Career Center

The Hun School of Princeton seeks an organized and creative professional as its next Middle School Administrative Assistant. This full-time position working 12-months per year provides support for the daily office operations of a thriving middle school.

Responsibilities include:

Administrative:

• Assist the Middle School Administration with the administrative needs and daily operations that accompany the responsibilities of the Middle School Head and Assistant Head positions, including but not limited to:
  • Management of schedules for the middle school head and assistant head; 
  • Facilitation of student, faculty, and parent relations in the middle school office including attending to phones, office visitors, workflow, and follow-up;
  • Drafting correspondence, including preparing and posting the monthly internal bulletin.
• Maintain multiple databases, including Veracross and Canvas;
• Prepare and maintain confidential reports, student information, records, and files;
• Create a master schedule in cooperation with Registrar;
• Coordinate beginning of year registration logistics;
• Assist with logistics for standardized testing and semester exams;
• Assisting with organization, support, and implementation of middle school events.

Students:

• Help monitor students before, during, and after school, in hallways, in classrooms, etc.;
• Maintain student attendance, advisor slips records.

MS Faculty:

• Maintain faculty attendance records and coordinate substitute coverage for absent faculty (occasionally includes nights and/or weekends).

Competency requirements:

• Positive, optimistic, and supportive attitude;
• Must possess good judgment, tact, sensitivity, and discretion in the handling of confidential information, materials, and situations;
• Plan and complete job duties with minimal supervisory direction, including utilization of appropriate judgment;
• Must be detailed oriented as well as prompt, thorough, and accurate in maintaining details;
• Strong technical capacity - computer skills required with Microsoft Office Suite programs as well as, data entry and database management experience, Veracross, Google Apps, Canvas, etc.;
• Ability to multitask;
• Demonstrated communication, organization, and management skills;
• Proficiency in clear, concise communication;
• Ability to work collaboratively and effectively with students, parents, faculty, and staff;
• Perform tasks which are supportive in nature to the essential functions of the job, which may be altered or redesigned as necessary.

Qualifications: 

• An Associate’s or Bachelor’s degree in any field preferred: 
• Five years of experience with similar responsibilities to those listed in this position;
• Previous work as an office assistant in an academic institution or a similar role that requires organizational and interpersonal skills;
• A commitment to a diverse and inclusive community;
• Understanding and love for working with young adolescent children (ages 10 to 14 years old, grades, 6-8);
• Personal qualities must include empathy, flexibility, resilience, approachability, and kindness;
• A passion for working in an innovative, experiential, and student-centered environment;
• Communicate with kindness and collegiality;
• Capacity to periodically work beyond and outside the typical workday;
• Required passage of State of New Jersey Criminal Background check.