https://careers.nais.org Latest NAIS Career Center Jobs Tue, 12 May 2026 09:31:37 Z https://careers.nais.org/jobs/rss/22196134/school-systems-data-manager-registrar https://careers.nais.org/jobs/rss/22196134/school-systems-data-manager-registrar Cupertino, California, Tessellations is a modern, innovative PreK-8th non-profit school for gifted learners based in Cupertino, CA. Our mission is to provide challenging experiential education that recognizes and nurtures the individual strengths of gifted learners, empowering them to confidently express who they are, pursue a meaningful life, and advance an equitable and sustainable world. We are seeking a full-time School Systems & Data Manager / Registrar to oversee the administration, coordination, and effective use of Tessellations School’s institutional data systems related to admissions, enrollment, development, and marketing/communications. The position starts in July 2026. Competitive salary and full benefits available. At Tessellations, community is a core value. A strong community was instrumental in launching our school during the pandemic and has facilitated our rapid growth and success since then. Our team consists of passionate, qualified and dedicated staff from diverse backgrounds and includes a nationally renowned gifted expert. We believe that it is time to open a new chapter in 21st century gifted education by forging a model that fosters a cultural ecosystem within the school that promotes innovative thinking and intellectual risk taking. Moving on from an antiquated model born during the industrial revolution, we favor transferable skills over compliance and rote memorization, and collaboration over competition. We believe that assessments should function as guidance for depth and complexity of learning rather than for judgment or sorting. Reports to: Chief of Advancement Classification: Full-Time, Exempt Work Location: Campus-Based Position Summary The School Systems & Data Manager / Registrar oversees the administration, coordination, and effective use of Tessellations School’s institutional data systems. This role ensures that the school’s databases, operational platforms, and reporting tools support the daily work of admissions, advancement, communications, and academic operations. Rather than designing complex technical infrastructure, this position focuses on maintaining existing systems, coordinating integrations with vendors or IT partners, and ensuring that institutional data is accurate, accessible, and useful for decision-making. The role also serves as the school’s Registrar, maintaining student records and supporting key academic and enrollment documentation processes. Working closely with leadership and multiple departments, the School Systems & Data Manager / Registrar helps ensure that the school’s systems operate smoothly and that institutional data supports enrollment management, philanthropic engagement, and strategic planning. Core Responsibilities Institutional Systems Administration Serve as the primary administrator and coordinator for the school’s database systems, including admissions CRM platforms, Student Information Systems (SIS), advancement and fundraising databases, enrollment management platforms, and Institutional reporting dashboards. Responsibilities include: Maintaining system integrity, security, and data accuracy Managing user permissions and access controls Coordinating system permissions, updates, and improvements with vendors and/or IT department Monitoring integrations between systems and making automated systems that detect data differences between systems and optionally, regularly auto-report to the responsible party to resolve so that reports come out accurately. Maintaining documentation, user guides, and system protocols Supporting staff with system usage and troubleshooting Systems Coordination & Data Integration Support coordination across the school’s primary data systems so information flows accurately between departments. Responsibilities include: Coordinating data connections between admissions, enrollment, advancement, marketing, and financial systems Supporting integrations between SIS, CRM, finance systems, and website tools Working with external vendors or IT partners when system updates or integrations are required Monitoring automated workflows available within existing platforms Ensuring consistent data definitions and reporting standards across departments Building collaborative relationships with staff across departments to promote consistent data-entry practices and shared data standards This work helps maintain a reliable institutional data environment while leveraging the capabilities of existing systems. Institutional Reporting & Analytics Develop and maintain reporting tools that support leadership decision-making across the school. Responsibilities include: Creating dashboards and reports for leadership and board reporting Tracking key institutional metrics such as enrollment trends, retention rates, admissions funnel performance, financial aid distribution, and fundraising participation and giving levels Producing weekly, monthly, and annual reports Supporting institutional data analysis for strategic planning initiatives Admissions & Enrollment Data Systems Support the systems and data processes that drive admissions and enrollment management. Responsibilities include: Maintaining admissions CRM pipelines and applicant records, ensuring accurate data flow from all sources — including website inquiries, admissions team entries, and automated transfers to other institutional systems. Supporting inquiry-to-enrollment tracking Producing admissions funnel reports and enrollment projections Monitoring yield, retention, and attrition trends Supporting onboarding and enrollment processes in collaboration with the admissions team Enrollment Forecasting & Strategic Growth Provide reporting and analysis that informs long-term enrollment planning. Responsibilities include: Analyzing historical enrollment and retention data Supporting the development of multi-year enrollment projections Monitoring yield, attrition, and retention trends Identifying patterns in inquiry sources, feeder schools, and demographics Supporting strategic planning related to enrollment growth and program development Advancement & Donor Data Systems Support the Advancement Office by maintaining reliable fundraising data systems. Responsibilities include: Monitoring donor records and gift tracking systems for data discrepancies or translation errors. Data entry for donor and gift records remains outside the scope of this role. Supporting campaign and Annual Fund reporting Providing donor segmentation reports and engagement data as requested by the Advancement Team Supporting donor stewardship and campaign analytics Ensuring accurate reporting for fundraising initiatives Generating analytics reports on donor activity and campaign performance Marketing & Communications Data Support Provide data reporting that supports marketing outreach and communications efforts. Responsibilities include: Tracking engagement data from marketing campaigns Monitoring website analytics and inquiry sources Supporting audience segmentation for communications and outreach lists Producing reports that help the Communications team evaluate outreach effectiveness Campaign strategy, messaging, advertising planning, and digital marketing performance analysis remain within the Office of Communications & Marketing. Website & Digital Systems Support Coordinate the systems that connect the school’s website, application systems, and institutional databases. This role's website scope is limited to forms, applications, and other data-capture tools; overall website management is handled by the Office of Communications & Marketing. Responsibilities include: Maintaining inquiry and application forms Ensuring proper integration between website forms and institutional databases Supporting automated follow-up workflows Assisting with improvements to digital data capture processes Process & Workflow Optimization Improve operational efficiency by helping departments use systems effectively. Examples include admissions inquiry workflows, enrollment contract workflows, donor acknowledgment tracking, reporting dashboards and alerts, and marketing communication triggers. Responsibilities include: Monitoring data completeness across departments and working with the appropriate managers when missing or outdated entries may affect reporting outcomes. Defining data-entry deadlines at key stages of institutional workflows, developed collaboratively with department heads, and communicating those timelines clearly to relevant staff. The role focuses on leveraging capabilities within existing platforms rather than developing new technical systems. Registrar & Student Records Management Serve as the school’s Registrar, maintaining official student records and academic documentation. Responsibilities include: Maintaining student academic records within the Student Information System (SIS) Managing enrollment documentation and student files Coordinating transcripts and records requests Supporting grade reporting and report card processes Maintaining enrollment status records and student demographic data Coordinating onboarding documentation for new students and withdrawals Entering and maintaining course details, class sections, teacher assignments, and class schedules in the SIS Maintaining accurate class rosters and making schedule adjustments as needed Managing appropriate access levels for staff members in the SIS Producing reports and rosters for use in 3rd party edu software Working with Division Directors to coordinate the scheduling of elective courses Producing alternative schedules for camping weeks and other special schedules Ensuring compliance with student records policies and privacy regulations Cross-Department Data Coordination Serve as a central resource for data coordination across multiple departments. Collaborate with Admissions, Advancement, and Communications & Marketing. Responsibilities include: Supporting consistent data practices across teams Standardizing reporting processes Ensuring shared understanding of key institutional metrics Data Governance & Compliance Support strong institutional data practices.Responsibilities include: Establishing data entry standards and protocols Training staff on database and system usage Monitoring compliance with privacy regulations and institutional policies Maintaining documentation for systems and reporting processes Key Outcomes of the Role The School Systems & Data Manager / Registrar ensures that: Institutional data is accurate, organized, and accessible Leadership receives clear reporting to guide strategic decisions Admissions, development, and marketing systems operate smoothly and consistently Student records and enrollment documentation are well-maintained Institutional systems support efficient operations across departments Required Qualifications Bachelor’s degree required in information systems, data management, business analytics, education administration, or a related field 3–5 years of experience working with: a procedural language such as Python and SQL programming data systems databases or CRM platforms student information systems operational reporting systems Systems & data: Experience administering or supporting database platforms such as CRM systems, student information systems, or fundraising databases Comfort working with structured data, spreadsheets, dashboards, and reporting tools Ability to maintain data accuracy and consistent data entry practices across teams Experience managing user permissions and supporting system users, in coordination with written IT policies. Reporting & analytics: 3+ years of experience generating reports and dashboards that support operational or leadership decision-making Ability to interpret data trends and communicate insights clearly to non-technical stakeholders Process & workflow improvement Interest in improving workflows through better use of existing systems and tools Familiarity with automation features within CRM or database platforms is a plus Collaboration & Communication Ability to work across departments and coordinate data practices between teams, such as admissions, advancement, and marketing Strong organizational and documentation skills Technical Curiosity Comfortable with  learning and administering new systems and digital platforms Understanding of responsible data management and privacy practices appropriate for schools Preferred Qualifications Experience in a school, nonprofit, or mission-driven organization preferred. Experience with school systems such as Clarity, Ravenna, Blackbaud, Veracross, Finalsite Experience supporting: advancement or fundraising databases reporting dashboards or analytics platforms website forms or marketing analytics Compensation Salary range: $80,000 - $100,000 Benefits include medical, dental, vision, life, short-term disability, 401(k), flexible spending account, paid time off, holidays, and school breaks. To Apply Please submit a cover letter and resume to careers@tessellations.school . For more information about our school, visit http://www.tessellations.school . Tessellations is an Equal Opportunity Employer — we do not discriminate against any employee or job applicant on the bases of race, color, gender, national origin, age, religion, creed, disability, sex, or reproductive health decision making.  Sun, 12 Apr 2026 17:26:17 -0400 https://careers.nais.org/jobs/rss/22180873/high-school-registrar https://careers.nais.org/jobs/rss/22180873/high-school-registrar San Francisco, California, This is a full-time, non-exempt position Summary : The San Francisco Waldorf High School seeks an enthusiastic, detail-oriented Registrar for the 2026-2027 school year. The High School Registrar is responsible for the production, organization, and maintenance of student records, course/class scheduling, and database management.  The Registrar also works directly with the College Counselor, High School Director, and the high school front office.  This position is a hands-on, organizationally demanding role with ample room for input, creativity, and responsibility for larger projects.  SFWS asks all employees to proactively commit to diversity, equity, and inclusion and to create an environment where all members of the community can flourish. Diversity is celebrated, and employees of color are welcomed, valued, and supported. The San Francisco Waldorf School (SFWS) was founded in 1979 and serves more than 350 students across a parent-child program, a preschool program, kindergarten, and the first through twelfth grades. Waldorf Education is the fastest-growing independent school movement in the world. This dynamic approach to child development and education, based on the teachings of Rudolf Steiner, is continually examining itself and adjusting to meet the needs of current students. Waldorf education inspires life-long learning in students and enables them to fully develop their unique capacities. Responsibilities include: Production, Organization, and Maintenance of Student Records Set up scheduling in Blackbaud before each school year. Registration of high school students into their classes: create, send, and process Google Forms to collect enrollment requests for Senior Academic Electives, Performing Arts, World Language, Art Electives, and Co-curricular Electives. Coordinate with faculty/HS Director to form class lists; create course sections, and enroll students in classes; create individual student schedules. On-going maintenance of student and family records in the database (mid-year transfer students, exchange students, drop/adds, etc) Database entry of other student records including attendance, courses, grades, student evaluation reports, community service hours, student activities, medical and emergency information, vital statistics, etc. Generate Official Transcripts and various reports from the database Coordinate and oversee the proofing of quarterly Student Evaluation Reports, working on the Proofing Team, format the reports, and publish to families. Submit yearly seniors’ GPAs to CA Dept. of Education for CalGrant. Assistance with College Counseling Activities Provide the College Counselor with student records as needed Manage SFWHS’s UC A-G List in coordination with the College Counselor, to ensure SFWHS courses meet UC/CSU articulation requirements and are updated as needed, enlisting the help of teachers for course submissions. Manage SFWHS’s NCAA Courses List, updating as necessary Prepare instructional documents to assist seniors in filling out college applications (UC/CSU/Common App, etc) Assist College Counselor in presenting college application workshops for seniors. Meet with some seniors individually, as needed, to work on college applications (ie: assist College Counselor) General Office and Staff Responsibilities Preparation and sending of correspondence related to student records Timely communications to faculty/staff/families as needed Contribute to planning the yearly calendar, weekly bell schedule, yearly main lesson rotation, art block rotations, and co-curricular electives. Create shared documents representing the above items (HS Weekly Schedule, Main Lesson Rotation, Art Block Schedules, Health/Study Skills/Eurythmy Block, Co-curricular Elective blocks) to be posted on campus and on MySFWS Resource Boards (the school portal) for faculty/staff/students/parents. Email management:  receive, send, and respond to communications in a timely manner Process and maintain records of Teacher Letters of Concern (email communications sent on behalf of the teachers to parents. ) Support attendance processes as needed. Support at on-campus events. Specific Computer Experience Required:  Familiarity with PC format (Windows); database work (Blackbaud experience is a definite plus);, Microsoft Word, Excel, Google Suite (particularly Google Sheets, Docs, and Forms).  The skills needed are:  excellent communication, organizational, database, and computer skills; high attention to detail in order to maintain thorough and accurate student records;  facility collaborating with fellow administrative staff, teachers, parents/guardians, and teenage students in particular; ability to work in a busy environment and work effectively with multiple tasks.  The Registrar works in direct partnership with the High School Administrative Coordinator, the College Counselor, the HS Administrative Assistant, and works with and reports to the High School Director.    Required Qualifications Bachelor’s degree Demonstrated ability to bring an equity lens to all efforts Professional experience in Database work High level of attention to detail and precision in both database work and writing/editing Process-oriented work with a demonstrated ability to meet deadlines Written and oral communication for multiple constituents/audiences Experience working with students/young adults in an educational setting Strong skills of collaboration and effective teamwork skills   Preferred Qualifications Professional experience with Blackbaud, or other database software as well as scheduling programs Ideal Attributes Finds resonance with the mission and values of SFWHS Enjoys working with teens as well as adults Enjoys problem-solving, discovering solutions Enjoys both being part of a team and being autonomous Values learning, growth, and community Benefits and Compensation: This is an hourly, full-time position with full benefits including medical, dental, flexible spending plans, retirement plan (employer contributions after one year of employment), and tuition remission for eligible dependents in our Preschool - Grade 12 program (Staff fees apply).  The hourly rate is $32.69 to $40.86 an hour depending on training and experience.     Physical Requirements & Work Environment Please note this job requires use of a computer and sitting/standing to do computer work much of the day. While the registrar will have a dedicated office, it is important to note that it is not in our main building and will require movement between buildings. Will require: Occasionally lifting up to 30 lbs Working intermittently in outside weather conditions, including heat and cold Regularly sitting or standing 4-8 hours   FLSA Classification :  Hourly; non-exempt from overtime Reports to :  High School Director                           Hired by:  High School Steering Committee                  San Francisco Waldorf School is an equal opportunity employer that does not discriminate based on race, ethnicity, age, gender, or any protected class. We recognize that the range of ethnicities, nationalities, languages, socio-economic backgrounds, sexual orientations, learning differences, and life experiences within our community enhance the school’s learning environment, and we are committed to fostering equity and inclusion. To apply, please submit a resume, letter of interest, and contact information for three professional references familiar with your relevant work experience, as well as a list of all previous school or educational institution employers, including city and state, in accordance with CA SB 848 to jobs@sfwaldorf.org. Mon, 06 Apr 2026 19:31:56 -0400