Overview of the Position

The Bookkeeper is responsible for maintaining the School’s financial records, which includes recording financial transactions, reconciling accounts, and preparing financial reports. The Accounting Manager reports directly to the Director of Finance and Operations.  

Essential Functions 

General Accounting:

• Maintaining books of account (including but not limited to processing bills, preparing checks, gathering receipts, coding and posting invoices, preparing and recording deposits, journal entries, reconciliations)
• Reviewing all expense reports for accuracy and proper expense disclosure classification and reporting any variances to the Director of Finance and Operations.
• Reconcile monthly credit card statement and assure all receipts have been received.
• Completing monthly reconciliation for all bank accounts
• Prepares monthly, quarterly and/or annual balance sheet schedules and account analyses.  Research and resolve accounting discrepancies. Prepare adjusting and correcting journal entries as needed.
• Maintains Fixed Asset Ledgers, capitalizing acquisitions, recording depreciation and disposals. Prepares fixed asset reports and posts entries to the general ledger.

Student Enrollment, Billing and Accounts Receivable:

• Completing all student billing functions (tuition, summer programs, and fees for other services)
• Updating revenue and financial assistance accounts monthly
• Reviewing accounts receivable, updating payment schedules in Financial Edge, Excel and FACTS, and following up on past due accounts
• Responsible for issuing all enrollment agreements via Veracross
• Liaising with Director of Admissions & Marketing on student enrollment changes

Payroll and Benefits Administration:

• Responsible for payroll function.  Includes preparing and processing semi-monthly payroll and updating payroll audit schedules (salaries, taxes and benefits)
• Ensure all payroll deductions are correct and benefit deductions reconcile with annual elections
• In partnership with the Director of Finance and Operations, onboard all new hires and process terminations

Coordinating with the Advancement Office:

• Liaising and reconciling with Advancement & Admissions Associate on donations, fundraising and grants
• Assure all donations are recorded according to donor restrictions

General:

• Assists in the design and/or implementation of Business Office projects
• Maintains the confidentiality of sensitive financial and other data

Audit and Tax Reporting:

• Prepare schedules and provide documentation as needed for the annual audit
• Assist with the completion of the Form 990 organizer
• Prepare annual property tax returns
• Responsible for collection of W9 forms for all vendors
• Prepares annual 1099 filing

Qualifications

Required:

• Bachelor’s degree in finance, accounting or related field
• Minimum 5 years relevant experience
• Knowledge of GAAP

Preferred:

• Experience in education or non profit accounting

Physical and Psychological Demands

Must be:

• Physically and mentally capable of performing multiple tasks simultaneously and be capable of consistently functioning well in a fast-paced environment
• Able to support and speak passionately about the school’s mission
• Capable of using a visual display terminal with keyboard
• Able to give and take criticism and direction well.
• Must enjoy working collegially and congenially with faculty/staff, parents and children in a school that highly values community.

Must exhibit the following qualities to be a successful team player:

• Trustworthiness and the ability to trust other team members and supervisor
• Ability to communicate in a timely and professional manner to address conflicts
• Strong evidence of commitment to and support for the HOS, administrative team and the school
• Strong evidence of ownership and accountability for work
• Consistent and superior attention to detail and results.

CATEGORY:  Full-year; Part-time; Non-exempt position

Pay Range

This is a part-time .50 FTE position.  Salary range is between $45 and $55 per hour, depending on experience.

The School

Located fifteen minutes north of the Golden Gate Bridge in Mill Valley, Mount Tamalpais School (MTS) is a K-8 co-educational independent day school serving ~270 students. 

At MTS, we envision a world in which Education Inspires Action. We get closer to our vision by creating the conditions in which Learning is Revered, and Education is Joyful. With open arms, hearts, and minds, we:

• Lead With Kindness

• Honor Childhood

• Practice Active Inclusion

• Celebrate The Journey

• Ask, “What’s Possible?”

MTS students, well prepared for their future while remaining young at heart, bring a multitude of diverse and unique backgrounds to our community. They are motivated learners who love engaging in learning.

MTS Professional Community members are passionate about both what they teach and who they teach. Our departmentalized program allows all teachers to share their passion while focusing on their professional growth. Regardless of department, MTS educators are dedicated to the social-emotional development and wellbeing of our students. Likewise, all adults on campus share a continual commitment to creating a diverse, equitable, and inclusive school community.

Our Equal Opportunity Employment Policy 

As an academic institution, the School strives to provide equal opportunity for all employees and applicants without regard to race, color, age, religious creed, national origin, ancestry, sex (including pregnancy, childbirth, related medical conditions, and breastfeeding), reproductive health decision-making, genetic information, physical or mental disability, medical condition, sexual orientation, gender, gender identity, gender expression, marital status, military or veteran status, citizenship status, or any other basis protected by federal, state or local law. The School prohibits discrimination or harassment based on these classifications. Discrimination and harassment based on a perception that anyone is in any of these protected classifications, or is associated with a person who has or is perceived as being in any of these protected classifications, are also prohibited. This policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits and other stated conditions of employment.

About Mount Tamalpais School

Mount Tamalpais School, 100 Harvard Ave, Mill Valley, CA 94941 (Telephone 415-383-9434), is a coeducational day school enrolling children in Kindergarten through Grade 8. The suburban community of Mill Valley is 12 miles north of San Francisco in Marin County. Students have access to the museums, theater, opera, symphony, and ballet of the city, and visit the Pacific Ocean and Mount Tamalpais for hiking and nature study. Private bus service is available between the school and local communities; public bus stops are within walking distance of the campus. Mount Tamalpais School is dedicated to the active pursuit of knowledge and to integrity, community service and fairness. We want our students to embrace diversity, honoring the value of each individual's strengths, choices, feelings and ideas. We strive to celebrate the human spirit by being responsible members of our families, our school community, and our world. We are committed to a strong, interactive and multidisciplinary curriculum, designed to challenge and enlighten, and to faculty who serve as guides and role models for our students.

Connections working at Mount Tamalpais School