Posted: 14-Mar-25
Location: Austin, Texas
Type: Full Time
Categories:
Required Education:
Headwaters School, a Pre-K through grade 12 independent day school serving over 500 students across its three campuses in Austin, TX, is seeking a full-time accounting and payroll specialist for an immediate hire. This position will be 40 hours per week.
At Headwaters, our employees nurture a school culture that promotes a growth mindset, a collaborative spirit, a joyful environment, and the achievement of high expectations. Our faculty and staff ensure all members of our school community understand their role in advancing issues of justice, equity, diversity and inclusion. Headwaters School supports the professional growth of our school faculty in order to contribute to their feelings of fulfillment, to provide a model of lifelong learning for our students, and to advance the strategic goals of the school.
Our employees are responsible for bringing our Purpose statement to life: to cultivate identity formation, foster empathy, and embrace diversity to bring more peace to the world. In addition, they guide our students to live authentically, think expansively, and create bravely. We invite our students, guides, staff, parents, and trustees to be Peacemakers, Advocates, Creators, and Thinkers.
The Accounting and Payroll Specialist will report directly to the Director of Accounting. The Accounting and Payroll Specialist should be familiar with all aspects of financial management, including non-profit, partnership and corporate accounting, regulatory and financial reporting, budget and forecasts preparation, as well as payroll processing and development of internal control policies and procedures.
Job Qualifications:
- Bachelor's degree preferred, associates degree required, accounting degree preferred
- 3+ years of overall combined accounting and finance experience, nonprofit organization preferred
- Thorough knowledge of accounting principles and procedures
- Experience with financial statement preparation
- Experience with general ledger functions and the month-end/year end close process and consolidations
- Experience in preparing and review of partnership, corporate, payroll and non-profit tax filings
- Experience with non-profit, educational, and property management organizations preferred
- Familiarity with payroll procedures and wage and labor regulations
- Expertise in Quickbooks required (increased pay incentive for QB pro certified candidates)
- FASB and GAAP experience preferred
- Excellent verbal and written communication skills and demonstrated ability to communicate effectively
- Excellent attention to detail
Essential Job Duties:
- Works closely with Director of Accounting to ensure accuracy in accounting
- Reconciles financials with the Business Office
- Ensures compliance with accounting procedures
- Prepares monthly and annual financial reports and budgets
- Ensures accuracy in billing and revenue reporting
- Prepare weekly accounts payable items for review
- Prepared semi-monthly and monthly payroll for review
- Maintain employee records
- Responsible for incidental billing and accounts receivable
- Supports financial audit and 401(k) audit process, as well as 990 filing
- Other duties as assigned by the Senior Director of Finance or Director of Accounting
This is a full-time, hourly non-exempt position and compensation is $25.00-$30.00 per hour. The school offers a wide range of benefits including healthcare coverage, generous paid time off, 401(k) retirement plan, flexible hours and partial remote work opportunities, ongoing professional support and continuing education opportunities, and a unique working environment where you are able to share and receive ongoing feedback.
Interested applicants should go to the Headwaters School Employment website to apply, https://www.headwaters.org/page/about/employment or email their cover letter and resume to hr@headwaters.org.
Headwaters School welcomes applicants from all backgrounds. As a 501(c)3 non-profit school, Headwaters provides equal employment opportunities to all employees and applicants without regard to race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, genetic information or any other characteristic protected by federal, state, or local anti-discrimination law. The School’s equal employment opportunity practices extend to recruitment, hiring, selection, compensation, benefits, transfer, promotion, training, discipline, and all other terms, conditions, and privileges of employment. All Employees are responsible for complying with the School’s equal employment opportunity policy.