Tampa Prep is currently seeking a detail-oriented and highly skilled Accountant to oversee the daily operations of our Business Office. The ideal candidate has a strong background in accounting and finance, a commitment to accuracy in financial reporting, and excellent communication skills to collaborate effectively with a diverse community of parents, students, colleagues, and Board Members.
Major Responsibilities
Establish, monitor, and enforce effective internal controls, especially cash management.
Prepare timely and accurate financial reports, including comparative actual and forecasted reports of operating results, cash flow, financial position, and variance explanations.
Assist the DFO in developing and maintaining accounting policies & procedures and ensure that proper internal accounting controls are in place.
Prepare and review annual audit workpapers related to the School’s annual external CPA audits
Prepare, post and reconcile all investment activity and related accounting entries, and prepare all associated spreadsheets and analysis.
Review, post and reconcile all cash, stock and in-kind gifts from Raiser’s Edge with the Advancement office.
Provide support in the hiring, training and review of Business Office staff.
Manage cash flow and forecast of revenue collection and timing of expenditures.
Prepares all bank deposits and reviews GL coding for all expenditure requests.
Manage all accounting operations including Billing, A/R and all GL functions. A/R follow-up calls as necessary.
Cross-train on finance functions including student billing, accounts receivable, and payroll.
Function as the data source for the School DFO in response to requests for financial information by Board Committees.
Assist with the preparation of the annual budget.
Prepare month end closing journal entries and reconciliations.
Prepare all periodic surveys and compliance reports for various school industry organizations (NAIS, INDEX, Commonfund, NBOA, etc.)
Meet regular and timely attendance requirements, including occasional evening, weekend, and other required events
Additional duties as assigned by the DFO and/or Head of School.
Competencies
Ability to Learn and Teach others established procedures - Recognizes the importance of learning and motivates others by own enthusiasm. Is able to learn and reproduce the current processes and recommend best practices to streamline them.
Time Management Skills - Manages many tasks and projects simultaneously while adhering to deadlines and promises. Maintains work/life balance without compromising expectations of others. Respected for ability to “find” or “make” time to get things done.
Organizational Skills - Creates action plans to meet divisional goals and objectives. Conducts periodic reviews of progress and measures against goals. Establishes broad policies for the office to ensure success.
Communications Skills - Effectively communicates accounting, financial and service issues that are complex in nature. Maintains open communications channels with peers, administrators, and customers at the School.
Written Communication Skills - Effectively communicates broad and very complex business issues.
Problem Solving Skills - Considers a broad range of internal and external factors when solving problems. Grasps complexities and perceives relationships among different problems or issues.
Physical Demands
Mobility sufficient to move about the campus, to include climbing stairs
Sight and hearing adequate to perform the duties of the job, ability to communicate clearly
Ability to lift and carry up to 20 pounds on an infrequent basis
Required Education and Experience
BA/BS or equivalent in accounting.
Minimum of 5-7 years’ experience in accounting.
Strong proficiency with Excel, Office and other computerized accounting systems is required.
Preferred Education and Experience
Experience in an independent school or higher education setting.
Tampa Preparatory School is the premier private school in the Tampa Bay area for students in grades 6 – 12. Tampa Prep’s focus on what’s best for students means we pay attention to adolescent development. We incorporate the latest research and data on teenage brain function, retention and development into our programs. Our rich academic tradition, along with a commitment to arts, athletics and a focus on producing well-rounded citizens, has made Tampa Prep one of the best schools in Tampa for 40 years. Our educational philosophy instills values of fairness, decency, honor, diligence and academic curiosity. The School stresses the development of self-confidence, a sense of worth and the importance of having fun in the pursuit of one’s goals.
Tampa Prep is an inclusive and open-minded environment that does not discriminate according to race, color, national origin, religion, gender, sexual orientation, gender identity or matters of individual choice. Tampa Prep does not engage in personnel practices prohibited by Federal law. This policy extends to all activities and aspects of the school and specifically to the practices of faculty and staff hiring and management, in student admissions, student evaluation, discipline and student life.