The Student Billing Specialist (SBS) is the initial point-of-contact for all Tuition Billing and Payment inquiries from families and students. SBS updates and administers student and family accounts, ensuring all information is accurate and up-to-date. SBS collects payments and notifies families if payments are overdue.

Key Responsibilities

• Review school enrollment agreements for completeness
• Setup new students and families in Blackbaud Tuition Management system
• Prepare and mail statements when requested
• Set up Tuition Management accounts and post payments as received
• Set up special billing and payroll deductions for Faculty/Staff
• Coordinate with outside agencies offering financial scholarships/support for our students
• Run monthly reports and assist Controller with balancing to general ledger and month-end close
• Record charges and credits for services to student accounts in accordance with signed contracts and billing sheets
• Maintain supporting documentation for all charges and credits
• Prepare A/R aging reports at month-end for review with Controller/DFO
• Review and prepare student accounts for write off/collections
• Follow up with telephone calls to families who are >30 days late with payments
• Maintain enrollment spreadsheet for new & returning students
• Maintain prorated cost for tuition and supervision
• Process accounts for write off and collection
• Maintain account status with all collection accounts via Lawyer and attend court hearings
• Produce employee tuition contracts, payroll deduction and maintain tuition remission eligibility
• Process financial documents for parents to report students attending Barrie and flex spending
• Order supplies and set up and promote Tuition Refund Plan with Dewar/Parents

Other Duties

• Assist Controller with tuition reconciliation and month-end close
• Assist in preparation for annual and year-end audits
• Business Office Liaison with the Admissions Department
• Member of the Financial Aid Committee
• Other duties as assigned

Qualifications

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• Minimum of 3-5 years of experience in billing, accounts receivable, or a related financial role, preferably in an educational setting.
• Strong understanding of student information systems, billing software, and financial regulations.
• Excellent communication and interpersonal skills, with a customer service orientation.
• Ability to analyze financial data, generate reports, and provide recommendations.
• High level of accuracy, attention to detail, and problem-solving skills.
• Familiarity with US Generally Accepted Accounting Principles (US GAAP)
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with financial aid processes, student account management, or Blackbaud Tuition Management is a plus.

Work Environment

• Office-based role with occasional interaction with students, parents, and staff.
• A fast-paced environment requiring multitasking and attention to detail.
• Some evenings or weekends may be required during peak billing periods.
• Compensation and benefits are competitive, with an anticipated annual salary range of $55,000 to $ 65,000
• We are an equal opportunity employer and encourage applications from individuals of all backgrounds.

About Barrie School

Established in 1932 as the first racially integrated educational institution in the region, Barrie School is a progressive independent school that inspires excellence, intrinsic motivation, and responsibility through innovation in learning. The school serves to empower our students to expand their intellectual abilities, develop their creative talents, and discover their passions to make a positive impact in a rapidly changing world. Serving a diverse and inclusive student body, our intentional educational throughline—from Montessori (3 months to Grade 5) to Project-Based Learning (Grades 6 to 12)—cultivates learning that lasts. Our challenging educational experiences unlock intrinsic motivation and innovation in students, faculty, and staff. Above all, our community fosters a deep sense of belonging by honoring student voice and responsibility. Located close to D.C., Barrie School provides an extraordinary learning environment integrating local, national, and global educational opportunities. Our verdant, 45-acre campus of open fields, streams, ponds, and forests provides space for learning and play. Barrie encourages students to develop their own interests and unique talents t...hrough hands-on, experiential learning that promotes 21st-century outcomes, including: Analytical and creative thinking and problem-solving Complex written and oral communication Leadership and teamwork Digital and quantitative literacy Global perspectives Adaptability, initiative, and risk-taking Integrity and ethical decision-making Barrie is also home to the Barrie Institute for Advanced Montessori Studies—one of the largest school-based teacher education programs in the country—and Barrie Camp, a Washington, D.C.-area tradition since the 1950s.

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Connections working at Barrie School