About Lucy School
Lucy School is an arts-based independent school located on a scenic farm campus in Middletown, Maryland, serving children preschool through 8th Grade. With a strong commitment to whole-child development, creativity, and community, Lucy School provides a unique and nurturing learning environment.

Position Overview
Lucy School seeks a detail-oriented, collaborative Business Manager to oversee the school’s financial, HR, and administrative operations. The Business Manager serves as a key staff resource to the Head of School and supports essential school functions, including finance, personnel, and campus operations. This is a full-time, year-round position.

Key Responsibilities

Finance & Accounting

• Maintain accurate filing, record-keeping, and reporting systems for all school financial matters.
• Manage the school’s accounting system using QuickBooks Online.
• Reconcile all accounts monthly and prepare monthly, quarterly, and year-end financial reports.
• Administer payroll using BambooHR, including compliance with tax and reporting requirements.
• Manage tuition collection through the FACTS platform and billing for extracurricular programming.
• Process billing, reimbursements, and school-related vendor payments.
• Lead annual budget planning and review in collaboration with the Head of School and Finance Committee.
• Serve as a financial resource to the Board of Trustees, from budget planning to annual audit coordination.
  
  

Human Resources

• Oversee all HR processes, including onboarding, benefits administration, personnel files, and payroll.
• Maintain up-to-date knowledge of and ensure compliance with State of Maryland employment laws and regulations.
• Support hiring processes in collaboration with the Head of School, including job postings and background checks.
• Manage updates to employee handbooks, policies, and workplace compliance practices.
• Ensure school-wide adherence to employment practices related to wage and hour laws, OSHA regulations, and reporting obligations.

Administrative & Operational

• Support risk management and insurance policy administration.
• Provide operational support to the Head of School and leadership team as needed.

• Bachelor's degree in Business Administration, Finance, Accounting, or a related field preferred.
• Knowledge of QuickBooks Online and payroll processing.
• Knowledge of financial statement preparation, including balance sheets, income statements, and accounts receivable reporting.
• Accrual accounting and journal entry experience is mandatory.
• Knowledge of tuition management systems, such as FACTS.
• Budgeting preparation.

About Lucy School

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