Job Title: FT Receptionist and College Counseling Assistant

Reports to: Director of Administrative Assistants and Director of College Counseling

Overview:

We are seeking a dynamic individual to join our team as a Receptionist and College Counseling Assistant. This year round role combines administrative support at the front desk with assisting our college counseling department. The ideal candidate will possess excellent organizational skills, communication abilities, and a passion for girls’ school education. 

Responsibilities include but are not limited to:

Front Desk Duties:

• Greet and welcome visitors in a professional and friendly manner (sign in visitors, ensure that students only leave with authorized parent(s)/guardian(s), monitor and control access to school, etc)
• Answer phone calls, take messages, and direct inquiries to the appropriate person
• Support school staff and faculty with administrative needs
• Manage the reception area, ensuring cleanliness and tidiness
• Handle incoming and outgoing mail and deliveries
• Communicate with facilities department for maintenance needs
• Maintain attendance records for Middle and Upper School students
• Confidential duties may include entering student/constituent data into appropriate database
• Maintain a positive and effective relationship with faculty, staff, and other colleagues

College Counseling Assistance:

• Support college counselors in organizing and facilitating student appointments
• Be a welcoming presence in the college counseling office
• Coordinate special programming: Junior Class College Day, Senior parent College Night, grade level parent coffees (fall and spring), athletic recruiting event, etc.
• Lead Testing coordinator - running the PSATs, etc
• Oversee Senior Community Action Projects
• Send college counseling invitations and several formal communications from the college counseling office via Veracross
• Coordinate college fair every four (4) years
• Keep announcements/communications from colleges regarding visits up to date in the main college counseling space

Other Duties:

• Perform other duties as assigned by management to support the overall objectives of the School

Qualifications:

• High school diploma or equivalent; associate's or bachelor's degree preferred
• Previous experience in reception, administrative support, or a related field is advantageous
• Strong interpersonal skills and the ability to communicate effectively with diverse stakeholders
• Proficiency in Microsoft Office Suite and familiarity with office equipment.
• Excellent organizational and multitasking abilities, with keen attention to detail
• Ability to maintain confidentiality and handle sensitive information appropriately

How to Apply:

Interested candidates should send a cover letter and resume to careers@lincolnschool.org. Please list the position title in the subject heading.

Once we have reviewed and discussed the applications received, we will be in touch with select candidates to schedule interviews.

More information about Lincoln School can be found on our website at www.lincolnschool.org.

Lincoln School is an Equal Opportunity/Affirmative Action Employer. Members of groups historically underrepresented in independent schools are strongly encouraged to apply.

About Lincoln School

Lincoln is an independent school in Providence, Rhode Island offering a rigorous and exciting learning experience that blends tradition with innovation. As the nation’s only independent school for girls rooted in Quaker values, we provide a unique educational community for grades 1 through 12. We also offer a coed program from six weeks through kindergarten. Our students come from the greater Providence area and beyond, and represent diverse backgrounds and religious traditions.

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