Germantown Academy

We inspire students to be: Independent in Thought • Confident in Expression •

Compassionate in Spirit • Collaborative in Action • Honorable in Deed

Position Title: Assistant Director of Admission – Lower School

Germantown Academy is an independent, coeducational, college preparatory day school located on a beautiful 126-acre campus in the Fort Washington suburbs near Philadelphia, Pennsylvania. The school serves more than 1,200 students in grades PK-12. Founded in 1759, GA is America’s oldest non-sectarian day school with rich traditions and a strong commitment to ongoing innovation of curricular and pedagogical practices.

Germantown Academy is committed to the work of equity and inclusion and believes that equal opportunity in all aspects of employment supports the mission of the school and the successful attainment of our strategic objectives. Candidates must exhibit an appreciation of, a sensitivity to, and a respect for a diverse academic environment, inclusive of students, faculty, and staff of varying socioeconomic, cultural, ideological and ethnic backgrounds.

Position Purpose: Reporting to the Director of Admission, Enrollment and Financial Aid, the Assistant Director of Admission – Lower School, guides assigned applicant families through the admission process from the inquiry phase through the enrollment process and operates as the school representative to those families. They serve as the organizer of Lower School admission and outreach events including visits, tours, recruitment events, and feeder programs and events. They will attend all admission special events and school wide events as needed. They collaborate intra and  interdepartmentally to support all work of the Admission, Enrollment and Financial Aid Office.

Key Responsibilities: 

• • Complete assigned inquiry calls/email communication.
  • Manage select applicant families – 1^st through 5^th grade.
    • Conduct Family Information Meetings.
    • Complete interview summary and thank you note.
    • Assign Parent Mackinett connection.
    • Manage follow up correspondence.
    • Assist with Saturday Student Visit sessions for PreK, K and 1st grade applicants as needed.
  • Manage Lower School Student Visit Days.
    • Oversee online sign-up process.
    • Coordinate Lower School Student visits with Lower School calendar.
    • Ensure scheduling of Lower School Tours.
    • Collaborate with Admission Officer – Early Childhood, as necessary.
    • Maintain up to date academic assessments – math and literacy.
    • Follow up on prompt return of classroom visit reports.
    • Support all Student Visit Day details including administration of OLSAT and data entry for the OLSAT for Middle and Upper School applicants.
  • Read, review, and rate admission files as a member of the Lower School Admission Committee.
  • Conduct outreach initiatives through Lower School @ GA program including but not limited to:
    • Weekly tours and information sessions for parents
    • Introductory student outreach events
    • Feeder school events
  • Assist with planning admissions events including open houses and outreach events and division specific special events.
  • Attend off campus feeder and marketing events, as necessary.
  • Attend communication and faculty meetings.
  • Attend all-school community events.
  • Assist with enrollment process as needed, including decision follow-up, enrollment questions, and class placement of new students.
  • Assist the Director of Admission, Enrollment and Financial Aid as needed.
  • Other duties as assigned.

Skill Qualifications:

1. Warm, welcoming, and outgoing individual who can reach out to families from a wide variety of backgrounds.
2. Excellent communication skills, including strong writing and editing abilities.
3. Strong interpersonal skills and collaborative skills to work as a team player in a fast-paced and busy office.
4. Highly accurate and detail oriented to ensure that this visible work is of high quality.
5. Able to multi-task, monitor deadlines, implement time management skills, and prioritize workload.
6. Able to exercise sound judgment and discretion in communicating with the public and the school community, fully honoring the confidentiality required in admission work.
7. Expertise in Microsoft Office suite, and experience with Veracross preferred.
8. 3-5 years’ experience in Lower School independent school administration and/or teaching preferred.
9. BA/BS required. MA/MS preferred.

About Germantown Academy

Germantown Academy, located in Fort Washington, Pennsylvania. The Academy, founded in 1759, is a non-sectarian, coeducational, college preparatory school of more than 1,200 students in Grades PK-12, located in the northwest suburbs of Philadelphia on a campus of 126 acres. At Germantown Academy, we are committed to creating a learning environment that is as diverse as the broader, global world of which we are a part. We value this diversity because it makes us a stronger community, enriches our thinking and helps us to develop our collaborative spirit.

Connections working at Germantown Academy