POSITION SCOPE: The Registrar supports both academic operational functions (related to the academic schedule, course slate, student transcripts and test administration) and institutional data needs. 

MAJOR DUTIES:

• ACADEMIC OPERATIONS:
• • Academic and Special Schedules
    • With Academic Dean, create, manage, and produce academic school schedule for faculty and students 
    • Create special schedules: BTSN, Grandparents Day
    • Support creation of the REDBook
• Course Sign-up
  • Produce Program Guide of course descriptions
  • Support students in counseling for course selection
  • Review student course selection to ensure graduation requirements are met; verify in Blackbaud
  • Resolve schedule conflicts and changes
  • Manage the ADD/DROP period
• UC Course Registration
  • Update course list for UC admissions
  • Oversee approval process for new courses
  • Communicate with UC articulation specialist as primary school contact
• Grade Reports and Transcripts
  • Produce quarterly progress reports, compile grades and GPA reports, upload reports for distribution
    • Coordinate translation of progress reports
    • Make corrections as needed
  • Issue official transcripts and attendance verifications
    • Log all exceptions with regard to individual student course load (e.g. medical withdrawal, exemptions, etc.)
  • Manage course documentation for transfer students and semester-away students
• Standardized Testing Coordination
  • Act as College Board liaison
  • Coordinate and administer College Board standardized tests at school: PSAT and APs
  • Create schedule for AP exams over 2 weeks in May
  • Work with Learning Specialist to accommodate students with documented testing accommodations
• INSTITUTIONAL DATA SUPPORT: 
  • Upload student, family, staff data/photos into Blackbaud 
  • Manage annual forms process in Blackbaud and Magnus Health
  • Ensure accuracy and of all records in Blackbaud

Additional Responsibilities

• Serve as a student mentor 
• Stay current with all software updates and functions
• Assist with book orders
• NOTE: As a school, we must be oriented at all times to the safety and well-being of our community; this is a responsibility shared by all employees, irrespective of their job title.

Ideal Attributes:

• Finds resonance with the mission and values of UHS
• Enjoys working with teens as well as adults
• Enjoys problem-solving, discovering solutions
• Enjoys both being part of a team and being autonomous 
• Values learning, growth, and community

Job Environment: Please note this job requires use of a computer and sitting/standing to do computer work much of the day. While the registrar will have a dedicated office, it is important to note that the school is spread out over 4 city blocks and will require movement between buildings. This position qualifies for the medical, dental, vision, and all other UHS sponsored benefits. 

NON-DISCRIMINATION

San Francisco University High School is an equal-opportunity employer and makes employment decisions on the basis of merit. School policy prohibits unlawful discrimination based on race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, or any other consideration made unlawful by federal, state, or local laws.