About Town School: 

Town School for Boys is a K-8 all-boys independent school located in San Francisco with approximately 400 students, of whom 49% come from self-identified families of color, and a faculty: student ratio of 1:11. Our diverse faculty and staff can be characterized by their warmth, collegiality, and dedication to our mission and values. At Town, learning is prized, love of school is essential, and boyhood is celebrated. For more information, please visit our Town Facts page, read about "Why a Boys' School," or learn about our community of belonging. 

Position Description:

Town School for Boys seeks a permanent, full-time Administrative Assistant to the Lower and Upper School Division Heads to commence 1st August, 2024. We seek a self-starter who is flexible, supportive of the school’s mission and vision, and able to adapt to a dynamic school environment. The ideal candidate will maintain a positive outlook and be a highly organized, excellent problem solver who is comfortable with Google Apps and database software. A high level of discretion with confidential information is essential. The successful applicant must be able to prioritize effectively and work well both independently and as a member of a larger team supporting school-wide initiatives. An affection for children is a plus! 

We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. We would encourage you to apply, even if you don’t believe you meet every one of our qualifications described.

Duties include: 

• Processing division heads' budgets and related paperwork

• Supporting all faculty and staff in utilizing the Portal (web-based database), and other organizational systems. 

• Managing the Division Heads' Google calendars

•Communicating with a wide variety of people; teachers, students, parents, staff members, outside vendors.

•Collaborating with stakeholders across the school to schedule meetings, agendas

• Generating special schedules for educational and Holiday events 

• Arranging logistics and refreshments for meetings and events  

•Managing event logistics for major events/projects such as Parents' Nights, Standardized Testing mailings, Picture Day, Parent Coffees, and more 

•Managing/coordinating job postings, applications, and interviews

•Coordinating substitutes and coverage as needed 

•Assisting division heads with collecting, reading, and editing report card 

•Meeting with division heads regularly

•Performing general office administrative duties

•Providing occasional administrative support to the Director of Teacher Development & Strategic Initiatives and the Director of Teaching, Learning, and Innovation as needed.

Qualifications:

• Enthusiastic and team-oriented with a collaborative working style 

• Highly organized with the ability to create a timeline for successful completion of projects 

• Excellent oral and written communication skills 

• Ability to prioritize and remain calm and kind under pressure

• Ability to hold sensitive information in confidence. 

• Willingness to problem solve and seek assistance when appropriate 

• Attentive to detail, punctual, and able to effectively satisfy competing priorities 

• Computer savvy with Google apps and databases 

• Aptitude and willingness to learn in-house database – Blackbaud K-12, Class Creator

Desirable Background: 

• Bachelor’s degree 

• 3-5 years of administrative experience 

• Prior work experience in a school or youth-oriented setting 

About Town School for Boys

Since its founding in 1939, Town School for Boys has specialized in educating, nurturing, and celebrating boys. Town provides a rich, challenging, and rigorous educational experience that directly serves the distinctive learning styles, energy levels, and developmental needs of boys in grades K-8. The school cultivates integrity, sensitivity, empathy, and respect in its boys; values diversity, equity, and inclusion; and prepares students to become productive citizens of a constantly evolving world. Town’s faculty and staff are dedicated to advancing the school’s mission, philosophy and core values. Distinguishing features of Town School include its engaging curricula, warm faculty and staff, supportive parent network, and the diversity of interests and backgrounds represented in its student and alumni bodies.

Connections working at Town School for Boys