The Coordinator of Executive Operations is a vital partner in ensuring the Head of School’s time, communications, and priorities are managed with efficiency, discretion, and professionalism. This full-time, exempt position provides high-level administrative and logistical support while also serving as a key liaison between the Office of the Head of School and internal and external stakeholders.   

This is a mid-level professional role, reporting to the Chief of Staff, designed for someone with experience supporting senior leadership, a polished presence, and exceptional organizational and communication skills. The Coordinator of Executive Operations is entrusted with managing sensitive information, navigating competing demands, and ensuring the Head of School is well-prepared and focused on their strategic leadership priorities.

Please note: This is not a standard 9-to-5 role. The position requires occasional evening and weekend availability, as well as the flexibility to adapt to changing schedules and priorities.

Key Responsibilities: 

• Provide high-level, professional administrative support to the Head of School, including calendar management, inbox oversight, scheduling, and materials preparation. 

• Coordinate and support meetings, school events, and leadership engagements, ensuring all preparation, logistics, and follow-up are executed with thoroughness and care. 

• Arrange complex travel logistics and prepare detailed itineraries for the Head of School. 

• Support, coordinate, and execute personal and household logistics with efficiency, attention to detail, and attentiveness. 

• Draft, edit, and manage communications on behalf of the Head of School, including sensitive correspondence related to recognition, appreciation, and stakeholder engagement. 

• Interface between the Head of School and various constituencies—ensuring clear, timely, and professional communication. 

• Support the Chief of Staff and other senior administrators on special projects and strategic initiatives. 

• Maintain an organized, forward-thinking office environment—anticipating needs and proactively resolving potential issues. 

• Uphold the highest standards of confidentiality and professionalism at all times. 

For More Information, or to apply, please visit https://www.choate.edu/about/employment

About Choate Rosemary Hall

Choate Rosemary Hall is a coeducational, independent secondary school in central Connecticut, serving 850 boarding and day students and employing more than 300 faculty and staff. The School welcomes academically motivated and intellectually curious students from diverse backgrounds around the world and offers a rigorous, supportive learning environment that fosters lifelong habits of learning, leadership, and service. Guided by innovative and passionate educators, Choate strives to be an inclusive community in which all students and employees feel valued and welcomed. On our campus, principled individuals from varied backgrounds are united by common purpose, active engagement, and mutual respect. We honor the richness that difference brings to our community and acknowledge that living inclusively can also present challenges. Through ongoing dialogue and interaction, we embrace those challenges in ways that deepen empathy and build appreciation for perspectives different from our own. Choate prohibits in all its programs, including hiring and employment practices, discrimination against or harassment of any member or group based upon age, gender, race, color, national origin, anc...estry, religion, marital status, sexual orientation, disability, genetic information, gender identity or expression, veteran status, or any other category protected by Connecticut or federal law, except in the case of a bona fide occupational qualification.

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