Location: Burbank, California
Type: Full Time
Salary: $95,000 - $165,000
Exempt, FTE 1.0
Required Documents for Online Submission:
- Cover letter explaining both interest in and qualifications for the position.
- Resume or CV
- Names, e-mail addresses, and telephone numbers of at least three references. References should include at least two direct supervisors.
- Completed Application Form
Reports to: Head of School
Supervises: Senior Accountant
Purpose of the Position: Contribute to ensure the financial viability of the School by planning, developing, and controlling financial operations. Perform financial and treasure functions in accordance with administrative policies and generally accepted accounting principles. Safeguard assets by maintaining appropriate accounting records and sound internal control systems. Provide finance support to Leadership and Board of Regents. Coordinate and maintain employee payroll files.
- Responsible for the professional management of the fiscal operations of the School.
- Responsible for the collaborative development of annual budgets; research and input; budget construction and organization, approval, and tracking; variation reporting and control; preparation of budget forecasts, including but not limited to monthly, yearly, long-range planning, and projections.
- Study long-term trends in the financial operation of the school and identify through appropriate statistical analysis any aspects of the school’s finances that need consideration by the Head of School, Leadership Team, and Board of Regents to develop short- and long-range budgets and models for strategic planning and capital projects.
- Provide information about the financial status of the School, providing recommendations as to use of resources, recommendations of good business and management practices with consideration of legal requirements, providing good financial planning, budgeting, purchasing, distribution, accounting, auditing of internal funds and employee benefits.
- Develop and administer all accounting, financial, spending, and investment policies to ensure strong internal controls and effective transaction processing routines to protect the assets of the School, and result in meaningful, timely and accurate financial reporting.
- Identify and implement process efficiencies.
- Maintain accurate accounting for fund balances, including management-designated cash and investments for future capital improvements and donor-restricted investments; temporarily restricted net assets whose use by the school has been limited by donors to a specific time period or purpose; and permanently restricted net assets.
- Oversee and manage the school’s negotiation and purchase of casualty, health and liability insurance programs.
- Approves and fulfills all financial obligations of the school.
- Coordinate and supervise the annual audit, including work papers and financial statement preparation. Prepare written responses to the audit report and recommendations.
- Coordinate with Providence St. Joseph Health for the annual filing of the 990 form. Provide all necessary documents and calculations.
- Make recommendations and provide justification for setting annual tuition and fees.
- Manage, review, and audit all transactions and journals (accounts payable, accounts receivable, cash books, general ledger). Manage operational cash flow within established policies.
- Oversee accounting functions for the school: Bank statement reconciliation, Smart Tuition account, tuition account inquiries in conjunction with Smart Tuition, updates to fixed asset schedule, and analysis of general ledger accounts.
- Serves on Assets Committee of Board of Regents and delivers Finance report at all Board of Regents meetings.
- Prepare legally enforceable enrollment contracts.
- Monitor and review any delinquent accounts and supervise the vigorous enforcement of the school’s interest in collecting these accounts.
- Edit, when needed, the financial policies contained in the Employee Handbook.
- Oversee open enrollment for employee benefits.
- Oversee the preparation of payroll and tax filings, including all related reports to comply with local, state, and federal regulations.
- Supervise and monitor the personnel policies and governmental compliance requirements including knowledge of HIPAA, ADA, FLSA, and EEOC.
- Collaborates with service groups such as the Parent Board, school club moderators, and chairpersons of fundraising activities, in order to ensure the timely and efficient management of the school’s finances.
- Assists leadership, Department Chairs and Program Directors in the general understanding and development of the budgetary process used at Providence High School, and through the monthly departmental financial report, helps the Chairpersons and Directors keep aware of the status of their department's/program's income and expenses as related to their budgets.
- Performs other duties as assigned by Head of School.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skill required of employees so classified.
Work Environment: At Providence High School, equity, inclusion, and social justice are core to our mission. We are proud to be an equal opportunity workplace and embrace difference for the benefit of our students, families, faculty, and staff. Our goal is to create a diverse learning community where every employee is known, cared for, supported, and retained. As such, Providence is committed to maintaining a responsive and inclusive workplace free of discrimination, harassment, violence, and any other abusive conduct. Mindful of our mission to be expressions of God's healing love, we employ and support people of any race, ancestry or national origin, gender, gender expression, gender identity, sex, sexual orientation, marital status, age, religion, disability, veteran or military status, citizenship, or any other applicable legally protected status with all the rights and privileges generally accorded or made available to all employees of the school.
Qualifications and Minimum Requirements
- Strong background in accounting with a good vision of business management; CPA and/or MBA a plus.
- Experience in independent schools and/or non-profit sector.
- Knowledge of federal, state, and local laws regarding financial reporting for Independent Schools.
- Excellent interpersonal, written, and verbal communication skills.
- Must be self-directed and able to effectively prioritize and handle multiple tasks.
- Must be capable of developing and sustaining close, effective working relationships with other senior staff on matters of interdisciplinary and institutional concern.
- Strong technology skills, especially demonstrating excellence in Microsoft Suite (Excel especially) and Blackbaud products
- Experience with Oracle ERP is a plus
Connections working at Providence High School
About Providence High School
Providence High School is a diverse, mission-inspired community dedicated to preparing young people to thrive in a rapidly changing world. As an independent Catholic school in Burbank, California, we promote the common good and foster a culture of impact to fulfill our mission to be “steadfast in serving all, especially those who are poor and vulnerable.” Providence serves an ethnically diverse student population who live within 75 different zip codes. Providence High School enrollment for the 2021-2022 school year was 498.
Founded by the Sisters of Providence in 1955, Providence High School is the only school in the country that is part of a multi-state health care system. We are governed by an independent Board of Regents and accredited by the California Association of Independent Schools (CAIS), the Western Association of Schools and Colleges (WASC), and the Western Catholic Education Association (WCEA). Other memberships and affiliations include the National Association of Independent Schools, Independent School Management, SoCal People of Color in Independent Schools, California Teacher Development Collaborative, and Making Caring Common of the Harvard Graduate School of Education.