• Manage data entry and acknowledgment for all gifts and maintain up-to-date files on donors
• Maintain thorough record keeping of donor correspondence for auditors and support the Business Office during the annual audit
• Reconcile donations with Business Office for the purpose of internal control
• Weekly data input of donations, pledges, and pledge payments
• Generation of deposit batch reports for Business Office
• Maintain Donation Master sheet with up-to-date family giving
• Generate donation acknowledgement letters, obtain Head of School signature, mail out signed letters
• Compile data for Annual Report in November/December
• Assist Director of Development with reporting for committee and board meetings

Events:

• Plan and organize a variety of school wide events: Volunteer Fair, Back to School Night, New Family Dinners, 8th grade/Alumni – Pizza, Peers, and Perspectives, Thanksgiving/Christmas Chapel Receptions, Grandfriends Day, Spring Party, Agents of Change, Alumni High School Grad Event, Graduation Reception, etc.
• Create Evite invitations on brand with Episcopal Day to send out to parents-community and manage response headcount and create guest nametags
• Manage vendors, caterers, etc., for all events, as well as food and beverage orders
• Coordinate with Executive Assistant to the Head of School for event setup in Facilities system (FMX)
• Coordinate with the Advancement Team where help is needed on event day (i.e. welcome table, speakers, etc.)
• Graduation invitations including mailing to 8^th grade families, pew assignments, pew setup for event and reception
• Holiday card – assist in image selection (student artwork), work with printer, maintain spreadsheet of recipients (current families), additional recipients and ~80 employee recipients
• Work with Business Office to ensure vendor payments
• Create and update protocols to ensure the needs of the event year after year

• Assist in strategic thinking for the magazine along with facilitating articles and editing
• Attend Advancement Team meetings
• Attend Day School Parent Association meetings
• Assist with Admission events when needed
• Editing any drafts of Mustang Memo, Event programs, etc.
• Assist with social media content editing with Communications Manager
• Assist in generating and implementing new strategies for recognizing donors and volunteers
• Conduct and report on prospect research while maintaining the highest level of confidentiality
• Schedule solicitation meetings
• Support efforts to engage new families in development and friend-raising efforts
• Stay informed about new alternatives for reporting in development-related data
• Assist in the development of marketing and communication strategies and the creation of new approaches to strengthening awareness of Episcopal Day with both prospective and current parents’
• Promote positive relationships between the Development Office, Business Office and all internal and external constituents of the school
• Assist with the everyday needs of the school such as daily student drop off and pick up shifts
• Commit to ongoing professional development and growth to reflect the demands of the position and the strategic priorities of the school
• Attend evening and weekend events as required 

• Strong interpersonal skills 
• Proven capacity to collaborate with a diverse range of constituents 
• Evident organizational and time management skills 
• Ability to stay on top of multiple initiatives and task 

• Associates degree or higher 
• Administrative experience with data entry required 
• Experience in event planning preferred 
• Knowledge of development (fundraising and event planning) and/or advancement work (marketing and communications) preferred 

About Episcopal Day School of St. Matthew

Our Profile Since 1953, Episcopal Day has educated students to begin with inquiry. Taught to question, our students learn through reason. This tenet of an Episcopal education prepares our students for education in and beyond all school walls. This is an open community. One that finds a diversity of backgrounds and cultures a fitting way to enhance our children's lives, education, and experiences. Our dedication to Service Learning in our community allows our students to recognize the importance of responsibility that comes with leading. This gained perspective shows that respect and service to others are essential elements of the world that will ultimately be theirs. PRE-K THROUGH 8TH GRADE While young children benefit from the mentoring of older students, the older children enjoy opportunities for leadership and responsibility. The connections that develop among students in a pre-kindergarten-to-eighth-grade environment build confidence and allow children to be themselves and take risks in a safe space. THE VALUE OF COMMUNITY We instill in students the social and emotional skills for effectiveness in school and in life. Our Responsive Classroom approach ensures consist...ency across grades and classrooms. School Families and cross-grade student buddies help build relationships across grade levels. These skills powerfully enhance learning. A SPIRITUAL FOUNDATION As an Episcopal school, we support the spiritual lives of children in an open and inclusive context. Students begin the day in a welcoming chapel service that builds community and teaches quiet reflection. OUTREACH TO OTHERS Through a robust Service Learning program, children experience the value of giving back. Our curriculum and service opportunities reinforce one another, leading to deeper reflection. Students engage in service to local, regional, and global communities, connecting them to a purpose larger than themselves. LEADERSHIP BY EXAMPLE The legacy of an Episcopal Day education is seen in our graduates: academic skills, self-knowledge, and enduring values – and the confidence to put them to use. We are living our mission every day.

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Connections working at Episcopal Day School of St. Matthew