Posted: 14-Jul-25
Location: Princeton, New Jersey
Type: Full Time
Salary: $70,000-$80,000
Categories:
The Hun School of Princeton seeks a detail-oriented, tech-savvy, and analytical Enrollment Systems and Operations Manager to support all aspects of the admissions process through effective systems oversight, data analytics, and operational coordination. This is a full-time, 12-month position reporting to the Director of Enrollment Management.
The Enrollment Systems and Operations Manager ensures efficient operations through effective systems management, accurate data tracking, and streamlined workflows. Taking a strategic approach to data and systems to enhance internal processes and support a consistent, well-communicated experience for prospective families. With a focus on building structure, identifying patterns, refining tools, and applying data insights, they contribute meaningfully to both daily operations and long-term planning.
Responsibilities and Essential Functions
Enrollment CRM Administration, and Data Operations:
- Act as the strategic lead and primary administrator for Veracross (CRM) and Clarity (financial aid platform)—customizing, maintaining, and advancing all system workflows across inquiry, application, financial aid, and enrollment;
- Ensure accurate and consistent data management, oversight of daily data syncing, deduplication, list generation, and report production;
- Analyze application and enrollment data trends to support strategic planning and financial aid forecasting;
- Maintain and leverage historical enrollment and aid data to generate year-over-year comparisons, institutional reporting, and long-range projections;
- Build, maintain, and enhance automated communication workflows within Veracross, ensuring timely and professional outreach at every stage of the admission process;
- Develop and maintain internal documentation, and train admission team members on system use, data standards, and operational best practices;
- Coordinate annual system rollovers and the setup of new application cycles in collaboration with cross-functional departments (IT, Business Office, MarCom, and Advancement).
Operational Coordination and Process Optimization:
- Coordinate the intake, processing, and completion tracking of application and financial aid materials across all entry points;
- Oversee and facilitate the online enrollment process and serve as the point person for families to ensure a seamless experience;
- Maintain digital student records and checklists with a focus on accuracy, consistency, and timely updates;
- Lead ongoing enhancements to daily workflows, the admissions communication calendar, and the enrollment timeline to streamline operations and improve clarity;
- Track and reconcile the admissions budget, including vendor relationships, invoice documentation, and expense reporting;
- Execute all bulk mailings and ensure adequate inventory of printed materials and promotional items;
- Support travel planning by analyzing territory data, assembling market-specific materials, organizing logistics, and compiling post-travel insights for future strategy;
- Collaborate with the IT/Data Systems Manager to ensure data integrity for constituent data syncing between Veracross and institutional platforms such as Finalsite and Canvas;
- Partner with the Marketing and Communications team to align communication calendars and coordinate data syncing in support of lead generation and lead nurturing;
- Conduct regular system use audits to ensure Veracross, Clarity, and related platforms are being used as efficiently, effectively, and to their fullest extent.
Committee and Application Support:
- Assist with preparation and setup for admission committee reviews, including applicant file organization and decision documentation;
- Conduct student interviews and participate in application evaluations as needed;
- Maintain confidentiality, accuracy, and efficiency across all applicant records and outcomes.
Event and Visit Logistics:
- Manage event setup in Veracross, including registration, nametag production, communication timelines, and data capture;
- Coordinate logistical planning and execution for admission events—including open houses, webinars, visit days, and yield programming—with a focus on data accuracy and family experience;
- Partner with the Visit Coordinator to ensure accurate campus visit tracking, confirmation messaging, and post-visit communication follow-up.
- Bachelor’s degree with 3+ years of relevant experience in data systems, operations, enrollment, or school administration preferred;
- Demonstrated proficiency with Veracross (or comparable CRM systems), including managing workflows, forms, communications, and data reporting;
- Strong analytical mindset with experience interpreting data to inform decision-making and improve systems;
- Exceptional organizational skills with a meticulous attention to detail and an ability to manage multiple priorities with accuracy and poise;
- Excellent interpersonal skills, including the ability to collaborate effectively with colleagues across departments, communicate clearly with families, and contribute positively to team culture;
- Effective communicator with polished written and verbal communication skills.
- Capacity to work beyond and outside the typical workday, including occasional evenings or weekends for events or project deadlines;
- Commitment to discretion, confidentiality, and professional integrity in handling sensitive data and communications;
- A flexible and solutions-oriented mindset, with the ability to work independently or as part of a team;
- Experience navigating and supporting diverse socioeconomic, ethnic, and cultural communities;
- A dependable, proactive contributor who brings clarity, consistency, and innovation to operational processes;
Salary Range: $70,000 to $80,000 per year.
Eligible employees receive a robust benefits package that includes health, dental, vision, and prescription insurance coverage, retirement plan options with a school matching program, life and disability insurance, opportunities for professional development, and a variety of other valuable programs and benefits designed to enhance employee well-being.
The Hun School of Princeton is an E-Verify employer. Information regarding E-Verify can be found here: E-Verify.gov.
To apply: The Hun School of Princeton Employment Application
ABOUT THE HUN SCHOOL
The Hun School of Princeton is a co-educational, private day and boarding school in Princeton, New Jersey. Individual attention and strong student-faculty relationships are the hallmarks of the School. On the 50-acre campus between Philadelphia and New York City, student-centered, hands-on learning prepares students for the global community in which they will live and work. The Hun School is comprised of nearly 700 students in its Middle School, Upper School, and Postgraduate Program. Our campus is home to students from twenty-two countries and fifteen states.
Our campus is located in historic Princeton, New Jersey, a short train ride away from both New York City (50 miles) and Philadelphia (45 miles). Home to Princeton University, The Institute for Advanced Study, Princeton Theological Seminary, and an array of cultural centers and organizations, Princeton is regarded as one of the most academically-minded communities in the world. Often named one of the country's best places to live, Princeton is a friendly, multicultural community surrounded by mountains, parks, and lakes. There are award-winning museums and theatres, celebrated public and private schools, destination restaurants and hotels, and a robust calendar of community events to enjoy.