Career Center

Who we are?

Ethical Culture Fieldston School is a progressive PreK-12 independent school that has been serving students from throughout New York City and the surrounding suburbs since 1878. ECFS offers a rich curriculum in the arts, sciences, and humanities. A co-ed, nonsectarian school, it serves a diverse community of about 1,700 students on two campuses -- one in the Riverdale section of the Bronx, and the other in Manhattan. The Upper School, located in the Bronx, is comprised of approximately 600 students and 80 faculty members.  

What is essential about working at our school?

The Ethical Culture Fieldston School has a long history of equity and inclusion deeply rooted in our mission and the educational philosophy of our founder, Felix Adler. We embrace diversity of ancestry, family, identity, culture, and beliefs and seek a student body and faculty that reflect the pluralism and socio-economic diversity of metropolitan New York. We affirm both our differences and commonalities and strive to balance individuality and community. In keeping with our progressive tradition, we are dedicated to increasing our students’ cultural literacy to help them understand multiple perspectives and see the world beyond the self. 

We expect members of our community to engage in open dialogue about living and learning in a diverse environment inside and outside the classroom. We see this work, with its creative tensions, as a catalyst for individual and collective growth. On a daily basis, we are committed to making this vision of a democratic, pluralistic, and progressive school a reality. 

Role Summary

We are seeking an experienced Administrative Assistant to two Assistant Principals (APs) for its front office to join the Assistant to the US Principal in maintaining a welcoming and collaborative office environment for faculty, students, and parents. The ideal candidate will have a friendly disposition, exceptional organizational skills, attention to detail, a proven record of working collaboratively with others, the ability to maintain the confidentiality of sensitive information, and excellent verbal and written communication skills.

Responsibilities

General Administrative Duties:

• Assist with event planning by making space reservations, ordering technology setup, catering, and facilities setup;
• Record daily faculty/staff attendance;
• Oversee scheduling and reservation of school spaces; 
• Assist with various HR and financial administrative functions (i.e. process purchase orders, expense reimbursements and payment requests, initiate payroll authorization forms etc.) 
• Assist faculty with trip funds and deposits;
• Order food for student/faculty meetings;
• Collaborate with other members of the school front office staff as well as faculty and staff throughout the division and at ECFS;

Specific Academic and Student Life Support Responsibilities:

• Assist the Assistant Principals with various administrative and clerical functions for both academic and student life functions. 
• Maintain APs working calendars;
• Organize auditorium seating and locker assignments;
• Work on Course of Studies yearly update;
• Help to coordinate placement process for incoming Form III students (9th grade);
• Arrange coverage of classes on a daily basis. Regularly communicate with proctors and substitute teachers; 
• Assist with yearly special events (ALP, Community Day, MAD etc.)
• Create interview schedules for candidates;
• Maintain test calendar;
• Take meeting minutes.

Requirements

• Bachelor’s degree is strongly preferred.
• Excellent written and verbal communication skills.
• Well-developed interpersonal, collaborative, and relationship skills.
• Proficient with technology, including various data systems, Google platform and apps.
• Must be an energetic self-starter with strong organizational skills and the ability to prioritize and juggle multiple tasks.
• High level of flexibility and the willingness to do various levels of work as required.
• Ability to maintain confidentiality.
• Good judgment and problem-solving skills.
• Must relate to and enjoy being with students.
• Minimum of 5 years of proven experience with office administration—in a school setting preferred.

 EEO

ECFS is an equal opportunity employer. Our goal is to be a diverse community of professionals that broadly reflects the people of the metropolitan New York City area, our students, and families. We aim to align our hiring process with our mission and institutional goals. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, ability status, military status, unemployment status or any other category protected by applicable local, state, or federal laws. ECFS takes affirmative action in support of its policy to employ and advance all qualified candidates.