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Detroit Country Day School
Beverly Hills, Michigan
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Dobbs Ferry, New York
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Coordinator of Executive Operations, Head of School's Office
Detroit Country Day School
Details
Posted: 20-Jan-26
Location: Beverly Hills, Michigan
Type: Full Time
Salary: Commensurate with experience
Categories:
Business Management
Other
Required Education:
2 Year Degree
Detroit Country Day School is a private, independent, co-educational, non-denominational, preschool through grade 12, college preparatory school focused on a well-rounded liberal arts education. Emphasis on academics, arts, athletics, and character development is prevalent across the curriculum. DCDS believes diversity, equity, and inclusion are educational imperatives for the intellectual, social, and moral growth of every child. We honor the dignity of every human being and value differences that exist and are expressed throughout our vibrant school.
Position Summary
The Coordinator of Executive Operations plays a key role in supporting the Head of School’s office. This visible and trusted position delivers comprehensive administrative support to the Head of School, Assistant Head of School, and Chief Financial & Operations Officer.
The Coordinator of Executive Operations is the vital link connecting school leadership, faculty, staff, parents, and the wider community. With a keen eye for detail and a proactive spirit, this role champions seamless communication, strategic scheduling, and reliable execution of every initiative. Success in this position requires outstanding organization, sound judgment, and the initiative to stay ahead in a dynamic, ever-evolving PK–12 school setting.
The ideal candidate has experience supporting senior leadership, demonstrates professionalism, and excels in organizational and communication skills. This position manages sensitive information, balances competing demands, and ensures the Head of School, Assistant Head of School, and CFOO are well-prepared to focus on strategic priorities.
This full-time role requires occasional evening and weekend availability, along with flexibility to adjust to changing schedules and priorities.
Essential Responsibilities
- Provide comprehensive administrative support to the Head of School, including calendar management, meeting coordination, and ensuring alignment with the master school calendar.
- Support the Assistant Head of School and Chief Financial & Operations Officer with special projects and strategic initiatives.
- Coordinate meetings, school events, and leadership engagements, ensuring thorough preparation, logistics, and follow-up.
- Draft, edit, and manage communications on behalf of the Head of School, including sensitive correspondence related to recognition, appreciation, and stakeholder engagement.
- Serve as the primary point of contact for the office, greeting and assisting visitors, parents, faculty, staff, and students with professionalism, warmth, and discretion.
- Manage incoming inquiries, including phone calls, emails, and in-person requests, ensuring timely and appropriate responses or redirection.
- Maintain a welcoming and organized front office environment that reflects the school’s values and mission.
- Coordinate scheduling requests and appointments, ensuring seamless communication between leadership and all stakeholders.
- Prepare, organize, and distribute materials for Board of Trustees meetings and support related events.
- Handle sensitive information with discretion and confidentiality.
- Oversee the school’s calendars and relevant sub-calendars, including annual input and regular updates.
- Act as a Designated School Official (DSO) for SEVIS, supporting the school’s compliance with federal regulations for international students.
- Perform other related duties as assigned by the Head of School, Assistant Head of School, or Chief Financial & Operations Officer.
Qualifications
- Associate’s degree is required; a Bachelor's degree is strongly preferred
- 5+ years of experience providing administrative or executive support; school experience is a plus
- Excellent verbal and written communication skills
- Strong organizational skills with attention to detail and ability to multitask
- Possesses time management skills with the ability to meet deadlines
- Proficient in Microsoft Office, Google Workspace, or similar software with the ability to learn new or updated software
- Ability to work independently or as part of a team
- Professional demeanor and commitment to student-focused service
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
Work Environment
- Normal Office environment
Applying for the position
Interested candidates should submit letter of interest, resume and references online at https://www.dcds.edu/about/careers
About Detroit Country Day School
Founded in 1914, Detroit Country Day School is a top-tier, nationally ranked co-educational independent school for students in grades PreK3-12. The School offers an exemplary education rooted in academic rigor and a commitment to the full development of each student’s potential. The School develops citizens and leaders of the world in a culturally diverse environment of academic rigor, competitive athletics, and artistic expression, built on a foundation of service and character.
For the 2025-2026 school year, the student community of 1,523 includes 388 students in the Lower School in grades PreK3-grade 3; 535 students in the Middle School in grades 4-8 and 600 students in the Upper School in grades 9-12. The School has an extremely diverse student population, of which over 40% identify as students of color. In all three divisions, Detroit Country Day School is known for its strong academics and the opportunities available to students in outstanding offerings in athletics, dance, instrumental and vocal music, drama, and the visual arts. Students achieve regional, state, and national recognition for their accomplishments in academics, the arts, and athletics, as well as their par...ticipation in community service. The School has approximately 300 full-time employees. Seventy percent of faculty members have earned advanced degrees.
Detroit Country Day School’s facilities are situated in two locations approximately three miles apart and less than one half hour from the center of Detroit. The Upper School (9-12) and Middle School (4-8) share adjoining campuses in Beverly Hills, where the administrative offices, facility services, safety and security services, and the main arts and athletics facilities are located. The Lower School (PreK-3) is located nearby in neighboring Bloomfield Hills. Both Beverly Hills and Bloomfield Hills are in Oakland County, which has the highest per capita income of any county in the state of Michigan and is one of the most affluent counties in the United States.
The Detroit Country Day Upper School offers a strong and varied program that provides numerous opportunities for students to demonstrate their individual strengths and develop their potential. The rigorous college-preparatory program, which includes Honors and Advanced Placement courses in each discipline in addition to a diverse selection of electives, prepares students for college and beyond. In addition to a series of honors and Advanced Placement courses, students at Detroit Country Day Upper School may pursue an International Baccalaureate Diploma.
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https://careers.nais.org/jobs/21986830/coordinator-of-executive-operations-head-of-school-s-office
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