Posted: 22-Oct-25
Location: Stamford, Connecticut
Type: Full Time
Categories:
King School is an independent day school in Stamford, CT, educating students in PreK-Grade 12.
MISSION
King prepares students to thrive in a rapidly changing world.
Our students are immersed in an engaging and innovative curriculum anchored in an inquiry-based approach that fosters curiosity, intellectual growth, and character development.
At King, individual accomplishment complements a deep sense of belonging. We embrace diversity in all its forms, nurturing every student to learn and grow in a collaborative and supportive community.
Guided by dedicated educators and a commitment to academic excellence, King students become invested in their journey, develop a lifelong love of learning, and are well-equipped to succeed in college and beyond. They graduate with a global mindset, a strong sense of social responsibility, and the confidence to pursue lives of purpose.
Job Title: Gift Processing Manager and Development Support
Division: Development
Reports to: Director of Development
Position Summary
The Gift Processing Manager and Development Support individual will provide essential administrative support to the Director of Development and the Development Office. Primary responsibilities include administrative support, processing gifts, preparing acknowledgement letters, maintaining accurate records in Blackbaud’s Raiser’s Edge/NXT, providing reports to Development and Business Office, and serving as a liaison with the Business Office. The Gift Processing and Development Manager will also manage calendars, proofread and prepare correspondence, oversee incoming and outgoing mail for the Development Office, and provide support for fundraising and events. This position is well-suited to a detail-oriented professional with strong organizational skills and a service-oriented mindset who takes pride in accuracy and efficiency.
Essential Duties and Responsibilities
Executive and Office Support
- Provide direct administrative support to the Director of Development, including managing calendars, scheduling meetings, and tracking follow-up
- Record the Director’s donor interactions, contact reports, and action steps in Raiser’s Edge
- Proofread, edit, and format correspondence, proposals, and reports
- Coordinate travel arrangements and meeting logistics, as needed
- Track Development team schedules, PTO, birthdays, and office celebrations such as work anniversaries
- Manage office supplies, inventory, and online orders for the office and Development team members
- Manage subscriptions to services and online platforms used by the Development Office (e.g., Slack, GiveCampus, Canva, Givesmart, etc.)
- Collect, distribute, and manage incoming and outgoing mail and packages for the Development Office
Gift Processing and Donor Acknowledgement
- Accurately process all gifts, pledges, pledge payments, stock/property contributions, In-Kind donations, and matching gifts in Raiser’s Edge, Blackbaud’s donor management platform, according to established protocols
- Process all event-related gifts (galas, homecoming, golf, etc.)
- Organize and maintain all gift paperwork in an electronic filing system
- Respond to outreach and questions from companies and constituents, completing and submitting forms to administer the gifts of securities, DAFs, and matching gift processes
- Generate and distribute a daily gift log for transparency across the Development and Business Offices. Manage the development office dashboard of giving
- Prepare, personalize, and mail timely acknowledgment letters to donors
Database and Financial Administration
- Serve as the primary point of entry for constituent records, ensuring accuracy and data integrity in Raiser’s Edge/NXT
- Run on-demand queries for the office
- Track and process returned mail, updating constituent records in The Raiser’s Edge/NXT to maintain accuracy
- Organize and maintain all gift paperwork in an electronic filing system
- Support the Director of Advancement Services with data maintenance/health
- Prepare lists for Development mailings, Annual Report of Donors, and the mid-year report of donor to the Annual Fund (Printer’s Proof)
- Manage online donation processes: gift entry, form updates on our online giving platform, and Giving Day activation
- Act as the primary liaison with the Business Office for weekly, monthly, and annual reconciliations
- Reconcile monthly credit card charges, accurately coding and processing invoices promptly
- Act as a liaison with the Admissions Office and process all CORE database changes into RE/NXT records
Fundraising and Office Support
- Provide on-site support for Development events, including registration materials, check-in, and event day logistics
- Provide support for solicitation and broader Development mailings throughout the year, including printing letters, labels, and envelopes, and preparing volunteer materials
- Occasional weekend and evening duties
All other duties as assigned by the Director of Development
- Bachelor’s degree required
- 3–5 years of experience in administrative, development, fundraising, or customer service roles (preferred)
- Demonstrated experience with gift processing and donor acknowledgement
- Mastery RE/NXT with a strong commitment to data accuracy and integrity
- Competence in Microsoft Office Suite
- Comfort with financial record-keeping and reconciliation, including credit card statements as well as vendor statements
- Strong organizational and time-management skills; ability to manage multiple priorities in a fast-paced environment
- Excellent written and verbal communication skills, including careful proofreading
- Service-oriented mindset with the ability to anticipate needs and support colleagues, especially the Director of Development
- Demonstrated professionalism, discretion, and ability to handle sensitive information
- Alignment with King’s mission, virtues, and commitment to Diversity, Equity, Inclusion, and Belonging.