The Hill School Mission: The Hill School prepares young people from across the country and around the world for college, careers, and life. Within a family school environment and a rigorous liberal arts curriculum, we challenge our young people to work hard; think and reason; be fulfilled; serve the common good; and be prepared to lead as citizens of the world, uniquely guided by our motto, "Whatsoever Things Are True."

Position Summary

The Registrar and Data Manager oversees the maintenance and integrity of student academic records for both current and former students. Working in close partnership with the Director of Studies, this position plays a key role in building academic schedules, supporting the day-to-day operations of the Academic Office, and managing data workflows that intersect with other departments across campus. The Registrar and Data Manager must bring strong technical skills, an eye for detail, and a collaborative spirit to this multifaceted role.

Responsibilities

Institutional Data Responsibilities

This position is responsible for maintaining both personal and academic records for all students, in both digital and paper formats. This includes collecting, analyzing, and managing information such as transfer transcripts, demographic details, and family data. Using The Hill School's student information system, the Registrar and Data Manager ensures the accuracy and consistency of academic data, including grades, comments, and course information. The Registrar and Data Manager also plays a key role in designing and assembling dashboard metrics used in schoolwide reporting, including those prepared for the Board of Trustees.

Academic Office Operations

The Registrar and Data Manager works closely with the Director of Studies and other colleagues to support the smooth functioning of the Academic Office. This includes helping to prepare the academic schedule and proactively identifying and resolving operational issues throughout the school year. In collaboration with the College Counseling and Business Offices, this position manages transcript audits and data cross-checks to ensure the accuracy of verifications and certifications. The successful candidate is also responsible for configuring and maintaining academic settings within the school's systems-such as class creation, student enrollment and tracking, and academic progress monitoring. In support of internal planning, analysis, and recognition efforts, the Registrar and Data Manager generates detailed data reports, academic award listings, and institutional research documents for use across departments.

Academic Documents Processing

The Registrar and Data Manager serves as the primary liaison for academic transcript fulfillment, working with the College Counseling Office to meet the needs of current students, alumni, and outside institutions. This role also coordinates with the NCAA to submit course materials and oversee the progress of eligibility certifications. Additional responsibilities include ordering, printing, organizing and replacing of diplomas; processing student record verifications; and assisting with commencement preparations. In collaboration with the ITS department, this position also supports the onboarding of new student and faculty data and helps coordinate campus-wide data import/export projects involving multiple departments. This position may also include other duties as assigned to support the broader needs of the institution.

Qualifications

• Regular hours are Monday through Friday, 7:55 a.m. to 4:30 p.m.
• Occasional weekend and holiday work required, depending on the school calendar (e.g., Memorial Day, Labor Day).
• Close collaboration expected with the Academic Dean, Director of Studies, Academic Office Coordinator, and colleagues in ITS, College Counseling, Admission, Advancement, and the Business Office.
• Bachelor's degree required.
• Strong written and verbal communication skills.
• Excellent organizational and problem-solving abilities.
• Technological proficiency required; preferred experience with MySQL, Excel, Word, Outlook, SharePoint, OneDrive, PowerPoint, and relational databases.
• Adaptability and a willingness to pitch in where needed in a dynamic school environment.
• Attention to detail and discretion in handling sensitive information.

Attitude and Demeanor

• Publicly support the mission and vision of The Hill School in a positive and professional manner.
• Work as a dynamic team member in a professional collaborative environment.
• Energetic and organized enough to thrive in an extremely fast-paced environment while collaborating with a growing team to produce great work.
• Ability to wear many hats, learn new things every day, and have the ability to switch from a variety of roles with ease and excitement.
• Communicate effectively with warmth, sensitivity, humor, and understanding as they deal with administrative colleagues, teachers, students, alumni, parents, faculty, staff, and program associates.
• Possess a "service attitude" - willingness to be flexible to meet the needs of the department and school.

About The Hill School

Since its founding in 1851 and for 168 years, The Hill School has provided a traditional liberal arts education to its students. Although The Hill’s curriculum continues to evolve, we have never strayed very far from a proven, rigorous blend of humanities, classics and modern languages, social sciences, mathematics, science, and the arts. For our students, we have prioritized broad knowledge in our steadfast belief that this comprehensive foundation best prepares students for “college, careers, and life.” The Hill School also has begun implementing an ambitious STEM curriculum, which includes one of the most extensive secondary school engineering programs in the nation. We have bolstered our fine arts programs with courses in digital media, video production, design technology, rapid prototyping and fabrication, and design thinking. And, we are offering pre-professional, co-curricular programs in business and entrepreneurship. Over the coming years, we will continue to affirm what we already do very well while honing curricular and co-curricular programs such as leadership training, service learning, experiential education, and interdisciplinary studies. We will find improve...d ways to teach all Hill students 21st century skills such as critical thinking and problem solving, collaboration and leading, agility and adaptability, initiative and entrepreneurship, effective oral and written communication, accessing and analyzing data, and curiosity and imagination. We are working with our Faculty and Staff to become both the most traditional and the most innovative boarding school in the country, simultaneously. The Hill was founded as The Family Boarding School and when you visit campus, you might note that we are still a bit traditional, despite our emphasis on innovation! We follow a dress code, our students regularly sit down with faculty members for family-style meals, we gather twice a week at Chapel for thoughtful reflection; many of our students study Latin and Greek; and we pride ourselves on a student-written Honor Code and demanding code of conduct. We enjoy historic and blossoming traditions such as 130-year-old athletics rivalries, revered a cappella vocal groups, school-wide service projects, community team-building events, small group meetings with caring faculty advisers, and a very special jump in the Dell pond after graduation! Over the next three to five years, the Hill School is set to achieve several accomplishments sure to leave their mark on the School’s history. The School’s Advancement Office is a 25 person-strong organization driven to achieve the goals set forth in the current “Strength of All” capital campaign which is entering its fourth year of the five- to seven-year campaign. The capital campaign will fund many efforts, including a significant increase in our financial aid and faculty compensation endowment. In 2018-2019, we expanded the seating capacity of our historic dining hall and completely renovated our food service and preparation areas used by our food service contractor, Sodexo. In 2019-2020, the School will construct the Quadrivium Center (a STEM facility) where our science, engineering, computer science and mathematics classes will be housed. The School has developed property adjacent to our main campus by recently erecting beautiful new homes for our faculty in our East Faculty Village. This Faculty Housing expansion is likely to continue with additional property available for housing construction to ensure The Hill School offers the very best of this important housing benefit to our residential faculty. One of our most ambitious goals is to be a driving force in the economic revitalization of Pottstown and our immediate neighborhood and through our Hobart’s Run Community Development program and participation in Pottstown CARES, we are finding traction in ways both small and large.

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