Career Center

Founded in 1914, Professional Children’s School (PCS) provides a rigorous academic program with flexibility and support for remarkable students in grades 6-12. Our diverse students, from multiple states and numerous countries, pursue their academic studies at PCS in addition to their external pre-professional or professional training and work obligations in the performing arts (including dance, music, and acting), the fine arts, competitive athletics, and various business pursuits. Many of the School’s alumni have gone on to successful careers as doctors, lawyers, entrepreneurs, physical therapists, teachers, writers, and producers. Additionally, many PCS alumni have attained near-legendary status as performing artists, musicians, entertainers, and athletes. Professional Children’s School is located in New York City in the Lincoln Square neighborhood near Columbus Circle and Lincoln Center.

For more information about the school, please visit www.pcs-nyc.org

About the Position

This 12-month, in-person position will support the Institutional Advancement Office and the Head of School in executing fundraising and community engagement activities. Reporting to both the Director of Community Engagement/Assistant Director of Institutional Advancement, as well as the Head of School, the Institutional Advancement Administrative Assistant should be a detail-oriented and tech-savvy team player with an interest in the arts, education, or fundraising and communications.

Responsibilities will include:

• Serve as the first point of contact for Advancement-related inquiries and correspondence
• Support Advancement and Communications with phone calls and email correspondence
• Utilize database/CRM to perform key responsibilities in constituent record maintenance, gift processing, and data and financial reporting
• Support the planning and coordination of special events including the School’s Spring Gala, alumni events, donor receptions, etc.
• Attend meetings of the Board’s Institutional Advancement Committee and take detailed minutes
• Support Alumni Engagement efforts and assist as needed
• Manage calendars for the Head of School and the Advancement office, including setting appointments and managing zoom meetings
• Track office inventory and order supplies as needed
• The Institutional Advancement Administrative Assistant will perform other duties as assigned

Candidate Qualities and Qualifications:

The following skills are required:

• High school diploma (and/or equivalent experience)
• 2 or more years of experience working in a development or administrative office (experience in an independent school or an arts organization a plus)
• Strong analytical and computer skills
• Confident learning technological systems and experience using a donor database or other CRM (Experience in Bloomerang and Zapier a plus)
• Experience interfacing with donors (and with trustees is a plus)
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office and G-Suite (Must be confident using spreadsheets and mail merge)
• Good organizational skills and strong attention to detail
• Ethical, patient, and diplomatic with the ability to maintain confidentiality

Expected Hours: Monday - Friday, 9 AM - 5 PM. Occasional nights and weekends.

Salary Range: $50,000-55,000.

Employment Category: Non-Exempt

Expected Start Date: July 10, 2023.

PCS offers a very competitive benefits package including paid vacation, personal days, sick leave, medical and dental insurance, retirement plan, etc.

Interested candidates should email a cover letter with resume to employment@pcs-nyc.org. Due to the high volume of resumes we receive, we will only contact those candidates whose skills most closely align with this position. No phone calls please.

About Professional Children's School

Professional Children’s School, founded in 1914, provides a rigorous college-preparatory program with flexibility and adaptability for professional and pre-professional students. We serve Middle and Upper School students who come from multiple states and numerous countries, and whose interests include dance, music, acting, modeling, athletics, art, and entrepreneurship. Our students are serious about their academic studies while they pursue their professions outside of school. PCS is a “bring your own device” school and we utilize technology, including a learning management system, to support our students, particularly when their professions make it impossible to attend class.

Connections working at Professional Children's School