The Assistant Director for Constituent Relations and Annual Giving reports to the Director of Advancement. This position joins a dynamic Advancement Office team that spearheads all facets of institutional advancement, including development, constituent relations and engagement, and communications. The Assistant Director supports multiple directors, including the Director of Advancement, Director of Advancement Events, Director of Alumni Relations, and Director of Annual Giving. This position will be engaged in a number of fundraising and stewardship initiatives in support of overall annual giving. This position will also be responsible for several office administrative duties.

Areas of Responsibility:

The Assistant Director will support the planning, development, and execution of fundraising efforts to increase annual giving across the school’s constituencies and provide general office administrative support.

• Support the Advancement Office in achieving success through annual and planned giving programs, alumni and constituent relations, and special events
• Assist the Director of Advancement Events in planning and executing key community events, including Fall Frolics, Book Fair, Scholarship Auction, Grandparents Day, and other smaller events as they arise
• Collaborate with the Director of Alumni Relations in developing a comprehensive alumni engagement strategy that advances alumni support and connection to Potomac through innovative programming, events, and ongoing communication
• Work closely with Director of Annual Giving in planning and executing Annual Giving strategies, events, and mailings
• Serve as the primary liaison for the Annual Giving Volunteer program 
• Collaborate with staff and parent association volunteers for maximum success
• Partner with colleagues across Advancement to assist with other projects as needed
• Participate in additional team meetings and activities as needed
• Coordinate and execute stewardship initiatives
• Collaborate with the Communications Team to coordinate messaging and engagement through various channels of communication

Additional responsibilities include, but are not limited to:

• Manage administrative detail for a variety of projects
• Manage office invoices and supplies
• Maintain the office and advancement event calendars
• Serve as recording secretary for staff meetings
• Assure discreet and confidential handling of all business
• Update and coding data in Veracross, our fundraising database

Qualifications:

• Bachelor's Degree and three to five years of related experience in development, fundraising, communications, or alumni relations in an independent school or nonprofit Advancement or Development office
• Outstanding oral, written, listening, and communication skills, along with the ability to present information concisely, accurately, and effectively
• Flexibility and a strong attention to detail
• Ability to balance competing priorities in complex situations and manage tight deadlines in fast-paced environment
• Consistently and reliably foster a spirit of collaboration by showing initiative, willingness to help others, and commitment to team goals
• Ability to develop and maintain effective working relationships with volunteers, donors and prospects, administrators, and staff
• Ability to organize and prioritize work, combined with the ability to work independently with little supervision
• Assure discreet and confidential handling of all business  
• Expertise with Microsoft Office and the Google Suite is essential
• Experience with CRM databases and GiveCampus is preferred
• Willingness to develop an understanding and appreciation of the culture and traditions of The Potomac School

In striving to fulfill its mission, The Potomac School seeks many different voices, viewpoints, and backgrounds. We recognize that differences are a source of strength, and we know that everyone is enriched when each person's contributions and perspectives are valued.

About The Potomac School

The Potomac School is an independent K-12 day school located in McLean, Va. While we are a K-12 school, we are more accurately described as a K through lifetime experience. We nurture the development of our students as unique individuals and as contributing members of a vibrant learning community. Our school comprises four distinct yet interconnected divisions, joined through a shared mission, integrated curriculum, and deeply rooted communal ties. We enjoy the beauty and natural resources of our 90-acre campus, our athletic fields, woods, streams, and ponds providing a rare and wonderful setting for each student's educational journey. Mission: At The Potomac School, we believe that intellectual development, love of learning, and strength of character are complementary, and equally essential, educational goals. With a firm commitment to our core values and a rigorous academic program, we prepare students to lead lives of purpose, achievement, and generosity of spirit.

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