Career Center

At San Francisco Day School, we believe that when intellect and imagination are intertwined, students delight in the discovery of connection, in their academic and creative pursuits, in their relationships, and in all that they experience here. 

Every day we help our students emerge as flexible and resourceful learners. Because when we do, our students light up with the call and capacity to take on the complexities of their day and of a diverse world.

Our Mission

At SF Day we ignite curiosity. We cultivate a diverse, nurturing community that encourages learners to expand their perspectives and become their true selves. Students develop as compassionate, creative problem-solvers, prepared to thrive in an ever-changing world.

SF Day Fast Facts

· Independent, co-educational school

· Founded in 1981

· Serving 420 students, Kindergarten through 8th grade

· Located in the heart of SF

Summary

We are seeking an Advancement Associate to support our well-established and busy advancement department. We are looking for a team member who will be directly responsible for the comprehensive management of databases used for donor communications and gift management. This position reports to the Director of Annual Giving and Alumni/ae/x Relations and works closely with the advancement team, the business team, and school staff to ensure consistent record-keeping, information management, excellent donor relations, and stewardship. The ideal candidate is exceptionally reliable, proactive, resourceful, detail-oriented, demonstrates excellent written and interpersonal communication skills, and is committed to supporting the mission and goals of San Francisco Day School.

Are you…

• Curious and creative?

• Obsessed with beautifully accurate data?

• An effective communicator and thoughtful listener?

• An engaged and inclusive community member eager to partner with families, students, and colleagues? 

Interested in working in a fun and vibrant school community?

Yes? Then read on!

Knowledge, skills, and attitudes we are looking for:

• Bachelor’s degree preferred or commensurate experience.

• At least three years of experience in development and/or sales, preferably in annual fund or major gifts areas.

• Extensive database experience and proficiency with Blackbaud’s The Raiser’s Edge is required.  Experience with School Auction and Veracross is a plus. 

• Extensive experience and facility with Google Suite is required.

• Time-management skills, the ability to multitask under pressure, creative problem-solving skills, and strong organizational and project management skills.

• Perform all functions with a high degree of accuracy and confidentiality. 

• Excellent written and oral communication skills. 

• Listen attentively and work effectively with others to support organizational goals.

• Demonstrate a positive and productive attitude.

• Attend some in-person evenings and weekends per year to help support events. 

• Ability to work well on multiple, simultaneous projects under pressure with overlapping timelines, and has a successful track record of meeting deadlines.

• The individual should be able to shift between working independently and in collaboration with other people/teams. Communication and interpersonal skills are key. Ability to interact effectively with staff, donors, and volunteers.

Comprehensive Management of Donor Databases:

• Manage the operation, maintenance, data integrity, and accuracy for The Raiser’s Edge (RE) constituent database management system and School Auction.  

• Maintain robust and comprehensive constituent records in RE that reflect our relationship-driven approach to fundraising, track meeting and event notes, and family news. Proactively monitor philanthropic news for information on donor’s giving priorities.

• Manage the creation of donor reports. Develop additional reports and lists that are responsive to the needs of the Advancement Office. Proactively manage the reports process and prioritize and accommodate requests for data and reports. 

Manage updates to and accuracy of contact and constituent information across communications databases including iContact, Finalsite, Veracross, SchoolPass, DirectorySpot and others as needed. 

Gifts Processing and Acknowledgements:

Process all gifts from individuals, corporations, foundations, and organizations received by SF Day and Breakthrough San Francisco, an academic enrichment and college-access program hosted by SF Day. 

• Generate gift acknowledgment letters, receipts, and pledge reminders in a timely manner. 

• Manage and coordinate monthly reconciliation and annual audit requests with the Business Office.  

• Manage requests for information from donors, volunteers, and staff.  

• Coordinate production and mailing logistics of solicitations and stewardship mailings.              

Major Gifts Support & Prospect Research:

• Develop and maintain systems and procedures for effectively tracking pipeline of major gift donors, progress towards goal, and data analysis.
• Conduct prospect research and wealth screening, develop donor profiles. 
• Write quarterly donor stewardship reports for all major gift donors and grant-specific reports for donors to all funds.  

Working Conditions:

• 90% Indoors, 10% outdoors 
• Ability to move around the classroom and playground to attend to individual or small groups of students
• Occasional requirement to lift more than 30 lbs
• Stand for an extended amount of time

Expectations for SF Day Employees:

Promote positive relationships between and among all internal and external constituents of the school by maintaining the highest level of professionalism, including but not limited to those aspects detailed in the employee handbook, and acting in a manner consistent with the School’s Mission and Values.

Collaborate with colleagues inside and outside of the department to advance grade level, departmental and School goals and objectives.

Support everyday needs of the community, including student-facing responsibilities, such as safety drills and recess/lunch duties.

Commit to ongoing professional development and growth to reflect the demands of the position and the strategic priorities of the School. Our school has a generous professional development budget and we strive to model the goal of being lifelong learners.

Serve as an active participant in the school’s commitment to Diversity, Equity and Inclusion. Attend all-school, on-campus professional development seminars, participate in all-school “reads”of important literature in the field, and actively participate in modeling our mission and work in DEI.

Attend evening and weekend events as required.

Per CA statutes, all School employees should be able to pass a Federal and State background check, provide a negative TB test, and maintain professional behavior during the period of employment. The employment offer is contingent upon these requirements.

What could SF Day School offer YOU? 

• Competitive Salary

• Excellent medical, dental, and vision benefits with 100% employer-paid premiums for every employee

• Flexible Spending Account (FSA)

• Paid holidays per the employee handbook

• 403(b) retirement benefit option with a 7% employer match (after 60 days)

• Employee Assistance Program (EAP)

• Discounted gym membership and on-campus fitness class with colleagues

• Transportation and parking benefits

• Pet insurance option

Ready to Join SF Day?
San Francisco Day School is committed to equity in its pay practices. The salary range for this role is: Low: $69,069   Mid: $75,871   Cap: $88,000.  Actual salary will take into consideration a candidate’s years of experience, education, and skills. 

SF Day celebrates and welcomes faculty and staff who reflect the broad range of diversity in the Bay Area. We encourage people of color and LGBTQ+ applicants to apply. 

San Francisco Day School is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.  

To Apply
Please upload a resume and cover letter detailing your interest and strengths relevant to the position here. No phone calls please. 

About San Francisco Day School

SF Day is an independent, co-educational, K-8 school. SF Day educates, nurtures and inspires girls and boys of diverse backgrounds to achieve their highest academic and creative potential, to embrace ethical values and to become active contributors to their communities. San Francisco Day School welcomes and celebrates children, families, faculty, and staff that reflect the broad range of diversity in the Bay Area. The school values the strengths and accomplishments of the individuals who are part of the community and takes pride in and celebrates the diversity and special character of the community as a whole. Therefore, San Francisco Day School encourages people of color and LGBTQ+ applicants to apply.

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