:
Salary Details:
Required Education:
Maryvale Preparatory School
Maryvale, a Catholic independent girls' school serving grades six through 12, affiliated with the Sisters of Notre Dame de Namur, provides an environment in which each student can reach her academic, spiritual, physical and civic potential in a loving, supportive and diverse community. Building upon its unique and special heritage, Maryvale's mission is to provide an exceptional education that responds to change and prepares young women for life.
At Maryvale, we are committed to a community where students, faculty, and staff are valued and feel a sense of belonging. We honor each person's sacredness; thus, our community's diversity enriches our learning environment. Inclusion and belonging, per the Hallmarks of the Sisters of Notre Dame de Namur, provide a comprehensive experience where students value themselves and respect the humanity of all people. Therefore, we aim for excellence and dignity in our hires.
Maryvale Preparatory School is seeking a Director of Human Resources to begin employment December 1, 2025. This position is an exempt, full-time, 12-month position. This position will report directly to the Chief Financial Officer.
Professional Competencies
The Director of Human Resources is an integral member of the Leadership Team and understands and demonstrates commitment to the mission and vision of Maryvale Preparatory School. The position manages the day-to-day administration of the human resources policies, procedures and programs. Carries out responsibilities in the following functional areas: Human Resource Information Systems, employee relations, benefits, compensation, and employment.
Policy and Compliance
- Review and maintain personnel policies, procedures, and practices; revise/update employee handbook in coordination with the Assistant Head of School for Business Operations/CFO
- Maintain knowledge of industry trends and employment legislation and ensure school compliance with federal, state, and local legislation pertaining to all personnel, to include posting of current labor law and Worker’s Compensation posters
- Maintain employee records (separate files for personnel, benefits, leave requests, other) and employee electronic data in payroll program
- Provides FMLA and Leave of Absence request forms to employees as needed. Evaluates requests for leave. Tracks FMLA time used. Review and determine eligibility for Short Term Disability and perform payroll calculation adjustments based on paid or unpaid time off.
- Review unemployment forms and complete requests for information.
- Gather incident report and submit Worker’s Compensation claims data as needed.
- Manage and provide annual employee training courses in compliance with state laws and regulations.
Employee Relations
- Formulate and recommend Human Resources policies and objectives for the school that will establish a positive employer-employee relationship and promote a high level of employee morale and motivation, and that comply with policies, procedures, programs and laws.
- Develop strong working relationships with administration and staff, providing advice, guidance, and coaching, as needed.
- Assist supervisors with performance reviews and evaluations as well as Performance Improvement Plans and disciplinary actions when needed.
- Work together with Administrative Team on annual reviews and compensation data and increases.
- Disseminate annual employment agreement and salary letters to all full time and part-time employees and seasonal coaches and communicate changes to the Payroll Manager.
Payroll
- Serve as a backup to the Payroll Manager.
- Communicate with the Payroll Manager any necessary payroll information and changes to compensation and benefits.
- Work in conjunction with supervisors and with Payroll Manager to ensure proper use and recording of paid time off and accruals.
Benefits Administration
- Lead and conduct annual employee benefits enrollment, review online enrollments, collect change forms as needed and review forms for accuracy. Process enrollment forms
- Manage the renewal process of all benefit-related insurance policies.
- Compile data and model employer/employee contributions for health benefits. Benchmark to other schools. Annual re-evaluation of cost-sharing of benefits for premium changes to maintain cost-effectiveness and ACA compliance.
- Consider and investigate new and/or improved benefits for employees, in coordination with the Assistant Head of School for Business Operations/CFO
- Administer benefit plans including 403(b), medical, dental, vision, HSA, life, long term disability, short term disability (in-house), to include reconciliation of benefit accounts to payroll and ensuring accuracy for payment; resolve discrepancies.
- Communicate to the Payroll Manager various semi-monthly, monthly and bi-annual contributions for employees (HSA, 403b, etc.). Serve as a backup to the Payroll Manager for preparing and submitting payroll 403(b) employee contribution reports, funding 403(b) for employee contributions, funding employer 403(b) contributions semi-monthly
- Maintain file of all claims, current and closed.
- Respond to employee questions regarding insurance and other benefits.
- Maintain data/lists required for insurance purposes (e.g., employee census).
- Process all qualifying life event changes.
- Maintain employee information in personnel files.
- Assist with terminations; process all terminations in benefit systems.
- Manage external vendor relationships.
- Respond to employment verification requests.
- Process and administer all leave of absence requests, short- and long-term disability and FMLA paperwork.
- Annual calculation of Medical Loss Ratio Rebate and communicate to the Payroll Manager to process through payroll.
- Taxable Group Term Life calculation and communicate to the Payroll Manager for processing fringe benefit through payroll ACA Compliance and reporting
- Annual completion of Creditable Care Notices
- Manage new and existing employees in Sage Dining Services system. Fund pro-rated amounts for new hires. Fund Sage annually prior to start of new school year and remove employee balances at end of school year.
- Lead Administrator of WellEducated Wellness Committee.
- Coordinate and communicate regarding employee wellness initiatives.
- Prepare reports, as needed, for the Assistant Head of School for Business Operations/CFO.
- Process monthly billing for benefits vendors and submit for payment to Accounts Payable.
- Manage unemployment claims via unemployment website.
Recruitment and Hiring
- Collaborate with leadership team to understand organizational goals and strategies related to staffing, recruiting, and retention.
- Prepare and post job openings. Coordinate effort with Director of Communications
- Collect and disseminate candidates to proper hiring committees
- Maintain database of candidates for all positions to include information, connections, and feedback
- Retrieve and review background screenings for potential new hires and coordinate the onboarding process.
- Ensure candidates’ work eligibility; process I-9s, background checks, etc.
- Prepare new employee information packets for candidates (different packets for full time, part time, and coaches). Update documents annually.
- Provide new hire orientation to review and complete necessary paperwork in relation to payroll and benefits.
- Manage the enrollment process for all benefits and manage the related web-based systems.
- Ensure volunteers’ background screenings are complete
The successful candidate:
- Is a strategic thinker with strong leadership and management abilities
- Possesses enthusiasm for working in a school setting and desire to embrace the school’s mission and values
- Possesses attention to detail
- Exercises sound judgement and maintains strict confidentiality
- Has excellent interpersonal, written and verbal skills and strong organizational skills
- Has a deep knowledge of employment laws and HR best practices
- Possesses analytical skills to interpret HR data and report on key metrics
- Possesses problem solving and conflict resolution skills
- Thrives in a work setting that requires collaboration and collegiality
- Has a strong work ethic
- Is proficient in Microsoft Word, Excel, and Google workspace
- Has prior knowledge of benefits administration as well as payroll processing is preferred
Qualifications:
- Bachelor’s degree in human resources, business administration, or related field.
- SHRM and/or HRCI certification preferred
- 3-5 years of human resource generalist experience
- Broad knowledge and experience in employment law, employee relations, benefits, onboarding, recruitment, and payroll.
- Experience in an educational setting preferred
The above is intended to describe the general context of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.
Additional Requirements:
- Subject to a criminal background check prior to employment
- Subject to a Child Protection Services screening prior to employment
- Subject to a MSDE Employment History Review screening for Child Sexual Abuse and Sexual Misconduct
Maryvale is an equal opportunity employer and is committed to building a diverse community that represents a variety of experiences, skills, and perspectives.
Salary is commensurate with experience and degree earned and ranges from $70,000.00 to $85,000.00 annually. This position is eligible for full-time benefits including personal, sick, and vacation leave benefits. All Maryvale employees have access to a comprehensive benefits package, including health, dental, vision, employee assistance program, wellness initiatives and incentives, a 403b matching program, life insurance, school lunch benefit and other ancillary benefits.
Please send résumé and cover letter to Human Resources, 11300 Falls Road, Lutherville, MD 21093 or email to employment@maryvale.com.