Summit, New Jersey
Alexandria, Virginia
Posted: 18-Nov-25
Location: Atlanta, Georgia
Type: Full Time
Salary: Based on Experience
Categories:
Click HERE to apply and see the full description.
Join a growth-oriented, collaborative learning community committed to developing the whole person for college and life. Westminster hires and retains passionate, talented, diverse educators like you to prepare our students to be lifelong learners, well-equipped to address local and global challenges. Westminster excels regionally and nationally in every area of school life, from academics to the arts and athletics, achieving excellence through a wide range of programming — and we need you to help us!
In our Upper School, you’ll work alongside one hundred and thirty other colleagues who embody the same intellectual curiosity, wholesome intensity, and creative spirit as our students.
For our part, Westminster stands ready to support you with exceptional resources, including a Center for Teaching that provides workshops, cohorts, coaching, travel grants, and resources to help you be your best. At Westminster, you make a difference in the lives of students, colleagues, and families – and they, in turn, make a difference in yours.
Supervisor: Head of Upper School
Supervisory Responsibilities: None
Position Status: Salaried, non-exempt, full-time, 11-month
Hours of Work: Typical hours are 7:45 a.m. to 3:45 p.m., Monday through Friday. Some weekend and evening work may be required.
REQUIREMENTS AND QUALIFICATIONS
The requirements below represent the knowledge, skills, and abilities required for a successful candidate.
- Associate/Bachelor’s degree preferred
- Superior interpersonal, communication, writing, and organizational skills
- Demonstrated professional and personal integrity
- Good problem-solving skills
- Excellent organizational skills with a particular ability to multitask and prioritize work
- Accuracy and attention to detail in maintaining data integrity
- Proficiency in basic data management systems and basic computer applications (e.g., Veracross, Word, Excel, Google Docs); willingness and ability to learn additional applications as needed
- Ability to handle sensitive and confidential matters with appropriate discretion
- Willingness & ability to work a flexible work schedule
- Appreciation of and commitment to a co-education environment and to serving the needs of a diverse population
- Experience with a similar role is preferred
ESSENTIAL RESPONSIBILITIES
Reception
- Embody a welcoming attitude while acting as the first point of contact for students, faculty, and parents.
- Support the Deans and faculty efficiently, and is flexible with unanticipated circumstances and events.
- Manage and maintains spaces for faculty, including reception areas and lounges
- Maintain a sense of teamwork and a positive tone among the school office staff
- Uses independent judgment in performing the responsibilities of the position
Facilities and Operations
- Partner with finance and operations to manage multiple academic buildings, including preparing buildings over the summer
- Oversee and support the Upper School Permanent Substitute.
- Serve as a liaison between the Upper School and PPD for work orders, furniture inquiries, special project requests, and classroom moves for faculty, among other projects as needed
- Organize and execute beginning-of-the-year projects such as parking, mailboxes, keys, nameplates, labels, furniture inventory, and classroom set-up for the new school year, and other projects as needed
- Deliver and distribute the mail daily
Student Records and Information
- Manage and record Upper School student attendance, including the attendance line and email
- Communicate warmly and timely with students and parents to confirm attendance as needed
- Generate and share student attendance reports with appropriate personnel, including the Deans, at regular intervals set by the Deans
- Record and generate reports of student discipline issues, including updating Veracross
- Help manage other student information and records (like certificates of attendance, club information, etc.)
- Draft for signature letters regarding attendance or other correspondence
- Write and manage student announcements
Student Events
- Provide support, including logistics, reservations, and execution, for assemblies
- Provide support for all student, parent, and faculty events (like Faculty Forum, honors ceremonies, etc.)
- Assist with student testing with organization and proctoring as needed
- Assist with the execution of the JanTerm program
Student Support
- Acts as advisor to students and/or club mentor
- Performs other duties as assigned
PHYSICAL DEMANDS AND WORK ENVIRONMENT
While performing the duties of this position, the employee is required to sit; stand; walk; use hands to finger, handle, and feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch and crawl; talk and hear; engage in moderately strenuous physical activity both indoors and out; and smell. The employee may occasionally lift or move up to 20 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The ability to become CPR, AED, and First Aid Certified is required.
While performing the duties of this position, the employee is occasionally exposed to outside weather conditions and may frequently walk on slippery or uneven surfaces. The noise level in the work environment is often loud.
Westminster is a drug-free, smoke/vape-free campus.
TRAVEL
Travel is primarily local during the regular business day. Overnight and out-of-area travel may also be required and is associated mainly with planned events, conferences, and professional development opportunities.
Driving a Westminster vehicle may be required for this position.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
Westminster is committed to the principle of equal opportunity in employment. It is Westminster’s policy to provide equal employment opportunities and administer terms and conditions of employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran under applicable federal, state, and local laws. EOE/M/F/D/V.
Note: This position description has been designed to indicate the general nature and level of work to be performed by employees within this classification. This position description should not be interpreted as a comprehensive inventory of all duties and responsibilities required or assigned to an employee in this position. Nothing in this position description restricts Westminster’s right to assign or reassign duties and responsibilities to this position at any time.
REQUIREMENTS AND QUALIFICATIONS
The requirements below represent the knowledge, skills, and abilities required for a successful candidate.
- Associate/Bachelor’s degree preferred
- Superior interpersonal, communication, writing, and organizational skills
- Demonstrated professional and personal integrity
- Good problem-solving skills
- Excellent organizational skills with a particular ability to multitask and prioritize work
- Accuracy and attention to detail in maintaining data integrity
- Proficiency in basic data management systems and basic computer applications (e.g., Veracross, Word, Excel, Google Docs); willingness and ability to learn additional applications as needed
- Ability to handle sensitive and confidential matters with appropriate discretion
- Willingness & ability to work a flexible work schedule
- Appreciation of and commitment to a co-education environment and to serving the needs of a diverse population
- Experience with a similar role is preferred