The Upper School Executive Assistant coordinates, organizes, and performs the day-to-day operational and administrative functions of the Upper School office. Ideal candidates will be energetic solution-seekers who have exceptional organizational skills, the ability to manage many tasks/projects simultaneously, and will anticipate customer needs with incredible positivity and professionalism. This position reports directly to the Head of Upper School and serves as a liaison between students, staff, parents, visitors, and the community.

Responsibilities

• Manage Upper School calendars, schedule appointments, make room reservations, and manage scheduling logistics for events, exhibitions, meetings, etc
• Manage bus requests and logistics for all expeditions and off campus ventures
• Provide administrative assistance to the USL Team and manage administrative details for the Head of Upper School
• Manage staff time off requests including monitoring PTO hours, arranging substitute teacher coverage for classes and meetings
• Order & update teacher materials, books, office supplies, etc
• Prepare, maintain, and update student records/attendance and run attendance reports.
• Participate in ongoing professional learning and development as well as professional memberships
• Serve on emergency response team/committee
• Provide students with certifications of enrollment, as well as work permits
• Provide exceptional customer service, welcoming each person who enters campus and managing telephone calls/emails

Core Competencies

• Demonstrates quality, accuracy, and professionalism
• Builds relationships & culture through effective communication
• Using Data to Drive Decision-Making
• Providing Clarity & Navigating Ambiguity
• Proficiency in Google Suite & Mac/Apple OS

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• Minimum requirements include a Bachelor’s degree or equivalent administrative experience preferably in education
• Excellent interpersonal and communication skills
• Strong organizational skills
• Proven ability to manage multiple projects simultaneously
• Ability to proactively troubleshoot problems and ask questions for clarification
• Ability to prioritize competing requirements and/or deadlines
• Maintain confidentiality of materials and information