Status: Part-time (Non-exempt)
Classification: 12-month Administrator     
Supervisor: Chief Operations Officer
Location: In-person; Lead Mine Campus     
Hours: 25 hours per week; Monday - Friday; TBD

Position Summary
The Montessori School of Raleigh (MSR) seeks an Administrative Assistant to begin immediately. Under the supervision of the Chief Operations Officer, the Administrative Assistant will be responsible for a range of responsibilities related to the day-to-day all-school and office operations. 

Overview
Established in 1974, MSR is a vibrant and exceptional independent Montessori and International Baccalaureate (IB) World School in the Triangle area serving 400+ students aged 6 weeks through 18 years. MSR is committed to the intellectual, ethical, and personal development of our students. Our beautifully designed  Lead Mine Campus, situated on 10 acres in North Raleigh, comprises five buildings in a child-centered, village-like setting surrounded by wetlands and protected forest. Our Middle and Upper Schools are housed on an expansive 40-acre wooded campus in Brier Creek in Durham. Both sites were carefully planned and constructed to provide the nature-centered environments integral to Montessori practice. Driven by our core values of “respect, integrity, community, and love of learning,” MSR welcomes prospective employees of all backgrounds. We are committed to attracting and retaining the highest quality faculty and staff through a comprehensive compensation plan, including competitive salary and an expansive benefits package. MSR is accredited by AMS, Cognia, and the IBO.

Essential Duties & Responsibilities

• Partners with COO to manage field trip requests, including generating permission forms and emergency contact lists  in Veracross
• Facilitates background checks for parent volunteers, field trip chaperones, and vendors 
• Manages transportation calendar
• Prints and distributes ID badges 
• Prints and distributes carline place cards 
• Provides daily support for arrival/dismissal
• Collaborates with the Security Officer when necessary on the visitor management system
• Manages COO calendar and assists with coordination of meetings and events
• Answers phones in a professional and timely way and directs calls with efficiency
• Collects and transmits messages accurately and in a timely fashion
• Other duties assigned  by the Head of School or COO

Please note that the duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position.

Competencies
The Administrative Assistant should possess at a minimum:

• Has a high school diploma/GED and at least 1 year experience in an office or administrative setting, or any appropriate combination of education and work experience. 
• Has excellent organizational skills, is detail-oriented, and has ability to work on multiple projects successfully
• Possesses strong interpersonal and teamwork skills, with a professional and empathetic approach 
• Is competent in database systems, and has a willingness to learn Veracross
• Is proficient with Mac OS Google, and Zoom applications
• Develops strong working relationships with employees at all levels of the institution
• Owns results
• Strives for continuous improvement and solicits feedback to improve service
• Maintains confidentiality and understands, appreciates, and is sensitive to a diverse clientele
• Is committed to the mission and core values of MSR which include “Respect, Integrity, Community and Love of Learning.”
• Flexible team player with “can-do” attitude
• Possesses a healthy sense of humor

Physical Requirements and Work Environment
The Administrative Assistant can expect to:

• Work in a fast-paced environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts
• Work primarily in a traditional climate-controlled office environment spending extended periods of time at a desk and working on a computer 
• Regularly interact with students, parents, staff, and visitors 
• Spend prolonged periods of time on the telephone
• Occasionally lift up to 30 lbs.
• Regularly uses close and distance vision
• Turn, bend, and reach.

It is the policy of The Montessori School of Raleigh to make employment decisions on the basis of qualifications for a specific job without regard to race, color, religion, sex, sexual orientation, marital status, national or ethnic origin, age, veteran status, or the presence of a disability, except where such is a bona fide occupational qualification. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference check with current employer (or most recent employer if not currently employed) and background investigation.

To apply
Please send a cover letter and resume.No phone calls please.

About Raleigh-Durham
The Raleigh-Durham area is consistently ranked among the top places to live with strong job growth and a high quality of life. Top universities, a rich diversity of arts and cultural offerings, excellent health care, and lower than average housing costs, draw people in from all over the nation. Our mild climate and proximity to both beaches and mountains makes the Raleigh-Durham area an ideal place to live.

About The Montessori School of Raleigh

Established in 1974, The Montessori School of Raleigh enrolls students from 6 weeks through grade 12 on two campuses.

Connections working at The Montessori School of Raleigh