DEPARTMENT: Athletics

REPORTS TO: Athletic Director

JOB STATUS: Full-time, 12-months 

FLSA: Exempt

COMPENSATION: $65,000 - 75,000 annually, based on experience

Expectation of Employee 

The Athletic Operations Coordinator reports directly to the Athletic Director and provides support to the Athletic Department in all aspects of the program administration, including but not limited to game day management, practice scheduling, the management of athletic equipment and uniforms. This position is also responsible for athletics news coverage and promotion, writing for print, web, and other communication channels, and managing the athletics social media channels. Working closely with all members of the Athletic Department, the Athletic Operations Coordinator prepares correspondence and communicates with all constituents. The typical work day for this position is 11:00 a.m. - 7:00 p.m., however attendance at weekend and extended evening competitions is also required. 

 Essential Duties/Responsibilities

• Assists the Athletic Department in supporting the High School and Middle School athletic programs, including implementing policies and procedures relating to the athletic programs.

• Coordinate the planning, facility assignment, and potential adjustments of practices for all teams in the athletic department.

• Coordinate game day operations for all home athletic contests. This includes support personnel for all athletic contests, including game management, security, athletic trainers, media, live streaming and emergency personnel and procedures.

• Manage, keep inventory of, and coordinate purchasing for athletic equipment, uniforms and apparel. 

• Management, and organization, of all athletics storage spaces.

• Management of HUDL video recording and live streaming programs.

• Write and edit athletics news stories for the school’s various communications channels including the website, magazine, and electronic newsletters. Specific tasks include:

  • Work with all coaches to collect scores and game summaries after each contest.

  • News stories reporting on alumni athletes’ achievements in college and beyond.

  • Feature stories promoting the athletics program

• Maintain and update the athletics section of the website in consultation with the school’s associate director of digital communications.

• Coordinate sports photography each term with the photographer hired by the school.

• Oversee the production of athletics recruitment videos in consultation with the director of marketing, the multimedia specialist, and athletics director.

• Oversee the process of submitting athletics results in MyGDS, MAC and ISL websites, and other media outlets as needed.

• Manage the school’s athletics social media channels in consultation with the digital communications team.

• Oversee and coordinate athletics events (Awards ceremonies, signing day, senior night, theme games, guest speakers, etc.). Specific responsibilities include communication, creating the slide show, securing facility spaces, gathering speeches for the event master script, creating the program, and all other logistical aspects of the event.

• Coordinate Hopper Athletic Leadership Team (HALT)

• Ability and willingness to work nights and weekends at various times throughout the year

 Additional Duties And Responsibilities

• Accomplishes all tasks as appropriate. Other duties outside this description may be assigned as necessary. 

Qualifications

Experience, Education and Licensure   

• Bachelor’s degree required.

• 1 to 3 years of sports coordination or related experience.

• Coaching and/or collegiate-level playing experience in multiple sports preferred.

• Excellent writing and editing skills.

• Experience working in an independent school/university setting, a plus.

   Skills 

• Open to constructive criticism

• Strong project management skills

• High level of integrity, creativity, and motivation; strong work ethic; attention to detail

• Ability to work independently and with a team

• Writing, marketing, communications experience, a plus.

• Experience with photography, videography, websites, social media, a plus.

• Graphic design experience, a plus.

Americans with Disability Specifications 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

To Apply 

Qualified candidates should submit a cover letter, resume, and list of three references using our online application system through ADP/Workforce Now: http://www.gds.org/Recruiting. To find out more about the school, candidates should visit our website at www.gds.org.

As an inclusive school devoted to preparing our students to live, work, and lead in an increasingly globalized and multicultural society, GDS is particularly interested in professionals with demonstrated interest and experience in working in such a school setting and is driven by the core charge of working to enhance and bring joy to every student’s individual learning experience in equitable and meaningful ways.