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Advancement Operations & Logistics Specialist
The Madeira School
Application
Details
Posted: 14-May-26
Location: McLean, Virginia
Type: Full Time
Categories:
Development/Fund Raising
Preferred Education:
4 Year Degree
The Advancement Department seeks a highly organized, proactive, and collaborative Advancement Operations & Logistics Specialist to join our team. Reporting to the Director, Advancement Services, the Specialist plays a critical role in supporting the daily effectiveness and coordination of the Advancement Office. This position is responsible for managing internal workflows, coordinating event and meeting logistics, and supporting donor and engagement processes that strengthen fundraising, stewardship, and constituent experiences. Working closely with Advancement Services, Development, and Engagement staff, the Specialist ensures that projects move forward efficiently, details are executed thoughtfully, and operational support systems align with the School’s advancement priorities and commitment to relationship-centered philanthropy. Responsibilities:
Advancement Operations & Coordination
Coordinate internal workflows to ensure advancement activities stay organized, on schedule, and moving forward
Support scheduling and preparation for donor meetings, prospect strategy sessions, and advancement leadership meetings
Maintain calendars, timelines, and key deliverables across the Advancement team
Assist with board and committee meeting preparation, including materials assembly and logistics
Track projects, solicitations, and follow-up actions to ensure nothing falls through the cracks
Event Logistics & Advancement Program Coordination
Coordinate logistics for advancement events, including donor gatherings, reunions, board events, and cultivation activities
Develop timelines, run-of-show documents, and planning checklists for events
Founded in 1906, The Madeira School is one of the nations’ top secondary schools for girls. Located just outside Washington DC, Madeira enrolls approximately 330 boarding and daygirls in grades 9-12. The school has a long tradition of rigorous academics and one of the country’s oldest Experiential Learning programs, currently known as Co-Curriculum. As an all-girls college preparatory boarding and day school, The Madeira School is dedicated to providing girls with a top-notch education and the skills to lead lives of their own making. At Madeira, you will find an extraordinary faculty that engage and challenge the minds of our students.