Details
Posted: 27-Jun-22
Location: Los Angeles, California
Type: Full Time
Categories:
Other
OUR MISSION
Our School, founded on Jewish values, is about who our children can become and how they can help others become who they might be. Because the world our children will create tomorrow is born in the School we build today, our mission is to educate our children so they can surpass us.
POSITION OVERVIEW
The Events Manager is part of the Milken External Relations team, managing events from inception to completion for all departments, including Admission, Development, Alumni Relations and academic centered events. The Events Manager plans a range of community wide events throughout the year; size and scope of events could range from 50 attendees up to 500+ attendees. The Events Manager works both with internal and external clients and is tasked with representing Milken positively and providing excellent customer service - doing things the Milken Way. The Events Manager reports to the Director of Communications and Public Relations and works closely with the Director of Operations and Campus Safety, and the facilities management, security and transportation teams.
RESPONSIBILITIES
Event Planning
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Research, strategize, develop, produce and deliver events from proposal through execution.
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Supervise logistics for all events from calendaring and location determination to planning and execution. Coordinate details of events. Interact with the facilities team, various departments on campus, caterers, security, etc.
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Manage vendor team and work with the operations staff responsible for event coordination activities.
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Source, recruit, negotiate and maintain external and internal vendor/team relationships. Calculate and manage budgets, negotiate with vendors, and adjust when necessary.
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Provide pre- and post-event analysis, budget recaps, and participant feedback and incorporate learning into future plans.
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Responsible for event preparation and logistics that may include event set-up and trouble-shooting with vendors and staff. Flexible with unexpected changes, modifications, etc.
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Manage operational and administrative functions to ensure specific events and projects are delivered efficiently and professionally.
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Determine, along with staff/faculty, event décor.
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Plan menus, order food, and hire vendors and/or caterers.
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Work with Operations to develop inventory system and organizes storage for all on-campus items (chairs, tables, vases, etc.)
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Ensure kashrut policy (dietary policy) is maintained at all Milken events, with guidance from Rabbinic Head as needed.
Budget Management & Reconciliation
Event Management System (Dude)/School Calendaring (myMilken)
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Enter all event details into event management system (Dude) and works with Campus Calendar Manager on updating school calendar (myMilken).
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Attend weekly calendar meetings with all relevant departments.
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Book rooms for events, identify scheduling conflicts and work with event holders to solve double booking issues and plan ahead if spaces are not available on desired dates.
Special Projects
QUALIFICATIONS
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Commitment to Milken’s mission.
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Superior communication and interpersonal skills.
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Bachelor’s degree.
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3-5 years experience in events management.
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Entrepreneurial and collaborative approach.
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A team player who is flexible, highly detail oriented, able to multi-task easily, and has impeccable follow-through on projects.