The Harley School is seeking an energetic and highly organized Upper School Administrative Assistant to begin as soon as possible. In this vital role, you will serve as the primary point of contact for students, parents, faculty, and visitors, ensuring smooth daily operations within the upper school division. Your proactive approach and exceptional organizational skills will help foster a welcoming environment while managing administrative tasks efficiently. This paid position offers an exciting opportunity to contribute to a vibrant academic community and support the success of our students and staff.

Essential Functions: The Upper School administrative assistant supports the Upper School Head in the daily functions of the school. Daily responsibilities include, but are not limited to:

• Providing administrative support to ensure efficient school and divisional operations for a safe and effective learning environment;
• Coordinate and support student field trips, including overnight trips;
• Supporting community needs as a resource via friendly, efficient, and knowledgeable interpersonal communication in person, by phone, and by email;
• Managing information and calendar resources for the Upper School Head and faculty;
• Preparing Upper School faculty meetings and taking detailed minutes for an accurate historical record;
• Coordinating and supporting substitute teacher staff;
• Working closely with and supporting other administrative staff;
• Managing daily attendance reports and records;
• Contact parents/guardians when needed to determine attendance;
• Managing and communicating about late arrivals and student early dismissals;
• Presenting a positive and professional image for the Upper School.

The Harley faculty and staff are a community of learners committed to ongoing professional development, reflection, collaboration, and collegiality, and a premium is placed on upper school education best practices and valuing the adolescent experience.

Qualifications: The ideal candidate is highly organized and collaborative, enjoys working with Upper School students, and has a respectful, approachable, and professional manner. Experience working in school and office administration support positions is highly preferable, but not a requirement. 

To Apply: In the interest of promoting a diverse and inclusive workforce, The Harley School welcomes candidates from all backgrounds and identities. Our School’s mission statement begins, “We are a diverse, inclusive community of learners.” Along with a cover letter and résumé, we ask that you provide a personal statement on how you see yourself promoting diversity and inclusivity if you join the Harley community.

Submit a cover letter, resume, and diversity statement to jobs@harleyschool.org, and include Upper School Administrative Assistant in the subject line.

The compensation range for this position is $19-27/hr, depending on experience and includes medical benefits.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person 

About The Harley School

At The Harley School, we foster a thriving environment in which we all become our truest and best selves. Our values, both in school and beyond, are: community, academic excellence, joy in learning, wellness, and sustainability. We believe children are innately curious about the world and joyfully engaged in it. Our faculty cultivate an environment of academic exploration, where taking risks, making mistakes, and engaging in constructive discourse are integral to intellectual growth. Sustainability is an essential element of the framework that drives curriculum and community decision-making in ways that allow us to care for the planet and each other. We encourage compassionate connection within a diverse community, where each individual is valued and supported to reach their full potential. Harley’s breadth of educational opportunities provides an environment for innovation, creativity, and scholarly pursuits that set the stage for student contributions to the greater good while, as our motto states, they “Become What Thou Art.”

Connections working at The Harley School